SPECIAL MEETING
LEVY COUNTY BOARD OF COUNTY COMMISSIONERS
September 29, 1997
The Special Meeting of the Board of Levy County Commissioners was held on September 29, 1997 at 7:00 p.m. in the Levy County Board of County Commissioners’ meeting room, with the following Commissioners present:
Chairman Sammy Yearty
Vice Chairman Don Foley
Comm. Wilbur Dean
Comm. Don Lindsey
Comm. Frank Davis
Also present were:
County Attorney Gregory V. Beauchamp
Clerk of Court Douglas M. McKoy
Administrative Assistant William C. Cobb
The Chairman called the meeting to order at 7:00 p.m.. The invocation was given by Comm. Foley followed by the Pledge of Allegiance to the flag.
BUDGET
RESOLUTION
Millage Rate
Mr. Douglas M. McKoy, Clerk of Court presented a the resolution providing for a millage rate of 8.875 mils for the General Revenue Fund and .125 mils for the Levy County Health Department allowing a 9.000 millage rate for the fiscal year 1997-1998 which reflects a 1.99 percent increase over the rolled-back rate. Mr. McKoy said there was tentative approval of the millage rate from a previous special budget meeting. Chairman Yearty asked for discussion and received no response.
Comm. Dean moved to adopt the Resolution providing for a millage rate of 8.875 mils for the General Revenue Fund and .125 mils for the Levy County Health Department, a total of 9.000, to be levied for the fiscal year 1997-1998. Comm. Lindsey seconded and the MOTION CARRIED.
Budget
Mr. Douglas M. McKoy read the resolution adopting the proposed tentative budget total of all funds being $33,245,601.00. Mr. McKoy presented a breakdown of the total budget as follows:
General Revenue $11,150,457.00
Road & Bridge Fund $5,135,050.00
Special Revenue Fund $10,325,126.00
Debt Service $6,201,911.00
MSTUs $433,057.00
Court Facilities
Comm. Dean said he had concerns with the Court Facility proposed budget request under Circuit wide Operating Expenses for $5,229.00. Comm. Dean said the requests were already included in the county’s proposed court budget and would not affect the overall budget and is an increase and reserve to the Court Facilities budget. Mr. McKoy referred to Mr. Ted McFetridge, Court Administrator, who had stated that travel expenses were funded by the state but the budget request was to cover travel not approved by the state. Mr. McKoy indicated this would place the county in an awkward position.
Comm. Dean moved to delete $5,229.00 from the circuit wide operating budget. Comm. Davis seconded and the MOTION CARRIED.
Library
Mrs. Julie Seig with the Central Florida Regional Library said she thanked the Board for the increase in the budget allocation for the libraries in Levy County. Mrs. Seig said with additional funding they would be able to purchase additional books for the libraries and to extend the hours of operation.
Comm. Davis moved to increase the Library budget an additional $3,000.00 for a total budget of $78,000.00. Comm. Dean seconded and the MOTION CARRIED.
Sheriff
Mrs. Sheila Rees said a request had been received from Sheriff Ted Glass to make changes within his budget for the ensuing year. She said the requested changes are as follows:
Law Enforcement $2,751,443.00
Corrections $2,125,532.00
911 $407,428.00
Reserve $40,000.00
Comm. Davis moved to allow the line item corrections within the budget of the Sheriff as requested. Comm. Lindsey seconded and the MOTION CARRIED.
Comm. Dean moved to adopt the budget resolution. Comm. Davis seconded and the MOTION CARRIED.
EXPENDITURES
The following expenditures were presented for payment as listed below. Comm. Dean moved to approve the expenditures presented. Comm. Davis seconded and the MOTION CARRIED.
FUND AMOUNT
CHECK NUMBERS: 9811-10006 (VOIDS 9811)
GENERAL FUND 143,027.88
ROAD & BRIDGE FUND 56,926.10
LOCAL HOUSING ASSISTANCE 4,746.30
FINE & FORFEITURE FUND 102,737.68
EMERGENCY 911 5,279.48
ROAD & BRIDGE SPECIAL CONST. 74,607.75
LANDFILL/RECYCLING 14,041.48
LAW ENFORCEMENT TRUST FUND 2,036.44
COURT FACILITIES FUND 277.92
FLORIDA POWER GRANT FUND 2,029.25
EMERGENCY MEDICAL SERVICE 33,453.11
LOCAL LAW ENF BLOCK GRANT 2,155.68
LOCAL CRIMINAL JUSTICE TR. 7,209.88
DRUG TASK FORCE 27,096.00
ST GRANT-JUVENILE JUSTICE 89.96
ADD REV BOND DEBT SERVICE 782.50
MSTU-RAINBOW LAKES ESTATE 278.69
TOTAL $476,776.10
LANDFILL
Ms. Heather Alexander, Board Secretary said two (2) bids had been received for a recycling truck as follows:
Scoggins Chevrolet $20,989.00
White Ford $21,987.40
Chairman Yearty appointed Mr. Bill Beddow, Mr. Benny Jerrels, Mr. Wayne Hardee and Mr. Billy Cobb to a committee to review the bid specifications and make a recommendation.
Mr. Billy Cobb said the low bid was received from Scoggins Chevrolet, however, there is no reference on the date of delivery and the vehicle would have to be delivered within thirty (30) days under the terms of the grant. Mr. Cobb said White Ford specified they could deliver the vehicle within five (5) days.
Comm. Lindsey moved to accept the low bid from Scoggins Chevrolet if delivery is within thirty (30) days or allow the acceptance of the bid from White Ford with confirmation from Chairman Yearty and County Attorney, Mr. Greg Beauchamp. Comm. Dean seconded and the MOTION CARRIED.
MUNICIPALITIES
Mrs. Virginia McDonald asked the Board to sign a petition for annexation of NE 11th Street to NE 13th Street in East Williston into the city of Williston. Mrs. McDonald said the petition will be presented to the Williston City Council and all property owners in the affected area must be in agreement to the proposed annexation. Mrs. McDonald said the county owns a lot in the area proposed for annexation and agreement is needed to prevent an enclave. Mr. Greg Beauchamp, County Attorney, said if there was not any objection to the annexation then the signing of the petition would be in order. Chairman Yearty asked if there was any opposition to the proposed annexation and did not receive any response from the public.
Comm. Davis moved to authorize the chairman to sign the petition for the proposed annexation. Comm. Lindsey seconded and the MOTION CARRIED.
COUNTY EMPLOYEES
Comm. Dean moved to approve the recommended increases for non union department heads as recommended by the personnel committee (Exhibit 1). Comm. Davis seconded and Chairman Yearty read the recommendations for the record and after further discussion the MOTION CARRIED.
Mr. Billy Cobb said Mr. Osborne Barker has been performing the duties of the head of department for Emergency Management Services and recommended Mr. Barker’s appointment as the head of the Emergency Management Services department. Comm. Dean moved to approve the recommendation of appointing Mr. Barker as department head. Comm. Lindsey seconded and Mr. Osborne Barker accepted the position and the MOTION CARRIED.
ZONING
Mr. Raymond Douglas Parks said he was concerned about some property which was owned by Mr. Johnnie Hammond and is being sold at a public auction by the heirs. Mr. Parks said he believed the acreage was non conforming to the zoning of the surrounding property. Mr. Parks said he was concerned the land would be sold in smaller lots than allowed on the current zoning. County Attorney, Mr. Greg Beauchamp said he would review the information provided and respond to Mr. Parks prior to the public auction of the land.
ROAD MAINTENANCE
Mr. Larry Coleman said he is unable to have a mailbox installed since his road is not in the county maintenance system. Mr. Coleman said he wanted to have his road placed in the maintenance system. Chairman Yearty said the Road and Bridge Department funding is from the gasoline tax and not from any other taxing unit. Chairman Yearty recommended to Mr. Coleman contacting the other residents and discuss creating a Municipal Services Taxing Unit (MSTU) within Oak Ridge Estates if all property owners agree to pay for the additional service in creating a MSTU. The Road and Bridge Department would provide the cost estimates on the annual tax rate to the property owners and the procedures to follow to establish a MSTU.
LIBRARY
Mr. Greg Beauchamp said the interlocal agreement with Central Florida Library had been reviewed and agreements have been circulated to the local municipalities. Mr. Beauchamp said he had received the Williston and Chiefland agreements and he was preparing a separate agreement for Yankeetown since the building in use is privately owned. Mr. Beauchamp said he is awaiting the agreements to be returned by Cedar Key and Bronson.
Comm. Lindsey moved to authorize the chairman to sign the interlocal agreement. Comm. Dean seconded and the MOTION CARRIED.
SHERIFF
Sheriff Ted Glass requested approval to make the following end of year line item budget amendments:
Category 529 General Operating to Category 521 $25,000.00
Category 523 General Operating to Category 521 $25,000.00
Sheriff Glass said this line item amendment would be used to pay the end of year bills.
Comm. Davis moved to authorize the request for line item amendments. Comm. Dean seconded and the MOTION CARRIED.
ROADS, COUNTY
Mr. Douglas M. McKoy said a bill had been presented by White Construction Company for additional construction on County Road 105 and County Road 316 which appeared in excess of the contract amount. Mrs. Sheila Rees said Mr. Lee Mills had reviewed the billing and the additional amount was justified for the additional amount of asphalt and did meet the contract requirements.
Comm. Lindsey moved to approve payment of the bill from White Construction Company. Comm. Dean seconded and the MOTION CARRIED.
BUDGET
Mrs. Sheila Rees requested authorization to make the following budget amendments to increase the corresponding funds for the fiscal year 1996-1997:
Grant Fund $440.44
JTPA $901.60
Mrs. Rees said at the close of the Grants the funds would be returned to the General Revenue Reserve.
Comm. Davis moved to approve the request for the budget amendments. Comm. Dean seconded and the MOTION CARRIED.
Mrs. Sheila Rees said a transfer from the General Fund to the Emergency Medical Services is needed to complete the fiscal year. Mrs. Rees said once an amount is transferred it may not be returned to the General Fund from Emergency Medical Services.
Comm. Dean moved to authorize a transfer of $10,000.00 to the Emergency Medical Services for end of the year billings. Comm. Davis seconded and the MOTION CARRIED.
Chairman Yearty asked Mrs. Rees to obtain information implementing purchase orders for all departments.
AGENCIES
Comm. Davis said he had been asked to review the operations of the Levy County Development Authority. Comm. Davis moved to appoint a committee to review the operations of the Development Authority and to fund the authority on a pro-rata basis for ninety (90) days pending the recommendations of the committee. Comm. Dean seconded and the MOTION CARRIED.
Chairman Yearty appointed a committee of Comm. Davis, Mr. Billy Cobb, Mr. Greg Beauchamp and Mr. Rob Corbitt or Mrs. Krista Kelly.
MISCELLANEOUS
Mr. James Allen asked who had authorization to enter the land where the hunt camps are located in Gulf Hammock and other areas within the county for emergency messages. Chairman Yearty said he would recommend contacting the Sheriff Office in that type of situation. Sheriff Ted Glass said he would recommend contacting the owner of the property and the President of the hunt club and establishing a working arrangement for emergency messages to be delivered.
THERE BEING NO FURTHER BUSINESS THE MEETING ADJOURNED.
Sammy Yearty, Board Chairman
ATTEST:
Douglas M. McKoy, Clerk of Court