REGULAR MEETING
LEVY COUNTY BOARD OF COUNTY COMMISSIONERS
April 18, 2000
The Regular Meeting of the Board of Levy County Commissioners was held on April 18, 2000 at 9:00 a.m. in the Levy County Board of County Commissioners’ meeting room, with the following Commissioners present:
Chairman Wilbur Dean
Vice Chairman Sammy Yearty
Comm. Don Foley
Comm. Frank Davis
Comm. Lilly Rooks
Also present were:
Clerk of Court - Douglas M. McKoy
County Administrator - William C. Cobb
The Chairman called the meeting to order at 9:00 a.m.. The invocation was given by Mr. Douglas McKoy followed by the Pledge of Allegiance to the Flag.
EXPENDITURES
Comm. Rooks moved to approve the following expenditures presented for payment. Comm. Davis seconded and the MOTION CARRIED.
FUND AMOUNT
CHECK NUMBERS: 24379-24589
GENERAL FUND $221,014.35
ROAD & BRIDGE FUND 251,899.40
LOCAL HOUSING ASSISTANCE 29,349.45
LIBRARY 4,605.65
MEDIATION 100.00
COURT SERVICES 10,636.65
E911 COMMUNICATIONS 6,348.82
LANDFILL & RECYCLING 65,592.71
COURT FACILITIES 12.24
FLORIDA POWER GRANT FUND 1,705.33
EMERGENCY MEDICAL SERVICE 11,920.15
SPECIAL CONSTRUCTION 3,996.77
JUVENILE JUSTICE 39.39
UTILITIES FUND 6,192.24
TOTAL $613,413.15
MINUTES
Comm. Davis moved to approve the minutes of the regular meeting of April 4, 2000. Comm. Foley seconded and the MOTION CARRIED.
BIDS
Mrs. Jacqueline Martin opened the bids for the following road surfacing projects:
Resurfacing LCR 326
John C. Hipp Construction Co. $220,789.01
V. E. Whitehurst & Sons, Inc. 181,367.80
PaveRite, Inc. 184,462.99
DAB Constructors, Inc. 224,637.38
White Construction Co. 196,297.22
Resurfacing LCR 337
John C. Hipp Construction Co. $370,291.56
V. E. Whitehurst & Sons, Inc. 302,192.55
PaveRite, Inc. 299,081.39
DAB Constructors, Inc. 360,925.40
White Construction Co. 307,184.28
Resurfacing LCR 347
John C. Hipp Construction Co. $1,026,719.60
V. E. Whitehurst & Sons, Inc. 842,146.50
PaveRite, Inc. 858,949.95
DAB Constructors, Inc. 952,833.42
White Construction Co. 837,731.08
Chairman Dean appointed Comm. Foley, Kelly Jerrels, and Justin Watson to review the bids and make a recommendation on their findings.
APPOINTMENTS
Mr. Lindon Lindsey thanked the board for approving his appointment to the Levy County Disadvantaged Coordinating Board as the representative for handicapped citizens.
VETERAN’S OFFICE
Mr. Lindsey inquired if the hiring of the Veteran’s Service Officer was done within the guidelines of 295.085 F.S. for veteran’s preference and 295.065 F.S. for proper advertising of the position. Mr. Lindsey asked for a determination of the voting for the position and the response given was: Chairman Dean - Mr. Stroupe; Comm. Rooks - Mr. Collins; Comm. Davis - Mr. Stroupe; Comm. Foley - Mr. Stroupe; Comm. Yearty - Mr. Collins. Mr. Lindsey said the position needed a person experienced to handle veteran’s affairs.
Chairman Dean responded all three (3) candidates were qualified for the position and he was concerned about the level of service to be provided to veterans by the availability of the applicants. Chairman Dean stressed the need for a full time Service Officer and noted that one of the applicants would not be available for full time service for some period of time.
COMMUNICATIONS
Sheriff Ted Glass presented a request to purchase communication equipment for the local police departments and the sheriff office to improve communications. Sheriff Glass said this will assist in improving officer safety and the cost of $162,502.90 can be funded by the Intergovernmental Radio Communications Fund. Comm. Rooks moved to approve the purchase of the communication equipment for $162,502.90. Comm. Davis seconded. Sheriff Glass explained the equipment selected by the local police departments will improve their current equipment. Chairman Dean recommended other departments review their current equipment and the MOTION CARRIED.
SHERIFF
Sheriff Glass presented a quarterly report for the Project Generated Income Agreement. Comm. Rooks moved to approve the quarterly report and authorize the Chairman to sign. Comm. Davis seconded and the MOTION CARRIED.
CONTRACTS AND AGREEMENTS
Mrs. Jacqueline Martin presented the agreements received from City of Chiefland Volunteer Fire Department, Town of Yankeetown Volunteer Fire Department, Town of Otter Creek Volunteer Fire Department, Gulf Hammock Volunteer Fire Department, Rosewood Volunteer Fire Department, Town of Inglis Fire Department, Town of Bronson Volunteer Fire Department, and Cedar Key Volunteer Fire Department for approval. Mrs. Martin explained the agreement with Morriston/Montbrook had some changes and was being reviewed by the county attorney. Comm. Davis moved to approve the agreements with the fire departments. Comm. Rooks seconded and the MOTION CARRIED.
ROAD MAINTENANCE
Mr. Justin Watson requested placing that portion of LCR 207 between LCR 208 and LCR 209 on the paving list. Mr. Watson explained the 4,439 feet portion is the only part not already on the paving list and serves two (2) subdivisions. Comm. Rooks moved to place the recommended portion of LCR 207 on the paving list. Comm. Yearty seconded and the MOTION CARRIED.
LIBRARY
Mr. Larry White reported the Executive Director of the Florida Information Network will be visiting to determine what our current resources are and how they can assist in providing improved services to the library system and its patrons.
Mr. White said notice has been received on the approval of the E-Rate from the federal government and we will be entitled to approximately $37,000.00 beginning July 1, 2000.
Mr. White explained the Executive Director of the American Library Association has extended an invitation for him to become of member of the Library Standard for work he accomplished while working for the state. Chairman Dean commented this position was an opportunity for Mr. White and he would be able to provide new information to benefit the library system as a member.
EMERGENCY MANAGEMENT SERVICES
Mrs. Paula Lane requested authorization to accept a reallocation of $2,654.00 to the EMS Trust Fund grant. Comm. Davis moved to approve the reallocation. Comm. Rooks seconded and the MOTION CARRIED.
Mrs. Lane said the Emergency Operations Center would be participating in a state -wide hurricane exercise on April 26 and April 27 and encourages all emergency support functions to participate.
SHIP
Mrs. Carol McQueen presented the following Deferred Loan Agreements:
Rusty Ray Fankhouser, 10848 N. E. 60th Street, Bronson, Pineoak Hills, Unit 1, Block A, Lot 10 in the amount of $9,500.00 for purchase assistance.
Comm. Rooks moved to approve the Deferred Loan Agreement. Comm. Davis seconded and the MOTION CARRIED.
James Michael Cook and Faith Ann King, 1430 N. E. 157th Avenue, Williston, Lot 17, Block A, Williston Highlands, Unit 1, in the amount of $4,750.00 for purchase assistance.
Comm. Davis moved to approve the Deferred Loan Agreement. Comm. Rooks seconded and the MOTION CARRIED.
BIDS
Comm. Foley advised the committee recommended acceptance of the low bids for the road resurfacing projects and all bid specifications had been met.
LCR 347 - White Construction Co. $837,731.08
LCR 326 - V. E. Whitehurst & Sons, Inc. $181,367.80
LCR 337 - PaveRite, Inc. $299,081.39
Comm. Foley moved to accept the low bids on the road resurfacing projects. Comm. Yearty seconded and the MOTION CARRIED.
ROADS, COUNTY
Mr. J. P Lorie expressed concern on the Road Stabilization Policy recently approved. Mr. Lorie stated the policy would prevent him from selling his property in Diversified Subdivision or allow people who had already purchased property in the area to build on their property. Mr. Lorie said he had an agreement to mark and clear the easements to allow access by emergency vehicles for the two (2) sections where he owns property and was requesting to be allowed to continue in this manner and be excepted from the Road Stabilization Policy. Chairman Dean explained there are areas in the county where citizens have purchased property and do not have a stabilized roadway for access by emergency vehicles and it should not be the burden of the tax payer to subsidize the stabilization of roads in a development for a developer. Chairman Dean requested Comm. Davis, Mr. Rob Corbitt, Ms. Krista Kelly, Mr. Lee Mills, and Mr. Greg Beauchaump to reform their committee for Diversified Subdivision and to report on their findings. Chairman Dean advised the Road Stabilization Policy would remain in place as currently written and could be amended as needed.
Mr. Walt McJordan said as a developer he had complied with county standards for road construction to prevent this problem from occurring and recommended retaining the Road Stabilization Policy.
Mr. Charles Green said property sold to an individual should be to county specifications and supported the Road Stabilization Policy.
GRANTS
Chairman Dean called to order the second public hearing for the Community Development Block Grant (CDBG) process and the report from the Community Action Task Force (CATF) as advertised.
Mrs. McQueen advised the CATF was recommending proceeding with Neighborhood Revitalization for road projects and were recommending the following projects:
Service Area #1 -
Pinehurst Subdivision Unit 1 - NE 41st Street ; NE 213th Terrace; NE 40th Place consisting of 3,457 linear feet of street paving and will provide for 85 citizens with 58% at low to moderate incomes.
Service Area #2 -
Woodland Acres Subdivision- SE 32nd Place; SE 35th Street; SE 37th Lane consisting of a total of 10,049 linear feet of street paving and will benefit 123 citizens with 28% at very low incomes and 63% at low to moderate incomes.
Mrs. McQueen said a national objective would be met with the two service areas by serving citizens with low to moderate incomes. Mrs. McQueen said the CATF has recommended the following two (2) areas as unaddressed needs:
River Road in Woodland Acres, SE 117th Terrace at 3,959 linear feet, it would benefit 45 citizens with 22% in the very low income and 71% in low to moderate income levels meeting the national objective.
SE 195th Place in Inglis.
Mrs. McQueen said if the bids are low and funds are available there is a possibility of being able toinclude the additional service areas.
Mr. Walt McJordan, Vice Chairman of the CATF said the committee recommended proceeding with Service Area #1 and Service Area #2 as road projects for neighborhood revitalization and this was an unanimous recommendation by the committee. Chairman Dean called for public comments and none were presented.
Ms. McQueen explained the grant application is a competitive process and the accumulated points are low and there is a possibility of not receiving grant funds. Mr. McKoy explained the last grant process was denied and funding was made available by reallocation of funds from the Department of Community Affairs (DCA).
Chairman Dean reopened the regular meeting.
Comm. Rooks moved to proceed with the recommendation of the CATF for the CDBG application. Comm. Davis seconded and the MOTION CARRIED.
TAX COLLECTOR
Mr. Billy Cobb presented the following Certificate of Correction of Non-Ad Valorem Assessment Roll:
Adrianna McAdams Estate, c/o James Robinson, for a vacant lot at 40 NE 9th Street, Williston, containing a septic tank to amend from one (1) unit to none.
Mr. Cobb said the recommendation was to approve the request of correction. Comm. Rooks moved to approve the Certificate of Correction of Non-Ad Valorem Assessment Roll. Comm. Davis seconded and the MOTION CARRIED.
COUNTY EMPLOYEES
Comm. Foley said several applications had been received for the recently posted position at the Road Department and he recommended advertising the position. Comm. Foley moved to advertise the position at the Road Department for two (2) weeks in local newspapers. Comm. Davis seconded and the MOTION CARRIED.
ROAD AND BRIDGE DEPARTMENT
Chairman Dean requested Mr. Kelly Jerrels to seed the shoulders of the newly surfaced roads.
EQUIPMENT
Comm. Davis moved to correct the January 18, 2000 minutes on bid submissions for a grader in lieu of a bulldozer for the Road and Bridge Department and the correction of a grader instead of a bulldozer for the acceptance of the bid from Highlands Tractor Company. Comm. Rooks seconded and the MOTION CARRIED.
COUNTY EMPLOYEES
Chairman Dean advised the interviews of applicants for the advertised County Coordinator position would be held on May 2, 2000 after the regular meeting.
THERE BEING NO FURTHER BUSINESS THE MEETING ADJOURNED.
Wilbur Dean, Board Chairman
ATTEST:
Douglas M. McKoy, Clerk of Court