REGULAR MEETING
LEVY COUNTY BOARD OF COUNTY COMMISSIONERS
September 30, 2003
The Regular Meeting of the Board of Levy County Commissioners was held on September 30, 2003 at 10:00 a.m. in the Levy County Board of County Commissioners’ meeting room, with the following Commissioners present:
Chairman Danny Stevens
Vice Chairman Lilly Rooks
Comm. Tony Parker
Comm. Sammy Yearty
Comm. Nancy Bell
Also present were:
Clerk of Court - Danny J. Shipp
County Coordinator - Fred Moody
The Chairman called the meeting to order at 10:00 a.m. to close the 2002-2003 fiscal year.
EXPENDITURES
Comm. Yearty moved to approve the following expenditures presented for payment. Comm. Parker seconded and the MOTION CARRIED.
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
EMERGENCY MEDICAL SERVICES
Mr. Billy Carrecia presented a resolution for a grant award of $12,101.07 to be used to purchase a 12 lead monitor. Mr. Carrecia explained the total cost of the life pack is $27,000.00 and two (2) life packs will be traded for $5,000.00 each and the county match will be $5,000.00 to make the total purchase. Mr. Carrecia said this will outfit the final rescue unit with a 12 lead monitor. Comm. Rooks moved to approve the resolution for the grant award. Comm. Parker seconded and MOTION CARRIED.
GRANTS
Mr. Mike Tibble, Mittauer & Associates, explained the previous action awarding the low bid for the Community Development Block Grant (CDBG) road paving project for the budget amount and not the low bid amount is not acceptable to the Department of Community Affairs (DCA) and the low bid has to be accepted and then negotiations can commence for modify the specifications to meet the budget amount.
Mrs. Betty Jordan, Jordan & Associates, said the contract would not be executed until negotiations for a change order commence to keep the project within the budgeted amount. Ms. Jordan explained there are funds available for the difference of the road construction line item and the administrative item that would cover the difference and not incur any further costs to the county. Mrs. Jordan said the bid process must meet the federal procurement policy.
Comm. Bell questioned the procedure for bid negotiating and awarding a low bid that exceeded the amount budgeted.
Mr. Shipp explained bids are provided on advertised specifications and the low bid is accepted and then it is negotiated to meet the budgeted amount. Mr. Shipp said the project can be modified to meet the amount budgeted. Comm. Yearty moved to award the low bid to V. E. Whitehurst & Sons, Inc.. Comm. Parker seconded and the MOTION CARRIED UNANIMOUSLY.
BUILDING AND GROUNDS
Mr. Fred Moody said the space committee had reviewed the request from Mrs. Connie Asbell, Supervisor of Elections for the building being vacated by the Construction/Maintenance Department. Mr. Moody said after reviewing other utilization of the building the space committee is recommending allowing the space to be designated to the Supervisor of Election and the space she will be vacating on the second floor of the court house being designated to the Tax Collector’s Office who is in need of additional space. Comm. Bell moved to approve the recommendation of the allocation of space to the Supervisor of Elections and the Tax Collector. Comm. Yearty seconded.
Mr. C. W. Gilbert said a concern on the allocation of space for the Supervisor of Elections is the accessibility by the public to view the voting machines during the election process.
Mr. Jimmy Jones said they have requested minor renovations consisting of the removal of a wall and installing a glass window and windows in some of the doors.
Comm. Yearty said the renovations should not be excessive with the current fiscal short falls with the understanding the building will have to be ADA handicapped accessible.
Comm. Rooks recommended the utilization of the County Commission meeting room for election nights to allow public access and the MOTION CARRIED.
ROAD AND BRIDGE DEPARTMENT
Chairman Stevens said the bid for the lubricating products were tabled at the last regular meeting and was concerned if the awarding of the bid should be heard prior to the close of the fiscal year.
Mr. Moody said it is scheduled for the October 7, 2003 meeting and they can continue under the current contract if needed. Mr. Moody said there is a surplus of lubricating products.
CLERK OF COURT/TO BOARD
Mr. Shipp explained the Levy County Capital Assets-Capitalization Policy was adopted at the last regular meeting and an effective date of October 1, 2002 needs to be adopted to meet the required guidelines for reporting inventory. Mr. Shipp said it would be effective through October 2003. Comm. Bell moved to adopt an effective date of October 1, 2002 for the Levy County Capital Assets-Capitalization Policy. Comm. Parker seconded and the MOTION CARRIED.
PROPERTY APPRAISER
Mr. Francis Akins said he was returning $22,556.57 to the General Fund from sales of maps and electronic information. Mr. Akins explained the monies were returned to the Board and when supplies are exhausted they will not be reproduced without funding.
THERE BEING NO FURTHER BUSINESS THE MEETING ADJOURNED.
Danny Stevens, Board Chairman
ATTEST:
Danny J. Shipp, Clerk of Court