REGULAR MEETING

LEVY COUNTY BOARD OF COUNTY COMMISSIONERS

October 22,  2002

 The Regular Meeting of the Board of Levy County Commissioners was held on October 22, 2002  at 6:30 p.m. in the Levy County Board of County Commissioners' meeting room, with the following Commissioners present:

Chairman Tony Parker
Vice Chairman  Danny Stevens
Comm.  Don Foley
Comm. Sammy Yearty
Comm. Lilly Rooks
 

 Also present were:

County Attorney - Gregory V. Beauchamp
Clerk of Court - Danny J. Shipp
County Coordinator - Fred Moody
 

 The Chairman called the meeting to order at 6:30 p.m. The invocation was given by Mr. Justin Watson followed by the Pledge of Allegiance to the Flag.

EXPENDITURES

 Comm. Rooks moved to approve the following expenditures presented for payment. Comm.  Stevens seconded and the MOTION CARRIED.

FUND                                                               AMOUNT
CHECK NUMBERS:   67412 - 67622

 

GENERAL FUND                                     $183,553.49

ROAD & BRIDGE FUND                             53,643.98

LOCAL HOUSING ASSISTANCE               24,950.00

LIBRARY FUND                                               1,424.98

MEDIATION FUND                                                 1.37

LOCAL LAW ENFORCEMENT                          18.92

FINE & FORFEITURE FUND                       11,803.02

LANDFILL & RECYCLING                           81,592.55

SPECIAL LAW ENFORCEMENT                    131.00

COURT FACILITIES                                           431.80

FLORIDA POWER GRANT FUND                   111.88

EMERGENCY MEDICAL SERVICE          13,394.08

LOCAL LAW ENF BLOCK GRANT            20,503.00

LOCAL CRIMINAL JUSTICE TR                        11.42

FIRE CONTROL                                             49,652.97

COUNTY COMMUNICATIONS                          191.16

CAPITAL PROJECTS FUNDS                   28,183.86

UTILITIES FUND                                               1,353.98

MSTU - HEATHERWOOD                                 222.31

 

TOTAL                                                        $471,175.77

 

MINUTES

Comm. Stevens moved to approve the minutes of the regular meeting of October 8, 2002 and the special workshop on October 14, 2002.  Comm. Rooks seconded and the MOTION CARRIED.

UNION

Mr. Greg Beauchamp presented the Collective Bargaining Agreement for Northeast Florida Public Employee's, Local #630 for ratification. Mr. Beauchamp explained the contract had been approved by the union and the contract reflected the Board's request for an annual evaluation.  Mr. Beauchamp said if an employee received an unsatisfactory evaluation they would only be evaluated annually. Comm. Stevens moved to ratify the Collective Bargaining Agreement with Local #630. Comm. Rooks seconded and the MOTION CARRIED.

Mr. Fred Moody said Department Heads and Supervisors will be receiving training on how to properly evaluate employees.  Mr. Moody said the Florida Association of Counties will be providing a training schedule possibly within the next 30 to 60 days.

AGENCIES

Mr. Fred McKeon said the American Red Cross Disaster Action Team of Levy County is active and responding to disasters with a volunteer staff.  Mr. McKeon explained they are in need of a telephone and answering machine for message retrieval.

Mrs. Paula Kennedy said the Emergency Management Services can provide a telephone at the Emergency Operations Center but do not have office space available.

Mr. McKeon said they only were requesting a telephone and answering machine and did not need office space.  Comm. Yearty moved to approve the request of the American Red Cross Disaster Action Team to supply a telephone and answering machine. Comm. Rooks seconded and the MOTION CARRIED.

ATTORNEY, COUNTY AND STATE

Mr. Beauchamp explained the 6:45 p.m. agenda item had been resolved.

COMMUNICATIONS

Mr. Moody explained the telephone system at the Sheriff's Office has been sustaining repeated lightning losses and it is recommended installation of a fiber optic line between the buildings. Mr. Moody said dispatch communications have been lost or interrupted from the lightning strikes. Mr. Moody presented the following quotes:

    Point to Point Communications    $6,888.45

    Area Telephone Services                $7,998.10

    Erickson Communications            $8,998.00

    Jeff Domar                                         $9,550.00

 

Mr. Moody said this was not budgeted for the 2002-2003 fiscal year and recent storms have interrupted communications.  Mr. Moody explained claims are being filed with the insurance company for the damages sustained by lightning.

Comm. Rooks said lightning has struck the communication lines at the Sheriff's Office frequently and it is a high priority for replacing the lines to fiber optic to insure public safety.  Comm. Rooks moved to appoint a committee to review the estimates. Comm. Stevens seconded.  Chairman Parker appointed Mr. Moody, Major Bobby McCallum, Mrs. Paula Kennedy and Comm. Yearty and the MOTION CARRIED.

BIDS

Mr. Moody said the Road Department bids for motor oil and lubricants were reviewed by the committee and they recommended accepting the bid from United Fuel. Mr. Moody explained United Fuel was low bidder majority of the items and they would discuss the cost of the gear lubricant since Tri-Co. Fuel provided an extremely low bid on that item. Comm. Stevens moved to approve the recommendation of the committee and accept the bid from United Fuel. Comm. Yearty seconded. Chairman Parker declared a conflict of interest as he purchases products from Rozier's Oil and the MOTION CARRIED.

Mr. Wayne Hardee requested authorization to advertise a  bid for a truck for Animal Control. Mr. Hardee said White Ford had accepted bids on some F150 pickup trucks and requested if an inquiry should be made to "piggy-back" this bid request.

Mr. Moody explained the Maintenance and Construction Department was requesting authorization to advertise  bids for two (2) 3/4 ton pickup trucks. Comm. Yearty moved to approve the requests to advertise for bids for a pickup truck in the Animal Control Department and two (2) 3/4 ton pickup trucks for the Construction and Maintenance Department in one Invitation to Bid request.   Comm. Stevens seconded and the MOTION CARRIED.

CONTRACTS AND AGREEMENTS

Ms. Heather Alexander presented the interlocal agreements for providing ambulance and emergency services, and  landfill with a means of collection and disposal of garbage from City of Chiefland, City of Cedar Key, Town of Bronson, City of Williston,  and the Town of Inglis. Comm. Rooks moved to approve the interlocal agreements for ambulance and emergency services, and landfills. Comm. Stevens seconded and the MOTION CARRIED.

Ms. Alexander presented the interlocal agreements for providing building code enforcement services for the Town of Yankeetown and the Town of Inglis.   Comm. Yearty moved to approve the interlocal agreements.  Comm. Stevens seconded and the MOTION CARRIED.

FESTIVALS

Ms. Alexander presented a request from Mrs. Margaret Knight for a permit for the Withlacoochee Bluegrass Jamboree to be held November 1st, 2nd and 3rd, 2002.  Ms. Alexander explained the permit fee had been remitted and they would comply with all permit policies. Comm. Yearty moved to approve the permit for the Withlacoochee Bluegrass Jamboree as requested by Mrs. Margaret Knight and in accordance with the past  policies for this event.  Comm. Stevens seconded and the MOTION CARRIED.

COUNTY FIRE CHIEF

Mr. Scott said the Fire Advisory Board was recommending the $5,000.00 be included as an increase to the South Levy Volunteer Fire Department's budget.  Comm. Yearty moved to approve to allow the $5,000.00 previously presented to South Levy Volunteer Fire Department on a one (1) time case to be included as part of their annual budget.  Comm. Rooks seconded and the MOTION CARRIED.

Mr. Scott advised the discussion for a computer shown on the agenda has been resolved

Mr. Scott said a budget is needed for the operation of the County Fire Chief office. Comm. Yearty recommended Mr. Scott meet with Mr. Moody and prepare a budget and submit it for consideration.  Mr. Danny Shipp said $2,000.00 was allocated for the last fiscal year and that budget was not sufficient.

Mr. Scott said extended an invitation to a county-wide "Chili Cook Off" the Fire Departments are having for a fund raiser to benefits all of the departments.

ROAD MAINTENANCE

Mr. Justin Watson presented the following request for maintenance on a one (1) time basis:

    NE 57th Place, NE 55th Street, NE 139th Avenue and NE 58th Lane located in Country Estates, requiring 16 loads of rock and grading for an estimated cost of $4,800.00.

 

Comm. Stevens moved to approve the request for maintenance on a one (1) time basis.  Comm. Rooks seconded and the MOTION CARRIED.

AGENCIES

Mr. Danny Shipp explained the Levy Association of Retarded Citizens (LARC) have requested emergency lighting and exit lighting installed to comply with liability insurance requirements.  Mr. Shipp said the estimated cost for the installation is $2,500.00. Comm. Rooks moved to approve the request to provide emergency lighting and exit lighting at the Levy Association of Retarded Citizens (LARC) center in Otter Creek. Comm. Stevens seconded and the MOTION CARRIED.

SHIP

Mr. Dick Tummond presented the following Deferred Payment Loan Agreements:

    Marshall Kash, Annex Heights, Lot 6, Plat Book 6, page 72, Section 36, Township 12 South, Range 18 East, 709 N. W. 90th Avenue, Williston, for $6,900.00.

 

Comm. Stevens moved to approve the Deferred Payment Loan Agreement.  Comm. Rooks seconded and the MOTION CARRIED.

    Mary K. Berry, Lots 13, 14, 15, and 16, Block 12, Old Chiefland, according to the plat thereof recorded in Plat Book 1, page 29, Public Records, Levy County, Florida for $8,550.00.

 

Comm. Rooks moved to approve the Deferred Payment Loan Agreement.  Comm. Stevens seconded and the MOTION CARRIED.

    John A. and Katherine W. Mayton, Eastside Estate, Block 2, Lot 5, Levy County, 425 NE 2nd Avenue, Williston for $9,500.00.

 

Comm. Stevens moved to approve the Deferred Payment Loan Agreement.  Comm. Rooks seconded and the MOTION CARRIED.

COMMUNICATIONS

Mr. Moody said the committee reviewed the estimates for the fiber optic communications line and recommended accepting Area Telephone Services of Bronson as there quote included three (3) fiber optic trunk modules, maintenance and service for one (1) year and 24 hour service. Mr. Moody explained the lowest estimate only allowed for two (2) fiber optic trunk modules.

Mrs. Kennedy said the Emergency Operations Center is incurring the same interruption of communications from lightning strikes and may be able to obtain funding from the Florida Power grant. Comm. Rooks moved to approve estimate from Area Telephone Service for the installation of the fiber optic line for $7,998.10.  Comm. Yearty seconded and the MOTION CARRIED.

ATTORNEY, COUNTY AND STATE

Mr. Beauchamp presented a proposed Satisfaction of Judgment to be used in county court cases when judgments filed by the Clerk of Court have been satisfied. Mr. Beauchamp explained this would allow the deputy clerks handling the files to prepare the Satisfaction of Judgement and allow the Chairman authority to sign the document. Mr. Beauchamp said this relates to judgments entered on criminal cases and would be a general authorization for the Chairman.  Comm. Rooks moved to adopt the Satisfaction of Judgement form and allow the Chairman general authorization to execute the documents. Comm. Stevens seconded and the MOTION CARRIED.

CONTRACTS AND AGREEMENTS

Mr. Beauchamp presented an interlocal agreement with Marion County for furnishing municipal services to Rainbow Lakes Estates effective October 1st, 2002 to September 30, 2012 with a sixty (60) day termination clause. Mr. Beauchamp explained the special assessment is collected in Levy County and remitted to Marion County for all of the services they provide for road maintenance.  Comm. Yearty moved to approve the agreement. Comm. Stevens seconded and the MOTION CARRIED.

TAX ROLL

Comm. Rooks moved to discuss a non-agenda item.  Comm. Stevens seconded and the MOTION CARRIED.

Mr. Beauchamp presented the List of Properties to be Escheated received from Danny J. Shipp, Clerk of Court Office in the correspondence dated October 22, 2002 and submitted by Susan Haines, Deputy Clerk.

Mr. Beauchamp explained escheated properties have been on the List of Lands for seven (7) years and received no bids at the Tax Deed Sale. Mr. Beauchamp said in accordance with the policy adopted for escheated lands authorization is necessary to proceed with the scheduling of  a public auction in November if sufficient advertising can be provided. Comm. Stevens moved to approve scheduling a public auction for the disposing of escheated lands.  Comm. Rooks seconded and the MOTION CARRIED.

ROAD CLOSING

Comm. Rooks moved to discuss a non-agenda item.  Comm. Stevens seconded  and the MOTION CARRIED.

Mr. Beauchamp explained notification for a road closing was not timely published to have the public hearing on November 19, 2002 and requested approval to reschedule the hearing for December 3, 2002.  Comm. Rooks moved to approve the rescheduling of the public hearing for a road closing to December 3, 2002.  Comm. Stevens seconded and the MOTION CARRIED.

SUITS

Mr. Beauchamp advised there are two (2) pending claims with the Florida Commission for Human Relations, with one claim being resolved and the second claim has just been filed and a response is being formulated.  Mr. Beauchamp said there are two (2) zoning cases in circuit court resulting from decisions by the Board of County Commission or the Board of Adjustment awaiting a ruling from the court.

PLATS

Comm. Stevens explained further information concerning the Cedar Key Plantation on the waste water treatment plant they are proposing is needed and recommended scheduling a public workshop and inviting representatives from Florida Rural Water and University of Florida, TREEO Center to obtain further information.

Comm. Stevens said a representative at the Department of Environmental Protection (DEP) informed him there has been nothing presented in writing for the waste water treatment facility.

Mr. Moody advised with the consensus of the Board the public workshop would be scheduled for November 7, 2002 at 10:00 a.m. and notice would be advertised and notice sent to interested parties.

BUILDING AND GROUNDS

Comm. Yearty said Mr. Rob Corbitt has prepared conceptual drawings for the Administrative Office for the Road Department, including office space for Mosquito Control and Transportation Disadvantage, the Williston Emergency Medical Services Station and a Landfill and Transfer Station Office.  Comm. Yearty explained the plans were designed to be functional and affordable. Chairman Parker directed Mr. Corbitt to proceed in conjunction with Mr. Jim Jones to secure quotes for construction documents at the consensus of the Board.

THERE BEING NO FURTHER BUSINESS THE MEETING ADJOURNED.

 

                    Tony Parker, Board Chairman

ATTEST:

 

Danny J. Shipp, Clerk of Court