REGULAR MEETING
LEVY COUNTY BOARD OF COUNTY COMMISSIONERS
October 8, 2002
The Regular Meeting of the Board of Levy County Commissioners was held on October 8, 2002 at 9:00 a.m. in the Levy County Board of County Commissioners' meeting room, with the following Commissioners present:
Chairman Tony Parker
Vice Chairman Danny Stevens
Comm. Don Foley
Comm. Sammy Yearty
Comm. Lilly Rooks
Also present were:
County Attorney - Gregory V. Beauchamp
Clerk of Court - Danny J. Shipp
County Coordinator - Fred Moody
The Chairman called the meeting to order at 9:00 a.m.. The invocation was given by Mr. Justin Watson followed by the Pledge of Allegiance to the Flag.
EXPENDITURES
Comm. Yearty moved to approve the following expenditures presented for payment. Comm. Foley seconded and the MOTION CARRIED.
FUND AMOUNT
CHECK NUMBERS: 67322 - 67411
GENERAL FUND $854,977.65
ROAD & BRIDGE FUND 40,049.69
LOCAL HOUSING ASSISTANCE 15,000.00
FINE & FORFEITURE FUND 5,981.90
LANDFILL & RECYCLING 1,952.77
COURT FACILITIES 32.31
FLORIDA POWER GRANT FUND 431.29
EMERGENCY MEDICAL SERVICE 7,190.12
CRIMINAL JUSTICE TRUST 18,721.59
FIRE CONTROL 13,652.00
UTILITIES FUND 86.97
TOTAL $958,076.29
MINUTES
Comm. Yearty moved to approve the minutes of the regular meeting of September 17, 2002 and special meetings of September 16, 2002, September 23, 2002 and September 30, 2002. Comm. Stevens seconded and the MOTION CARRIED.
BIDS
Ms. Heather Alexander presented the following bids submitted for motor oil and lubricants:
Rozier's Oil Company
Tri-County Oil Distributors
Lewis Oil Company
United Fuels
Chairman Parker appointed Mr. Fred Moody, Mr. Kelly Jerrels, Mr. Charlie Bedford and Mr. Tom Daniels as a committee to review the bids submitted for the motor oil and lubricants and he will chair the committee.
Ms. Alexander presented the following bid submitted for Emulsion Prime (RS Type):
E. A. Mariani Asphalt Company
Chairman Parker appointed Mr. Justin Watson, Mr. Kelly Jerrels, Mr. Fred Moody as a committee to review the bids submitted for Emulsion Prime and he will chair the committee.
HOSPITALS
Mr. Ken Bird, Nature Coast Regional Hospital, explained they are in discussions with the City of Williston to purchase the hospital and begin renovations to bring the hospital to a "state of the art" facility.
Mr. Bird said there are some accounts that have been billed to the jail that are outstanding and would appreciate a review of these accounts.
Chairman Parker requested Mr. Moody to review the request and report on his findings.
EMERGENCY MEDICAL SERVICES
Mr. Wayne McClain, Putnam County Human Resource Director, explained they have obtained a work source grant for the training of paramedics and would provide the information they have available to assist Levy County in applying for the grant. Mr. McClain said they are facing a crisis finding and retaining trained emergency personnel and this training may provide a retention of trained personnel in Putnam County.
Mr. Mike Patterson, EMS Director said the training is being provided on a shift schedule which allows personnel to attend classes that do not interfere with their work shifts.
MUNICIPALITIES
Mr. Andrew Drummond said the City of Chiefland is requesting assistance in paving the parking lot at Strickland Park. Mr. Dummond explained the City of Chiefland would reimburse the county for their expenses. Comm. Yearty moved to assist the City of Chiefland to pave the parking lot at Strickland Park as soon as it can be arranged to prevent the loss of the base that has been laid. Comm. Rooks seconded and the MOTION CARRIED.
AGENCIES
Mr. Lannie Cardona presented the contract for the Nature Coast Business Development Council, Inc. for the 2002-2003 fiscal year allocating $42,000.00 to the Council in quarterly installments. Comm. Rooks moved to approve the contract. Comm. Yearty seconded and the MOTION CARRIED.
INSURANCE
Mr. Moody said the monthly employee life insurance benefits are currently $3.35 per month for $10,000.00 of coverage with Union Central. Mr. Moody explained employee life insurance benefits can be obtained with Gallagher Benefit Services-Public Risk Management for $10,000.00 of coverage for $3.10 per month. Mr. Moody said Gallagher Benefit Services provides the same program for a lesser premium. Comm. Stevens moved to approve switching employee life insurance benefits from Union Central to Gallagher Benefit Services. Comm. Rooks seconded and the MOTION CARRIED.
BIDS
Chairman Parker explained the committee would review the bids submitted for the motor oil and lubricants and report on their findings at the next regular meeting.
EQUIPMENT
Comm. Rooks moved to discuss a non-agenda item. Comm. Stevens seconded and the MOTION CARRIED.
Mr. Moody requested approval to advertise for bids for a vehicle in the Building and Zoning Department. Mr. Moody said the budget includes the purchase of a vehicle and recommends authorizing for Invitation to Bids or "piggy-backing" with the purchase of the three (3) vehicles by the Road Department. Comm. Yearty moved to authorize advertising on an Invitation to Bid for a truck for the Building and Zoning Department or to allow the purchase to be "piggy-backed" with the Road Department if a savings on the purchase can be realized. Comm. Rooks seconded and the MOTION CARRIED.
Mr. Rob Corbitt explained the 1989 full size pickup is being traded to the Road Department in exchange for in-kind maintenance services.
CONTRACTS AND AGREEMENTS
Ms. Heather Alexander presented the 2002-2003 funding agreement with Meridian Behavioral Healthcare, Inc.. Ms. Alexander explained the contract has a 5% increase in funding for a total of $60,124.00. Comm. Stevens moved to approve the agreement with Meridian Behavioral Healthcare, Inc.. Comm. Rooks seconded and the MOTION CARRIED.
Ms. Alexander presented the interlocal agreements received from the Town of Yankeetown, City of Fanning Springs and the Town of Otter Creek for emergency medical services and landfill. Comm. Stevens moved to approve the interlocal agreements. Comm. Yearty seconded and the MOTION CARRIED.
EMERGENCY MANAGEMENT SERVICES
Mrs. Paula Kennedy presented the contract with Carolina Power, formerly, Florida Power Corporation. Mrs. Kennedy explained the contract has been amended to a two (2) year contract for an annual amount of $74,488.05 and not to exceed $148,976.01 for the contract period. Comm. Stevens moved to approve the contract with Carolina Power and Light. Comm. Yearty seconded and the MOTION CARRIED.
COUNTY FIRE CHIEF
Mr. Rick Lombardo presented his letter of resignation as County Fire Chief. Mr. Lombardo said his resignation was primarily due to health reasons and encouraged the placement of a County Fire Chief with the authority to handle the fire departments and continued support of the fire departments.
Mr. Lombardo said the Fire Advisory Board was recommending Mr. Victor Scott as interim County Fire Chief.
ROAD MAINTENANCE
Mr. Justin Watson presented the following requests for maintenance on a one (1) time basis:
NE 137th Court located in Sunny Ridge and Suncoast Estates for grading at an estimated cost of $100.50, beginning at NE 60th Street (LCR 102) and ending at NE 70th Street (LCR 1111).
Comm. Stevens moved to approve the maintenance on a one (1) time basis. Comm. Rooks seconded and the MOTION CARRIED.
NE 115th Avenue located in Oak Ridge Estates, 15 loads of rock and grading for an estimated cost of $4,500.00, beginning at NE 65th Lane and ending at NE 69th Lane (LCR 165).
Comm. Stevens moved to approve the maintenance on a one (1) time basis. Comm. Rooks seconded and the MOTION CARRIED.
NE 108th Street located in University Estates, removal of trees and widen right-of-way for an estimated cost of $1,500.00, beginning at NE 109th Place and continuing to the dead end.
Comm. Stevens moved to approve the maintenance on a one (1) time basis. Comm. Rooks seconded and the MOTION CARRIED.
ROADS, COUNTY
Mr. Watson said the Road Policy Committee recommended placing the following roads on the Road Paving List:
LCR 584, known as SE 218th Avenue, from LCR 538 to SE 70th Street located in Ocala Highlands West.
LCR 538, known as SE 59th Lane, from C 464 to the Marion County line, located in Ocala Highlands West.
Comm. Yearty moved to accept the recommendation of the Road Policy Committee and place SE 218th Avenue and SE 59th Lane on the paving list. Comm. Rooks seconded and the MOTION CARRIED.
Mr. Watson said the Road Policy Committee recommended placing the following roads on the resurfacing list:
LCR 357, known as SE 115th Court and LCR 358, located in Rest Haven Shores.
Comm. Yearty moved to accept the recommendation of the Road Policy Committee and place LCR 357 and LCR 358 located in Rest Haven Shores on the resurfacing list. Comm. Rooks seconded and the MOTION CARRIED.
Mr. Watson requested authorization to schedule the resurfacing of LCR 357 and LCR 358 in Rest Haven Shores when Palm Street and CR 40 are resurfaced to prevent unnecessary movement of equipment. Comm. Rooks moved to approve the resurfacing of LCR 357 and LCR 358 when Palm Street and CR 40 are resurfaced. Comm. Stevens seconded and the MOTION CARRIED.
Mr. Watson said the Road Policy Committee was recommending the acceptance of the following into the maintenance system:
NE 86th Street, beginning at NE 105th Avenue and ending at NE 110th Avenue located in University Estates.
Comm. Stevens moved to discuss a non-agenda item. Comm. Rooks seconded and the MOTION CARRIED.
Mr. Watson said the Road Policy Committee was recommending the acceptance of the following into the maintenance system:
NE 86th Lane from NE 110th Avenue to NE 118th Terrace.
Comm. Rooks moved to accept NE 110th Avenue into the maintenance system as recommended by the Road Policy Committee. Comm. Stevens seconded and the MOTION CARRIED.
CONTRACTS AND AGREEMENTS
Mr. Watson presented the 2002-2003 fiscal year contract from the Florida Department of Transportation (FDOT) for the reimbursement of local governments for a portion of the cost to maintain and operate traffic signals and highway lighting on the state highway system.
Mr. Greg Beauchamp said the contract was reviewed and Mr. Kelly Jerrels as Road Superintendent had executed the contract. Mr. Beauchamp explained a Department Head would not normally sign a contract. Mr. Beauchamp said the contract is a standard contract with the Department of Transportation (DOT) and the action should be ratified for the acceptance of the contract. Comm. Stevens moved to ratify the action of the acceptance of the contract with the Florida Department of Transportation (FDOT). Comm. Rooks seconded and the MOTION CARRIED.
COUNTY FIRE CHIEF
Comm. Stevens moved to approve Mr. Victor Scott as Interim County Fire Chief. Comm. Yearty seconded and the MOTION CARRIED.
COMMISSIONERS
Mr. Ron Grant inquired in to the policy for action on non-agenda items. Mr. Moody explained the non-agenda policy did not specify an emergency and was allowed for items that were not available to be scheduled on the agenda and action was needed.
SHIP
Mrs. Carol McQueen presented the following Deferred Payment Loan Agreements:
Joyce Goss, Lot 4 and 5, Block 10, Map of Old Chiefland, for $15,000.00 to purchase a home.
Comm. Rooks moved to approve the Deferred Payment Loan Agreement. Comm. Stevens seconded and the MOTION CARRIED.
GRANTS
Mrs. McQueen said the environmental review will be submitted after the next publication for the Community Development Block Grant (CDBG) for the road paving projects.
COMMISSIONERS
Comm. Foley recognized Ms. Nancy Bell, Commissioner-elect for District 2.
BIDS
Mr. Watson said the committee had reviewed the bid received for the emulsion prime and recommended accepting the bid received from:
E. A. Mariani Asphalt Company
Comm. Yearty moved to accept the bid received from E. A. Mariani Asphalt Company. Comm. Stevens seconded and the MOTION CARRIED.
ZONING
Mr. Rob Corbitt presented the following preliminary plats:
Petition No. PP-00259 - Steven McMillen representing Wade Bullock, petitioning the Board for a preliminary Plat of "Camellia Plantation," a subdivision located in the E ½ of the NW 1/4 of the NE 1/4, lying and situated South of State Road No. 500 and the SW 1/4 of the NE 1/4 less and except the W ½ of the NW 1/4 of the SW 1/4 of the NE 1/4 of Section 1, Township 13 South, Range 18 East, in Levy County. Said Parcel contain 41.14 acres less right-of-way. This parcel has a land use designation of Medium Density Residential "MDR." The Planning Commission recommends approval subject to the Plat Review Committee requirements of 1) Additional right-of-way dedication; 2) Storm water Retention; 3) Access to NE 35th Street; and 4) Set-backs.
Mr. Corbitt explained the petitioner has requested approval to divide Lot 9 and add a separate Lot 10 for the portion of the parcel that has a commercial designation and is adjacent to US 27 Alternate. Mr. Corbitt said the master drainage plan will remain within the boundaries of the plat with this change. Comm. Yearty moved to approve the preliminary plat for "Camellia Plantation" subject to the Plat Review Committee recommendations and allow for the addition of Lot 10. Comm. Stevens seconded and the MOTION CARRIED.
Petition No. PP-00260 - Steven McMillen, representing Aledia Socarras, petitioning the Board for a Preliminary Plat of "Woodland Farms," a subdivision located in a Tract in the E ½ of the E ½, AKA Foxwood Farms, Lot 10, in Section 15, Township 13 South, Range 18 East, in Levy County. Said parcel contains 30 acres more or less and is located within an Agriculture/Rural Residential "A/RR" zone. The Planning Commission recommends approval subject to the Plat Review Committee requirements of 1) Section Line Dedication.
Comm. Stevens moved to approve the preliminary plat for "Woodland Farms." Comm. Rooks seconded and the MOTION CARRIED.
Petition No. PP-00261 - Steve McMillen representing Ted Glass, petitioning the Board for a Preliminary Plat of "Wilson Estates, Unit II," a subdivision lying in the S ½ of Section 24, Township 12 South, Range 18 East, in Levy County. Said parcel contains ten (10) acres more or less and has a land use designation of Low Density Residential "LDR." The Planning Commission recommends approval subject to the Plat Review Committee requirements of 1) Street alignment; 2) Storm water Retention.
Comm. Stevens moved to approve the preliminary plat for "Wilson Estates, Unit II." Comm. Rooks seconded and the MOTION CARRIED.
CONTRACTS AND AGREEMENTS
Mr. Greg Beauchamp presented the agreement with Architects Design Group, Inc. for the county-wide space planning study.
Comm. Yearty recommended the space needs for the Road Department and Emergency Medical Services building located in Williston be handled by bids and have the study focus initially on additional space at the jail for inmate housing and administrative space. Comm. Yearty said the study would be a tool to use for future planning and locating financing for the court system and the constitutional officers space needs. Comm. Yearty said the study may assist in obtaining federal funding and grants. Comm. Yearty moved to approve the contract with Architects Design Group, Inc. for $38,907.00. Comm. Stevens seconded and the MOTION CARRIED.
BUILDING AND GROUNDS
Comm. Yearty moved to tentatively proceed with the plans for the Road Department and a site built structure for the Williston Emergency Medical Services building for presentation to the Board. Comm. Foley seconded and the MOTION CARRIED.
RESOLUTIONS
Chairman Parker called the public hearing to order for the discussion and presentation of the availability of the Bay County Housing Finance Authority. Mr. Ralph Cellon said the availability of the Bay County Housing Finance Authority has been properly advertised in accordance with the Tax Equity and Fiscal Responsibility Act (TEFRA) as required on an annual basis. Mr. Cellon presented the resolution approving the joint 2003 program. Comm. Rooks moved to adopt the resolution. Comm. Yearty seconded and the MOTION CARRIED.
HEALTH
Mrs. Barbara Locke presented the proposed fee schedule for the Levy County Health Department. Mrs. Locke explained the fees have not been increased for ten (10) years and the intent is to have some of the programs be self supporting. Comm. Yearty moved to approve the fee schedule for the Levy County Health Department. Comm. Stevens seconded and the MOTION CARRIED.
PLANNING, COUNTY
Mrs. Kathy Winburn presented the following petition for a Small Scale Amendment:
Petition SSA-02-03 - Ron Rathay, applicant, for Leonard and Stella Costo, property owners, to amend the Levy County Future Lane Use Map from Low Density Residential (LDR) to Commercial (C), and change the zoning district classification for Rural Residential (RR) to C-3, Intensive Commercial, on approximately six (6) acres located at 9460 NE State Road 24, tax parcel number 03287-001-0A and located within the Bronson Municipal Service District.
Mrs. Winburn said the request is consistent with the Comprehensive Land Use Plan and the surrounding property uses with no significant environmental impact. Chairman Parker called for opposition and none was presented. Comm. Yearty moved to approve the Small Scale Land Use Amendment. Comm. Stevens seconded and the MOTION CARRIED.
UNION
Mr. Beauchamp said the contract for Local #630 had been ratified by the union with the agreement of an employee receiving an annual evaluation and if it is an unsatisfactory evaluation, the employee will be re-evaluated in 90 days. Mr. Beauchamp explained the annual performance evaluation will be on the anniversary date and an unsatisfactory evaluation would affect the three (3) percent step increase for salaries.
Mr. Moody said the Department Heads and line foremen will need to receive training to properly perform the evaluations and job descriptions. Mr. Moody explained the contract calls for a central personnel file location that will be located in the County Commission office.
Comm. Yearty said the additional extension was not agreed to during the closed session reviewing the union contract and did not believe an additional review was necessary. Comm. Yearty moved to continue negotiations on the union contract and not ratify the contract with the 90 day re-evaluation for an unsatisfactory evaluation. Comm. Stevens seconded and the MOTION CARRIED.
CONTRACTS AND AGREEMENTS
Comm. Yearty moved to discuss a non-agenda item. Comm. Rooks seconded and the MOTION CARRIED.
Mr. Beauchamp presented the contract for the Family Mediation Program for services provided by Susan E. Picado. Comm. Yearty moved to approve the mediation contract. Comm. Foley seconded and the MOTION CARRIED.
ROAD CLOSINGS
Mr. Beauchamp presented the following request for a road closing:
Part of lands described in O.R. Book 590, page 279, of the public records of Levy County, Florida; lying in Section 36, Township 12 South, Range 18 East, Levy County, Florida, being more particularly described as follows:
Commence at an iron rebar at the Southwest corner of said Section 36, and run thence South 88E04' 00" East, along the South line of said Section, 792.00 feet to the Point-of-Beginning of the herein described parcel; thence continue South 88E04'00" East, along said South line, 471.76 feet to the Southerly right-of-way line of State Road No. 500 (a.k.a.) U.S. Highway No. 27-A); thence North 71E04' 33" West, along said Southerly right-of-way line, 27.38 feet to the North prescriptive right-of-way line of said County Road No. 110; thence North 88E04' 00" West, along said North prescriptive right-of-way line, 446.32 feet to the West line of said O.R. Book 590, page 279; thence South 03E18' 44" East, along said West line, 8.03 feet to the said Point-of-Beginning. Containing 0.084 Acres more or less.
AND
Part of Lands described in O. R. Book 202, page 627, of the public records of Levy County, Florida; lying in Section 1, Township 13 South, Range 18 East, Levy County, Florida; being more particularly described as follows:
Commence at an iron rebar at the Northwest corner of said Section 1, and run thence South 88E 04' 00" East, along the North line of said Section, 801.00 feet to the Point-of-beginning of the herein described parcel; thence continue South 88E 04' 00" East, along said South line, 462.76 feet to the Southerly right-of-way line of State Road No. 500 (a.k.a.) U.S. Highway No. 27-A); thence South 71E 04' 33" East, along said Southerly right-of-way line, 96.25 feet to the South prescriptive right-of-way line of said County Road No. 110; thence North 87E43' 09" West, along said South prescriptive right-of-way line 554.47 feet to the West line of said O.R. Book 202, page 627; thence North 01E 08' 14" West, along said West line, 24.76 feet to the said Point-of-Beginning. Containing 0.307 Acres more or less.
Said lands situate, lying and being in Levy County, Florida.
Comm. Rooks moved to approve the resolution for the road closing. Comm. Stevens seconded and the MOTION CARRIED.
ATTORNEY, COUNTY AND STATE
Mr. Beauchamp said clarification was needed on if the Board of County Commissioners will sit as the proposed Nuisance Abatement Board or if a group of citizens will be appointed, prior to preparing the draft ordinance for review at public hearing. Chairman Parker said the consensus was the Board of County Commissioners are the elected body and should be responsible.
MISCELLANEOUS
Mr. Moody advised there will be a public workshop on Monday, October 14, 2002 at 9:00 a.m. concerning Cedar Key Plantation.
THERE BEING NO FURTHER BUSINESS THE MEETING ADJOURNED.
Tony Parker, Board Chairman
ATTEST:
Danny J. Shipp, Clerk of Court