REGULAR MEETING

LEVY COUNTY BOARD OF COUNTY COMMISSIONERS

June 2, 1998

 The Regular Meeting of the Board of Levy County Commissioners was held on June 2, 1998 at 9:00 a.m. in the Levy County Board of County Commissioners’ meeting room, with the following Commissioners present:

Chairman Don Foley

Comm. Wilbur Dean

Comm. Sammy Yearty

Comm. Frank Davis

 Also present were:

County Attorney Gregory V. Beauchamp

Clerk of Court Douglas M. McKoy

Administrative Assistant William C. Cobb

 The Chairman called the meeting to order at 9:00 a.m.. The invocation was given by Mr. Skip Hammell followed by the Pledge of Allegiance to the Flag.

EXPENDITURES

 Comm. Dean moved to approve the following expenditures presented for payment. Comm. Davis seconded and the MOTION CARRIED.

 FUND                                                              AMOUNT
 CHECK NUMBERS: 13345-13523(VOIDS 13346; 13361 )

 GENERAL FUND                                       $611,089.61

 ROAD & BRIDGE FUND                               77,832.63

 FINE & FORFEITURE FUND                        11,151.22

 E911 COMMUNICATIONS                            2,215.85

 LANDFILL & RECYCLING                           11,702.95

 LAW ENFORCEMENT TRUST FUND           2,251.41

 COURT FACILITIES FUND                            1,975.57

 FLORIDA POWER GRANT FUND                    755.50

 EMERGENCY MEDICAL SERVICE               7,385.37

 SPECIAL CONSTRUCTION                         15,637.37

 LOCAL CRIMINAL JUSTICE TR                         78.15

 FIRE CONTROL FUND                                   1,771.20

 INTERGOVERNMENTAL COMMUN            1,709.51

 ADD REV BOND DEBT SERVICE              132,210.56

 UTILITIES FUND                                             1,889.43

 MSTU - HEATHERWOOD                               3,776.96

                                                        TOTAL $883,433.31

 MINUTES

Comm. Dean moved to approve the minutes of the regular meeting of April 21, 1998, May 5, 1998 and May 19, 1998. Comm. Davis seconded and the MOTION CARRIED.

 ROAD & BRIDGE DEPARTMENT/BIDS

Ms. Heather Alexander, Board Secretary opened the bids for the removal of the underground fuel tanks at 9:00 a.m. as advertised. Ms. Alexander said the following bids were received:

Petroquip Service, Inc. $41,211.00

Acts Construction 53,849.00

Chairman Foley asked Mr. Skip Hammell, Mr. Justin Watson and Mr. Kelly Jerrels to review the bids and determine if they meet the advertised specifications and to report to the Board with their recommendation. Mr. Skip Hammell said the committee reviewed the bids and recommended accepting the bid from Petroquip Service, Inc. Comm. Dean moved to accept the low bid received from Petroquip Service, Inc. Comm. Davis seconded and the MOTION CARRIED.

 CONTRACTS & AGREEMENTS/MUNICIPALITIES

 Mr. Brooks Holloway said the City of Williston was preceding with their application for the Community Development Block Grant (CDBG) for the gas and sewer main extending to Monterey Oaks Subdivision and was asking for the approval of the interlocal agreement previously submitted to allow the City of Williston to place the main on county right-of-way. Mr. Gregory Beauchamp said he had reviewed the interlocal agreement and the hold harmless agreement has been added to the agreement as had been requested by the Board. Comm. Davis moved to authorize the acceptance of the interlocal agreement. Comm. Dean seconded and the MOTION CARRIED.

 COMMISSIONERS

Ms. Heather Alexander said an entry on behalf of the Board had been submitted for the Chiefland Watermelon Parade and each commissioner participating would need to meet at 9:00 a.m. on June 20, 1998.

Ms. Alexander said the liaison committee for Goethe State Forest was requesting a representative to attend the meeting scheduled for June 17, 1998. Comm. Yearty said he would attend the meeting.

 ROAD MAINTENANCE

Mr. Skip Hammell presented the following for maintenance on a one (1) time basis:

N. E. 88th lane, six (6) loads of lime rock and grading, 50' right-of-way, located in University Estates.

Comm. Dean moved to approve the maintenance request on a one (1) time basis. Comm. Davis seconded and the MOTION CARRIED.

Mr. Hammell said the following was a request to be placed on the paving list:

N. W. 70th Street, (LCR 250) in Fanning Springs Annex, 1 mile long, 27 houses with 206 vehicles per day.

Mr. Hammell said this was the last road in the Fanning Springs Annex remaining to be paved. Chairman Foley said the Road Department was proceeding with obtaining the proper deeds for right-of-way to allow paving of the road. Comm. Dean moved to place N. W. 70th Street on the paving list. Comm. Davis seconded and the MOTION CARRIED.

 EMERGENCY MANAGEMENT SERVICES

Mr. Osborn Barker said approval was needed for a modification to the EMPA Base Grant with the Department of Community Affairs (DCA), Division of Emergency Management to allow the unspent funds received last year to be accepted this year. Comm. Davis moved to approve the modification for the EMPA Base Grant funds. Comm. Dean seconded and the MOTION CARRIED.

Mr. Barker said Florida Power Corporation has agreed to fund a full time position for a radiological emergency planner. Mr. Barker said the position would be responsible for the planning and coordination of the radiological plan. Mr. Barker said the funding by Florida Power Corporation would include all benefits and would be a management position and not union level. Comm. Dean said in his opinion the position should be advertised within the set guidelines and also consider promoting from within county staff. Comm. Davis moved to advertise the position for a radiological emergency planner. Comm. Yearty seconded and the MOTION CARRIED.

 GRANTS

Mrs. Carol McQueen said the Community Development Block Grant (CDBG) application previously approved to accept the $700,000.00 for small cities/community-wide grant had been received and signed by Chairman Foley.

Mrs. McQueen said the advertisements for an engineering firm had been placed in the Gainesville Sun for fourteen (14) days in lieu of twelve (12) days in accordance with the specifications and two (2) proposals had been received. Mrs. McQueen said proposals had been received from the following:

Mittauer and Associates, Inc., Orange Park, Florida

CRA, Engineering, Inc. (Clark and Roumelis & Associates), Tallahassee, Florida.

Mrs. McQueen said three (3) options are available in the selection process:

1. Appoint a "selection committee" to rank the two (2) engineering firms. The ranking sheets would be tallied and the #1 engineering firm would negotiate the contract with the Board.

2. Appoint a "selection committee" to rank the two (2) engineering firms and the negotiating of the contract would be handled by the CDBG staff.

3. Can dismiss the two (2) proposals received and readvertise to allow additional proposals to be submitted.

Comm. Dean moved to select a committee to interview the engineering firms and the Board negotiate the contract. Comm. Davis seconded and the MOTION CARRIED. Chairman Foley asked Mrs. Carol McQueen, Mr. Douglas McKoy and Mr. Billy Cobb to be the selection committee and recommend an engineer.

 SHIP

Mrs. Carol McQueen said a Satisfaction of Mortgage had been received for the property purchased by Mildred N. Schroder through the SHIP program in 1994. Mrs. McQueen said $6,729.87 had been received and the funds may now be used to assist another SHIP applicant. Mrs. McQueen said the Satisfaction of Mortgage needed to be approved for signing. Comm. Davis moved to authorize Chairman Foley to sign the Satisfaction of Mortgage. Comm. Dean seconded and the MOTION CARRIED.

Mrs. McQueen said a Subordination Agreement had been received with a request from Mark C. Davis and Jennifer D. Davis to agree to allow them to secure a second mortgage from Chase Manhattan Mortgage Corporation and place Levy County as third mortgage holder. Comm. Dean moved to authorize the signing of the Subordination Agreement. Comm. Davis seconded and the MOTION CARRIED.

Mrs. McQueen said she had received a request from Ms. Colleen Jowers for the county to agree to approve a Subordination Agreement to allow her to consolidate her loans and credit card accounts. Mrs. McQueen said she would recommend reviewing the position taken by other counties throughout the state and to prepare a policy for the Subordination Agreements. Comm. Davis moved to delay any action on the request from Ms. Collen Jowers for the county to agree to a subordination agreement. Comm. Dean seconded and the MOTION CARRIED.

 FEDERAL AGENCIES

Mr. Ken Lipzenberger, Lower Suwannee Refuge manager presented to the Board the revenue sharing check for $30,211.00 paid in lieu of taxes for the land occupied by the Lower Suwannee Refuge.

 LEASES AND RENTALS

Mr. Greg Beauchamp said the Department of Environmental Protection (DEP) had returned a Management Agreement for approval within the Dog Island High Density Leasing Area, in the Gulf of Mexico. Mr. Beauchamp said the conditions were the same as the other Management Agreements the county has entered into with the DEP. Comm. Yearty moved to approve the Management Agreement. Comm. Davis seconded and the MOTION CARRIED.

 ORDINANCES

Comm. Davis said the ordinance pertaining to Occupational Licenses needed to be reviewed and a public hearing advertised to consider a proposed amendment to the ordinance. Comm. Davis moved to advertise for a public hearing to consider amending the current ordinance for Occupational Licenses. Comm. Yearty seconded and the MOTION CARRIED.

 HEALTH

Mr. Billy Cobb said a request had been made by the County Health Department to amend the fee schedule currently being used. Mr. Cobb said the Health Department is now having to purchase various vaccines for adults which previously were free and need to cover their expenses. Mr. Cobb said it is the policy of the Health Department to treat any patient regardless of the ability to pay for the services rendered. Comm. Dean moved to approve the request for the change in the fee schedule for the Health Department. Comm. Davis seconded and the MOTION CARRIED.

 MISCELLANEOUS

Mr. Billy Cobb said the 4-H has requested approval of an agreement to allow them to use a bus from the School Board for their summer activities. Comm. Davis moved to approve the agreement for the 4-H to use a school bus. Comm. Dean seconded and the MOTION CARRIED.

 TAX ROLL

Mr. Billy Cobb said a Certificate of Correction of Non-ad Valorem Assessment Roll had been submitted to correct the assessment on a piece of property owned by Joan Y. Campbell, Mary L. Yearty and Jeanette Ogden located at Cow Creek, Gulf Hammock, Florida. Mr. Cobb said this property is being assessed as an improved lot and there is no electricity, water or septic tank on the property and the structure is uninhabitable. Comm. Yearty said he was filing a conflict of interest as the applicant was his sister. Comm. Dean moved to approve the Certificate of Correction of Non-ad Valorem Assessment Roll. Comm. Davis seconded and the MOTION CARRIED.

 EMERGENCY MEDICAL SERVICES

Mr. Billy Cobb said authorization was needed to allow negotiations for the purchase of the used mobile home for the Cedar Key Advanced Life Support station. Mr. Cobb said the appointed committee has been inspecting mobile homes and need authorization to negotiate the cost of the mobile homes with the sellers. Comm. Yearty moved to authorize the committee to negotiate and purchase a mobile home for use at the station for under $10,000.00 contingent on approval by the Board. Comm. Davis seconded and the MOTION CARRIED.

 EMERGENCY MANAGEMENT SERVICES

Comm. Yearty said the Hudson Bridge located on Hudson Street in the Town of Inglis was damaged as a result of the severe flooding in the area. Comm. Yearty asked Mr. Osborn Barker to make application for disaster funds for the materials and labor for repairs to the bridge to reimburse the county for their expense. Comm. Yearty moved to assist the Town of Inglis in resurfacing and repairing the bridge. Comm. Davis seconded and the MOTION CARRIED.

 ROAD CLOSING

Mr. Greg Beauchamp said Ms. Cheryl C. Casella has made a request for a road closing. Mr. Beauchamp read the resolution to advertise for the public hearing to be scheduled for July 21, 1998 at 10:30 a.m. Mr. Beauchamp read the description of the roadway sought to be vacated, abandoned and closed is described as follows:

The East thirty (30) feet of the East ½ of the SW 1/4 of the NW 1/4 of the SW 1/4 of the SE 1/4: and The West thirty (30) feet of the West ½ of the SE 1/4 of the NW 1/4 of the SW 1/4 of the SE 1/4; All less the South thirty (30) feet thereof and all lying in Section 19, Township 11 South, Range 17 East. Said lands situate, lying and being in Levy County, Florida.

Comm. Davis moved to adopt the resolution and to schedule the public hearing for the proposed road closing. Comm. Dean seconded and the MOTION CARRIED.

 INSURANCE

Mr. Billy Cobb said the constitutional officers had been notified that the county was requesting bids for health insurance coverage. Mr. Cobb said one constitutional officer had said they wanted to participate in the group and he was awaiting confirmation in writing from the other officers on their decision to participate in the group coverage.

 ORDINANCE

Mrs. Renata Cannon asked if the typographical error in the Junk and Debris Ordinance needed to be amended in the ordinance. Mr. Greg Beauchamp said the typographical error would not affect the enforceability of the ordinance.

 ROAD CLOSING

Mr. Skip Hammell said Mr. Martin Proctor had requested a refund of the $100.00 application fee for a road closing which he had withdrawn. Mr. Greg Beauchamp said the county did not incur any expenses as the withdrawal of the request was made prior to any advertising. Comm. Yearty moved to refund the $100.00 fee to Mr. Martin Proctor. Comm. Davis seconded and the MOTION CARRIED.

THERE BEING NO FURTHER BUSINESS THE MEETING ADJOURNED.

Don Foley, Board Chairman

ATTEST:

Douglas M. McKoy, Clerk of Court