REGULAR MEETING

LEVY COUNTY BOARD OF COUNTY COMMISSIONERS

December 8, 1998

 The Regular Meeting of the Board of Levy County Commissioners was held on December 8, 1998 at 9:00 a.m. in the Levy County Board of County Commissioners’ meeting room, with the following Commissioners present:

Chairman Don Foley

Vice Chairman Frank Davis

Comm. Wilbur Dean

Comm. Sammy Yearty

Comm. Lily Rooks

 Also present were:

County Attorney Gregory V. Beauchamp

Clerk of Court Douglas M. McKoy

Administrative Assistant William C. Cobb

 The Chairman called the meeting to order at 9:00 a.m.. The invocation was given by Comm. Dean followed by the Pledge of Allegiance to the Flag.

EXPENDITURES

 Comm. Dean moved to approve the following expenditures presented for payment. Comm. Davis seconded and the MOTION CARRIED.

FUND                                                               AMOUNT
CHECK NUMBERS: 16796-17038(VOIDS 16801;16817 )

GENERAL FUND                                        $683,552.02

ROAD & BRIDGE FUND                              149,690.06

LOCAL HOUSING ASSISTANCE                   4,900.00

FINE & FORFEITURE FUND                           3,765.80

LANDFILL & RECYCLING                            15,009.21

LAW ENFORCEMENT TRUST FUND                 85.00

COURT FACILITIES FUND                                  61.61

FLORIDA POWER GRANT FUND                     205.02

EMERGENCY MEDICAL SERVICE              17,831.40

FIRE CONTROL FUND                                    8,183.75

DRUG TASK FORCE                                        3,519.78

INTERGOVERNMENTAL COMMUN             8,084.07

UTILITIES FUND                                              2,113.29

                                                        TOTAL $897,000.95

 MINUTES

Comm. Davis moved to approve the minutes of the regular meeting of November 17, 1998 and the special meeting of November 24, 1998. Comm. Dean seconded and the MOTION CARRIED.

 BIDS

Ms. Heather Alexander, Board Secretary opened the bids as advertised at 9:00 a.m. for a pickup vehicle for the Building and Zoning Department. Ms. Alexander read the bids as follows:

 Scoggins Chevrolet $16,846.43

 White Ford $17,888.00

Chairman Foley requested Mr. Billy Cobb, Mr. Skip Hammell and Comm. Dean to review the submitted bid proposals at the next recess and to make a recommendation on acceptance or denial.

Mr. Billy Cobb said after reviewing the bids a recommendation is being made to accept the low bid received from Scoggins Chevrolet. Comm. Davis moved to accept the low bid submitted by Scoggins Chevrolet for $16,846.43. Comm. Dean seconded and the MOTION CARRIED.

 MISCELLANEOUS

Mr. Tony Days of Williston said the Masonic Lodge has offered land to construct a park in East Williston if funding can be found. Chairman Foley requested Mrs. Carol McQueen, Mr. Tony Days and Comm. Davis to research what grant funds which may be available and what type of park could be constructed on the land.

 MUNICIPALITIES

Mr. Rocky Meeks and Mr. George Sandora said they were asking for cooperation from the county in applying for a Community Development Block Grant (CDBG) or other funding to extend the Otter Creek water system to Ellzey. Mr. Meeks said the water system is capable of handling additional users. Comm. Rooks moved to appoint a committee to study the request for extending the Otter Creek water system for Ellzey users. Comm. Dean seconded and the MOTION CARRIED. Chairman Foley appointed Comm. Rooks, Mrs. Carol McQueen, Mr. George Sandora, Mr. Rocky Meeks and Mrs. Marie Meeks to form a committee.

Mr. Barney Cannon said he was concerned if all of the residents affected were aware there would be a hook up charge and then a monthly bill for water usage.

 COMMISSIONERS

Ms. Heather Alexander, Board Secretary said the Small County Coalition is requesting the appointment of two commissioners and a staff liaison. Comm. Dean moved to reappoint Comm. Yearty and Chairman Foley to the Small County Coalition and Mr. Billy Cobb as staff liaison. Comm. Davis seconded and the MOTION CARRIED.

Mr. Billy Cobb said the legislative delegation will meet at the courthouse on December 14, 1998.

 TAX COLLECTOR

Mr. Billy Cobb said the following requests had been made for a Certificate of Correction for Non Ad Valorem Assessment Roll:

Lynn Reeves, vacant mobile home, water and electric disconnected and property is listed for sale.

Comm. Davis moved to deny the request for a Certificate of Correction of Non Ad Valorem Assessment. Comm. Dean seconded and the MOTION CARRIED.

Mark P. And Nancy J. Sullivan, condemned mobile home removed from property, 11036 NW 114th Place, Hideaway Mobile home Park, Chiefland.

Comm. Dean moved to approve the request for a Certificate of Correction of Non Ad Valorem Assessment. Comm. Davis seconded and the MOTION CARRIED.

Kenneth A. And Cathy L. Bedford, mobile home used as second dwelling on property removed December 1, 1997 from 10650 NE 54th Place, Bronson.

Comm. Davis moved to approve the request for a Certificate of Correction of Non Ad Valorem Assessment. Comm. Dean seconded and the MOTION CARRIED.

Louise R. Chandler, one unit on property, old mobile home unit on back of property with no water or electric, 4650 NE 205th Avenue, Williston.

Comm. Davis moved to approve the Certificate of Correction of Non Ad Valorem Assessment. Comm. Dean seconded and the MOTION CARRIED.

Walter C. And Merelois N. Lewis, 7150 NW 27th Place, Whitted Estates, Chiefland, one dwelling only located on property, second mobile home removed September, 1997.

Comm. Dean moved to approve the Certificate of Correction of Non Ad Valorem Assessment. Comm. Davis seconded and the MOTION CARRIED.

J. P. Hopping, hunting camp, unimproved parcel, contains a pitcher pump only.

Comm. Dean moved to approve the Certificate of Correction of Non Ad Valorem Assessment. Comm. Rooks seconded and the MOTION CARRIED.

Joan Campbell, Mary Yearty and Jeannette Odgen, 40 acres with old hunting camp, no improvements, contains a well.

Comm. Yearty said he was stating a conflict of interest as he was related to one of the parties. Comm. Davis moved to approve the request for a Certificate of Correction of Non Ad Valorem Assessment. Comm. Dean seconded and the MOTION CARRIED.

 STATE AGENCIES

Mr. Billy Cobb said the Florida Communities Trust has submitted the Conceptual Approval Agreement for the grant project to purchase Devil’s Hammock for approval. Comm. Dean moved to authorize the Chairman to sign the Conceptual Approval Agreement. Comm. Davis seconded and the MOTION CARRIED.

Mr. Greg Beauchamp, County Attorney said if the state handles the negotiations they will incur the costs for the negotiator and appraisal. Comm. Dean moved to allow the Florida Communities Trust to handle the negotiations and appraisal of the Devil’s Hammock proposed purchase. Comm. Davis seconded and the MOTION CARRIED.

 ROAD MAINTENANCE

Mr. Skip Hammell presented the following requests for maintenance on a one (1) time basis:

NE 117th Terrace between US 27 and NE 62nd Place in Oak Ridge Estates, 2 loads of lime rock, 50' right of way.

Comm. Dean moved to approve the request for maintenance on a one (1) time basis. Comm. Davis seconded and the MOTION CARRIED.

NE 112th Lane from NE 100th Terrace to NE 101 Terrace, 1070 feet long, NE 100th Terrace from NE 110th Street to NE 112th Lane, 1509 feet long, NE 101st Terrace from NE 112th Lane to NE 110th Street, 1607 feet long located in University Oaks.

Comm. Dean moved to approve the request for maintenance on a one (1) time basis. Comm. Davis seconded and the MOTION CARRIED.

SE 110th Avenue and SE 194th Street, Central Street in Tuckaho Subdivision, 5 loads of rock, grade, 50' right of way.

Comm. Yearty moved to approve the request for maintenance on a one (1) time basis. Comm. Rooks seconded and the MOTION CARRIED.

Mr. Skip Hammell said the following was a recommendation to accept into the maintenance system:

Remainder of SE 80th Street and SE 115th Avenue in Golden Paradise, 40 dedicated right of ways, 0.43 mile long, 6 houses.

Comm. Yearty moved to accept the recommendation and place into the maintenance system. Comm. Rooks seconded and the MOTION CARRIED.

 PLANNING, COUNTY

Ms. Krista Kelly, County Planner said the Planning Commission will be holding a public workshop with the area municipalities to provide a courtesy review of the Comprehensive Land Use Plan EAR based amendments.

SHERIFF

Sheriff Glass said authorization of the Federal Annual Certification report for the Forfeiture Fund needed to be approved. Comm. Davis moved to authorize the Chairman to sign the certification report. Comm. Rooks seconded and the MOTION CARRIED.

Sheriff Glass said the Chiefland Police Department has withdraw from the Local Drug Task Force and their portion of the funds in the amount of $3,519.78 should be refunded to them. Sheriff Glass said that if the Chiefland Police Department decided to rejoin the Task Force they would be required to return the full funds in accordance with the Task Force policy. Comm. Dean moved to return $3,519.78 to the Chiefland Police Department from the Local Drug Task Force fund. Comm. Davis seconded and the MOTION CARRIED.

Sheriff Glass said plans are proceeding on establishing a Crime Trac for reporting crimes or to provide information on suspects through a 1-800 telephone number with a monetary compensation. Sheriff Glass said there will be some state funding for establishing a Crime Trac from surcharges established on criminal cases through the court system. Sheriff Glass said he would be providing information as planning progresses.

 SHIP

Mrs. Carol McQueen presented the following Deferred Payment Loan Agreements:

Frank M. Baldelli and Linda S. Baldelli, Lot 9 of Wardell’s Subdivision #1, Williston, for $5,500.00.

Comm. Davis moved to approve the Deferred Payment Loan Agreement. Comm. Dean seconded and the MOTION CARRIED.

Barbara A. Mills, Lot 2, Fox Run, 1st Addition, Williston, for $4,900.00.

Comm. Davis moved to approve the Deferred Payment Loan Agreement. Comm. Dean seconded and the MOTION CARRIED.

 AGENCIES

Mrs. McQueen said the Levy County Development Authority will be interviewing for the Executive Director position and is planning for the Executive Director to be hired by the beginning of the new year.

Mrs. McQueen said an agreement with the Levy County Development Authority for the 1998-99 fiscal year and to provide the first quarter funds in equal monthly installments of $5,833.33. Mr. Greg Beauchamp said the agreement has been used for approximately three (3) years and allows for termination of the agreement by either party with thirty (30) days notice, requires distribution of funds in monthly installments with a monthly accounting and activity report. Comm. Yearty moved to adopt the agreement as prepared and used in previous years. Comm. Rooks seconded and the MOTION CARRIED.

 GRANTS

Mrs. Carol McQueen said the Community Development Block Grant (CDBG) plans for the road construction projects are proceeding and preparation for bids will begin in the new year. Mrs. McQueen said the final easements are being obtained.

 ZONING

Mr. Rob Corbitt said a request has been made to delay hearing the following petition pending the Plat Review Committee further review of the plat:

Petition No. PP-00239 - Croft Land Surveying representing Eugene O’Connor for a preliminary plat for "Deerfield Estates."

Comm. Davis moved to allow the Plat Review Committee additional time to review the petition for preliminary plat of "Deerfield Estates." Comm. Rooks seconded and the MOTION CARRIED.

 UNION

Mr. Greg Beauchamp said the union members had ratified the union contract. Mr. Beauchamp said the board is allowed to meet outside of the public meeting to discuss the details of the contract and then return to the public meeting for formal action. Chairman Foley called for a recess and the board convened for a closed executive session to discuss the union contract.

Chairman Foley reconvened the meeting and opened it to the public. Comm. Rooks moved to accept the union contract as negotiated. Comm. Davis seconded and Comm. Rooks, Comm. Davis and Comm. Foley voted to approve the contract, Comm. Yearty and Comm. Dean voted in opposition of approval of the union contract and the MOTION CARRIED.

 ORDINANCES

Mr. Greg Beauchamp said after an extensive review of the Occupation License Ordinance and discussions with Mr. Donald Richburg, Tax Collector and Comm. Davis he would recommend advertising for a public hearing to repeal the Occupational License Ordinance. Comm. Dean moved authorize advertisement for a public hearing to consider the repealing of the Occupational License Ordinance. Comm. Davis seconded and the MOTION CARRIED.

 ROADS, COUNTY

Comm. Yearty said County Road 326 from Anderson Junction to US Highway 19 is in poor condition and needs to be leveled and resurfaced. Comm. Yearty moved to have the repair work placed on the paving project list upon completion of the project on the Rocky Hammock Road. Comm. Dean seconded and the MOTION CARRIED.

 BUILDING AND GROUNDS

Comm. Yearty said the space committee has discussed with Perkins State Bank the possibility of purchasing the First Federal Savings and Loan building to extend space for overcrowding at the court house. Comm. Yearty said the asking price is $235,000.00 for both the First Federal Savings and the Baker Building with a large lot located on the highway frontage of US 27A in Bronson. Comm. Yearty said an appraisal of the buildings assessed it higher than $235,000.00. Comm. Yearty moved to instruct the county attorney to proceed with the purchase of the two (2) buildings and lot from First Federal Savings & Loan. Comm. Dean seconded and the MOTION CARRIED.

Comm. Yearty said the paving of the Emergency Medical Services station in Cedar Key is ready to be done once it is determined how a the water system is going to be handled. Mr. Beauchamp said a verbal agreement was given by Cedar Key water to allow a hook up by the station. Mr. Beauchamp said this has not yet been confirmed in writing. Comm. Davis said a one (1) inch water line is being laid in preparation of hook up to the water system now or in the future.

 COUNTY EMPLOYEES

Comm. Yearty said a review of the policy for annual leave needed to be discussed. Comm. Yearty said the policy may need to be changed to allow employees who accrue in excess of 352 hours could be paid for the time in excess of that amount. Mr. Greg Beauchamp said he would not recommend any changes in policy for annual leave while any union negotiations were pending. Comm. Dean recommended reviewing the policy and returning for further discussion at a later date.

 COUNTY AGENT

Comm. Yearty said he moved to rescind the acceptance of the bid for installing a telephone system at the Agricultural Center. Comm. Dean seconded the rescinding of the motion. Comm. Yearty said after further investigation the installation of the telephone system can be handled by the Construction Department for a major portion of the work and then final installation by the telephone company to maintain consistency for all county departments using the Essex System and the MOTION CARRIED. Mr. Billy Cobb will notify the low bidder of the decision.

 COMMISSIONERS

Mr. Billy Cobb said a Public Address system has been located within the court house and they will proceed with the installation of the system in the County Commissioners meeting room.

 ORDINANCES

Comm. Davis said he was recommending a review of the Lineal Heir Subdivision ordinance. Comm. Davis said apparent problems have developed since the adoption of the ordinance. Chairman Foley appoint Comm. Davis, Mr. Rob Corbitt, Ms. Krista Kelly and Mr. Greg Beauchamp to review the ordinance and to make a recommendation of how the conflicts can be resolved.

 ROADS, COUNTY

Comm. Dean moved to place Brenda Road (LCR 172) and Phyllis Road (LCR 1054) on the paving schedule. Comm. Yearty seconded and the MOTION CARRIED.

Comm. Dean moved to place LCR 104 from the corner of LCR 116 to LCR 316 to Olive Drive on the paving schedule. Comm. Davis seconded and the MOTION CARRIED.

Comm. Dean moved to place 1500 feet of a feeder road in Bronson Heights on the paving list. Comm. Davis seconded and the MOTION CARRIED.

THERE BEING NO FURTHER BUSINESS THE MEETING ADJOURNED.

Don Foley, Board Chairman

ATTEST:

Douglas M. McKoy, Clerk of Court