REGULAR MEETING
LEVY COUNTY BOARD OF COUNTY COMMISSIONERS
September 5, 2000
The Regular Meeting of the Board of Levy County Commissioners was held on September 5, 2000 at 9:00 a.m. in the Levy County Board of County Commissioners’ meeting room, with the following Commissioners present:
Chairman Wilbur Dean
Vice Chairman Sammy Yearty
Comm. Don Foley
Comm. Frank Davis
Comm. Lilly Rooks
Also present were:
County Attorney - Gregory V. Beauchamp
Clerk of Court - Douglas M. McKoy
County Administrator - William C. Cobb
The Chairman called the meeting to order at 9:00 a.m.. The invocation was given by Comm. Foley followed by the Pledge of Allegiance to the Flag.
EXPENDITURES
Comm. Davis moved to approve the following expenditures presented for payment. Comm. Foley seconded and the MOTION CARRIED.
FUND AMOUNT
CHECK NUMBERS: 26366-26567
GENERAL FUND $1,046,696.85
ROAD & BRIDGE FUND 565,056.84
LOCAL HOUSING ASSISTANCE 12,832.01
LIBRARY 18,700.42
MEDIATION 425.03
COURT SERVICES 6,639.37
911 75.95
LANDFILL & RECYCLING 98,737.70
COURT FACILITIES 4,987.66
FLORIDA POWER GRANT FUND 651.82
EMERGENCY MEDICAL SERVICE 49,632.64
LOCAL LAW ENF BLOCK GRANT 2,000.00
SPECIAL CONSTRUCTION 7,764.93
LOCAL CRIMINAL JUSTICE TR 160.65
FIRE CONTROL 7,368.70
JUDICIAL GRANT 8,604.38
COMMUNICATIONS 4,809.08
ADD REV BOND DEBT SERVICE 221,260.53
UTILITIES FUND 634.06
MSTU-HEATHERWOOD 7,225.73
TOTAL $2,064,264.35
MINUTES
Comm. Davis moved to approve the minutes of the regular meeting of August 22, 2000. Comm. Foley seconded and the MOTION CARRIED.
BIDS
Mr. Billy Cobb opened the following bids from the Invitation to Bid for a pick up truck to be used by the Recycling Department:
White Ford - 2000 Ford pickup $17,386.00
(Immediate delivery)
White Ford - 2001 Ford pickup $17,074.50
Scoggins Chevrolet - 2001 Chevrolet pickup $15,775.40
Chairman Dean requested Mr. Wayne Hardee, Mr. Benny Jerrels, Mr. Billy Cobb and Comm. Yearty to review the bids and to report on their findings.
Mr. Cobb opened the following bids from the Invitation to Bid for supplies for the Road and Bridge Department:
Safety Equipment -
Safety Equipment Company
Safety Zone Specialists
Florida TransCar
Municipal Supply & Sign
Safety Products, Inc.
John M. Warren, Inc.
Sod -
Benny Jerrels
O. B. Brooks Grassing
Green Lift Sod Corporation
Galvanized Culvert Pipe -
Contech Construction
southern Culvert
Gulf Atlantic Culvert
Metal Culverts, Inc.
Sign Materials -
Vulcan Signs
Municipal Supply & Sign
3M
Newman Signs
Rocal, Inc.
Bridge Guard Rails -
No bids received.
Slag and Asphalt -
E. A. Mariani Asphalt
Central Materials Co., Inc.
Kerosene, Oils, Greases and Anti-freeze -
United Fuels
Tri-County Oil
Whetstone Oil Company
Baxley Oil Company
Lubrication Engineers
Chairman Dean requested Comm. Foley, Mr. Justin Watson, Mr. Kelly Jerrels, Mr. Fred Moodyand Mr. Sammy Pruitt to determine if the bids meet the specifications and to report on their findings.
PARKS AND RECREATION
Ms. Gertrude Koehler said she would be making a presentation on the national level of the trail way systems in Goethe Forest. Ms. Koehler explained the majority of the trail system has been instituted with volunteer help and donations of supplies to construct the trails. Ms. Koehler explained the operation of the trail heads and the available uses for bikers, equestrians and hikers. Ms. Koehler said future plans include water sources at each trail head with public restrooms and picnic tables.
Mr. Lannie Cardona said preparations are underway for the submission of a grant application for the Devil’s Hammock Recreation Area. Mr. Cardona explained he has been assisting Ms. Krista Kelly and they are recommending the Planning Commission be designated as the dedicated body to review the recommended actions as the Parks Board. Comm. Yearty moved to approve the Planning Commission as the Parks Board. Comm. Davis seconded and the MOTION CARRIED.
Mr. Cardona asked for a public hearing on September 19, 2000 at 2:30 p.m. to review and discuss the grant application and to comply with the grant requirements. Comm. Davis moved to advertise for a public hearing on September 19, 2000 at 2:30 p.m. for a review of the grant application for Devil’s Hammock Recreation Area. Comm. Rooks seconded and the MOTION CARRIED.
PLANNING, COUNTY
Mr. Cardona said Mrs. Kelly had advised there will be a review and recommendation on the Capital Improvements portion of the Comprehensive Land Use Plan.
BIDS
Mr. Cobb said the committee reviewed the bids received for the pickup for use by Recycling and recommend acceptance of the low bid received from Scoggins Chevrolet. Comm. Davis moved to accept the low bid from Scoggins Chevrolet based on the committees recommendation that all bid specifications were met. Comm. Foley seconded and the MOTION CARRIED.
CONTRACTS AND AGREEMENTS
Mr. Cobb presented for consideration the annual contract with Florida Power for $73,894.00. Mr. Cobb said there had been no changes in the contract. Comm. Davis moved to approve the contract. Comm. Rooks seconded and the MOTION CARRIED.
Mr. Cobb presented the contract for 911 Emergency Funds to be used by Emergency Management in the amount of $102,926.00. Comm. Davis moved to approve the contract. Comm. Rooks seconded and the MOTION CARRIED.
EMERGENCY MANAGEMENT SERVICES
Chairman Dean commended the participants on their professionalism in the hazardous nuclear power drill recently held.
ROADS, COUNTY
Mr. Cobb submitted a change order request for the Resurfacing Project on LCR C-326 for $9,332.85. Mr. Cobb said the county engineer, Mr. Lee Mills has reviewed and approved the request. Comm. Yearty moved to approve the change request for the Resurfacing Project of LCR C-326. Comm. Davis seconded and the MOTION CARRIED.
CONTRACTS AND AGREEMENTS
Mr. Cobb presented for consideration a contract addendum from the Florida Communities Trust for a six (6) month extension to allow completion of appraisals for Phase II of the Devil’s Hammock project. Comm. Yearty moved to grant the extension request. Comm. Rooks seconded and the MOTION CARRIED.
APPOINTMENTS
Mr. Cobb said the Withlacoochee Regional Planning Council has requested the appointment of Mr. Steve Tyson as Education Representative on the Levy County Transportation Disadvantaged Coordinating Board at the request of the school board. Comm. Rooks moved to approve the appointment. Comm. Davis seconded and the MOTION CARRIED.
HEALTH
Ms. Charlene Kennedy appeared before the Board and said she has had a hospital bill submitted to a collection agency that has not been paid by Healthplan Southeast. Ms. Kennedy said she has submitted the billing as requested and still has not had a satisfactory response. Chairman Dean requested Mr. Cobb to review the complaint.
EMERGENCY MANAGEMENT SERVICES
Mrs. Renata Cannon inquired on where the funding source of the contract approved for 911 funds. Chairman Dean said the funds are from a surcharge on all homeowner insurance policies written in the State of Florida and are used by Emergency Management Services for equipment and for repaying the cost of the construction of the new Emergency Operations Center.
SHERIFF
Mr. Warren Downs said he was inquiring about the $50,000.00 of the Sheriff’s budget for the 911 system and how the Sheriff’s Office supported the 911 system. Comm. Rooks explained this amount is a portion of the Sheriff’s budget for dispatchers who are also responding to 911 calls. Comm. Foley explained the county provides the funds for the Sheriff’s budget but as a constitutional officer he determines how funds are disbursed.
Mr. Downs said he has complained to the Sheriff’s Office on vehicles traveling at a high rate of speed on NW 170th Street. Comm. Foley said the county commission authorizes the posting of a speed limit but have no control on how the Sheriff operates his office.
GRANTS
Mrs. Carol McQueen reported that the prognosis is improving on the placement of the Community Development Block Grant (CDBG) application submitted for road improvements.
SHIP
Mrs. McQueen said the annual reports for SHIP are completed as required by state law and will be available for public inspection September 13, 2000 to September 21, 2000.Mrs. McQueen explained the reports close out 1997-1998 and interim reports for 1998-1999 and 1999-2000.
Mrs. McQueen presented for approval the following Satisfaction of Mortgages:
Catherine O. Richburg and Calla Ann Neil for a principal sum of $10,000.00.
Gene Bryan Rosenbarger, II and Cynthia Marie Rosenbarger for a principal sum of $6,000.00.
Comm. Davis moved to approve the execution of the Satisfaction of Mortgages. Comm. Foley seconded and the MOTION CARRIED.
ORDINANCES
Mr. Fred Moody reported Municipal Code Corporation has submitted the proof for the Codification of Ordinances and a workshop will need to be scheduled for review. Mr. Greg Beauchamp said he was currently reviewing the proof and would be reporting on his findings.
EMERGENCY MEDICAL SERVICES
Mr. Bill Beddow presented a EMS Rural Matching grant application for $135,200.00 which will allow for the purchase of two (2) rescue units and additional equipment. Comm. Rooks moved to approve the grant application. Comm. Davis seconded and the MOTION CARRIED.
ANIMAL CONTROL
Ms. Tonya Hunt said they have proceeded with being recognized as the Humane Society of Levy County, Inc. and are asking for assistance in facilitating the adoption of healthy animals. Ms. Hunt explained the need for the county animal shelter to have space for healthy animals to be separated from sick animals and to have some one on duty at the shelter for inquiries into adoptions. Ms. Hunt said if a lower fee could be authorized for the Humane Society of Levy County, Inc. they would be able to aide more animals who arrive at the shelters. Comm. Rooks moved to decrease the fee for the Humane Society of Levy County, Inc. to $20.00 with proof being provided of the animal being spayed, neutered and vaccinated. Comm. Davis seconded and the MOTION CARRIED.
ROAD MAINTENANCE
Mr. Justin Watson submitted a request for maintenance on a one (1) time basis for the following:
Ocala Highlands West, SE 66th Street, three (3) loads of rock and grading, estimated cost $328.70.
Comm. Yearty moved to approve the request for maintenance on a one (1) time basis. Comm. Rooks seconded and the MOTION CARRIED.
Mr. Watson presented a request to place the following road on the paving list:
LCR No. 118 (NE 131st Place) and (NE 130th Avenue) from SR 24 to the end of maintenance in Marlboro County Estates. Approximately 1.1/4 miles long with 50' right of way with a total of 23 homes.
Comm. Rooks moved to place LCR No. 118 on the paving list. Comm. Davis seconded and the MOTION CARRIED.
ROADS, COUNTY
Mr. Watson said a request has been received from the Town of Inglis for an Adopt-A-Road program for one (1) mile of CR 40 East beginning at US 19 inside the Town limits and ending at the South Levy Recreational Park. Mr. Greg Beauchamp said a well organized program is beneficial but there are some liabilities and an agreement is needed with any group who wishes to adopt a road. Comm. Yearty moved to approve the agreement allowing the Town of Inglis to adopt the described portion of CR 40 East. Comm. Davis seconded and the MOTION CARRIED.
PLANNING, COUNTY
Ms. Tina Horne said the County Planner, Ms. Krista Kelly has requested a public hearing on October 17, 2000 at 1:00 p.m. for the Future Transportation Map series. Comm. Davis moved to approve the request for the public hearing. Comm. Foley seconded and the MOTION CARRIED.
LIBRARY
Mr. Larry White submitted a Policies and Procedures for the Library system to be reviewed.
Mr. White said the during the last two (2) weeks of September the Library system will be inquiring on customer satisfaction for reporting to the state.
Mr. White reported library card registration has increased 12 ½ percent for the first year of the library system.
Mr. White said with the assistance of Ms. Krista Kelly and Mr. Lannie Cardona a resource collection with the latest demographics of Levy county are available to county employees at Building and Zoning.
Mr. White said the web pages will soon be available on Internet access.
Mr. White reported that a Children’s Literature award was received for $12,000.00 which allowed for the purchase of approximately 250 new children’s books. Mr. White said the library system has purchased approximately 2000 new books in other reading groups.
Mr. White presented a resolution establishing the Levy County Public Library System Advisory Board for review.
Mr. White submitted for approval a resolution declaring the month of October as "Levy County Library Independence Month" to recognize the first year as an independent library system. Comm. Yearty moved to approve the resolution. Comm. Rooks seconded and the MOTION CARRIED.
ATTORNEY, COUNTY AND STATE
Mr. Greg Beauchamp presented for consideration the following appointments to the conflict attorney list:
Vallie B. Quetti, 1301 Riverplace Blvd., Suite 2540, Riverplace Tower, Jacksonville, Florida for appointments in Baker County.
Therese M. Misita, 719 N. E. 1st Street, Gainesville, Florida, for appointments in Alachua, Levy and Gilchrist counties.
Comm. Davis moved to approve the appointments to the conflict attorney list. Comm. Rooks seconded and the MOTION CARRIED.
ADDRESSING 911
Mr. Beauchamp said he has reviewed using 911 funds for mapping and does not recommend this action. Comm. Davis moved to accept the attorney recommendation an not use any funds from 911 Addressing for mapping. Comm. Yearty seconded and the MOTION CARRIED.
COMMISSIONERS
Mr. Beauchamp said Ms. Judy Johnson, President of the Florida Association of Counties has requested Comm. Rooks to hold an at-large seat on the Board of Directors.
ROAD AND BRIDGE DEPARTMENT
Comm. Rooks said the City of Cedar Key has requested use of the Road Sweeper. Mr. Beauchamp recommended the road sweeper be operated by a county employee and the standard procedures be followed.
Comm. Foley said an additional employee is needed at the Road Department to bring the administrative office back to full staff. Comm. Foley moved to post for the position and then advertise for an additional employee in the administrative office. Comm. Davis seconded and the MOTION CARRIED.
PARKS AND RECREATION
Comm. Foley said the allocated funds for the various athletic leagues and little leagues were not completely expended and with the size of the participating groups in the Chiefland area additional allocation could be used. Comm. Foley moved to increase the allocation in the Chiefland area by $352.81. Comm. Davis seconded and the MOTION CARRIED.
PERMITS
Mr. Cobb said a request has been made by Ms. Margaret Knight for the Fall Withlacoochee Bluegrass Jamboree to be held November 3, 4, 5, 2000 agreeing to comply with all guidelines as required. Comm. Yearty moved to approve the request for the permit. Comm. Rooks seconded and the MOTION CARRIED.
THERE BEING NO FURTHER BUSINESS THE MEETING ADJOURNED.
Wilbur Dean, Board Chairman
ATTEST:
Douglas M. McKoy, Clerk of Court