REGULAR MEETING
LEVY COUNTY BOARD OF COUNTY COMMISSIONERS
August 17, 19 99
The Regular Meeting of the Board of Levy County Commissioners was held on August 17, 1999 at 9:00 a.m. in the Levy County Board of County Commissioners’ meeting room, with the following Commissioners present:
Chairman Frank Davis
Vice Chairman Wilbur Dean
Comm. Don Foley
Comm. Sammy Yearty
Comm. Lilly Rooks
Also present were:
County Attorney - Gregory V. Beauchamp
Clerk of Court - Douglas M. McKoy
County Administrator - William C. Cobb
The Chairman called the meeting to order at 9:00 a.m.. The invocation was given by Comm. Foley followed by the Pledge of Allegiance to the Flag.
EXPENDITURES
Comm. Dean moved to approve the following expenditures presented for payment. Comm. Foley seconded and the MOTION CARRIED.
FUND AMOUNT
CHECK NUMBERS: 20810-21042 (VOIDS 20810)
GENERAL FUND $237,858.24
ROAD & BRIDGE FUND 38,134.72
LOCAL HOUSING ASSISTANCE 16,397.00
FINE & FORFEITURE FUND 25,419.95
LANDFILL/RECYCLING 23,247.33
LAW ENFORCEMENT TRUST FUND 48.00
FLORIDA POWER GRANT FUND 591.32
EMERGENCY MEDICAL SERVICE 12,659.65
LOCAL LAW ENF BLOCK GRANT 3,607.00
SPECIAL CONSTRUCTION 3,791.49
DRUG TASK FORCE 58,880.40
ADD REV BOND DEBT SERVICE 430,670.00
UTILITIES FUND 799.35
TOTAL $852,104.45
MINUTES
Comm. Dean moved to approve the minutes of the regular meeting of August 3, 1999 and the Special Public Budget Workshop of August 10, 1999. Comm. Foley seconded and the MOTION CARRIED.
LANDFILL
Mr. Fred Moody reported two (2) waste tire sites within the county that need to be cleaned up. Mr. Moody said the owners of the site located in East Williston are cooperative but need assistance in the clean up. Mr. Moody recommended waiving the tipping fees at the landfill for the disposal of the and allow the State Waste Tire grant funds to reimburse the waiving of the tipping fees. Mr. Moody said the land owners in Montbrook are being contacted concerning the clean up of their property. Comm. Dean said the grant money will cover the tipping fees and the Department of Environmental (DEP) is responsible for recovering the expenses from the landowners. Comm. Dean moved to allow for the waiving of the tipping fees at the landfill for the disposal of the waste tires from the two (2) sites and use the waste tire grant to cover the tipping fees. Comm. Rooks seconded and the MOTION CARRIED.
AUDITS
Ms. Martha Garcia-Baker of Davis, Monk & Company presented the audit for the 1997-1998 fiscal year. Ms. Garcia-Baker said the opinion statement in the audit was clean and unqualified which is the highest level that can be given. Ms. Garcia-Baker said expenditures are being controlled and a few recommendations were made. Ms. Garcia-Baker asked for questions concerning the audit and received no response.
ROADS, COUNTY
Mr. Otis Green said he has contacted residents along LCR 511 and they are in agreement to donate right of way to have the road paved. Mr. Green said he was concerned about the number of unpaved roads in the East Williston area. Chairman Davis informed Mr. Green the Road Department has been unable to establish a center line and will have to hire a surveyor to determine where the center line is located with the consensus of the board. Chairman Davis said once the survey is complete the Road Department will be able to determine the amount of right of way which will have to be deeded to the county.
MISCELLANEOUS
Mr. Green said he has concerns on the quality of law enforcement in his neighborhood located in East Williston. Mr. Green said there is a problem with speeding through the school zone and the length of response time when a call for assistance is made. Chairman Davis said his concerns would be directed to the appropriate departments.
STATE AGENCIES
Corporal Virgil Sandlin of the Florida Highway Patrol said they were requesting the purchase of five (5) Stalker Radar units. Corporal Sandlin said the current units are approximately four (4) years old. Corporal Sandlin said based on the current cost of traffic citations the cost of the radar units would be collected within 90 days in Fines and Forfeitures. Corporal Sandlin said purchasing five (5) units will provide a discount of $200.00 per unit for a total cost of $16,550.00. Corporal Sandlin said an additional trooper will be added to the area in October. Corporal Sandlin said the units currently in the patrol cars would be turned over to the sheriff’s office and they would retain one (1) unit as a back up. Comm. Yearty moved to purchase the five (5) Stalker Radar units. Comm. Dean seconded and the MOTION CARRIED. Corporal Sandlin said the state will continue to absorb the cost of repairs to the radar units.
AIRPORTS
Comm. Rooks said Mr. Walt McJordan had made a request to use a portion of airport property in Cedar Key. Comm. Rooks moved to make no additional changes to the airport property in Cedar Key at the present time. Comm. Yearty seconded and the MOTION CARRIED.
EMERGENCY MANAGEMENT SERVICES
Mr. Billy Cobb presented for approval a contract with Florida Power Corporation for $73,616.00 for funding a position with Emergency Management Services. Comm. Dean moved to approve the contract. Comm. Rooks seconded and the MOTION CARRIED.
EQUIPMENT
Mrs. Jacqueline Martin said the Health Department has requested four (4) additional personal computers be transferred to them for the nurses located in the schools. Mrs. Martin said the computers are listed on our inventory as #4200, #3773, #3774 and #3995. Comm. Dean moved to transfer the personal computers to the health department for the school nurses. Comm. Foley seconded and the MOTION CARRIED.
BUDGET
Mrs. Martin said an expenditure of the law enforcement block grant in the amount of $3,607.00 for matching funds needs to be approved. Comm. Rooks moved to authorize the expenditure of the block grant matching funds. Comm. Dean seconded and the MOTION CARRIED.
APPOINTMENTS
Mrs. Martin said the Central Florida Community Action Agency, Inc. has requested reaffirmation for Mr. Fred Moody as a Public Sector Representative or the appointment of another public official or alternate. Comm. Dean moved to reaffirm Mr. Fred Moody to the Central Florida Community Action Agency, Inc. Board. Comm. Rooks seconded and the MOTION CARRIED.
GRANTS
Mrs. Martin presented the following grant agreements for approval:
Small County Solid Waste Grant $50,000.00
Solid Waste Recycling/Education Grant 75,298.00
Waste Tire Grant Agreement 14,224.00
Litter Control/Prevention Grant 11,964.00
Comm. Dean moved to authorize the chairman to sign the grant agreements. Comm. Rooks seconded and the MOTION CARRIED.
FIRE DISTRICTS
Mr. Bill Beddow said the Fire Advisory Board has discussed purchasing an air compressor to fill the systems quickly at the scene of a fire. Mr. Beddow said the system would cost approximately $38,000.00. Chairman Davis said the Fire Advisory Board needs to direct a letter requesting the purchase with complete specifications to allow invitations to bid.
Chairman Davis said Morriston/Montbrook has not signed the amended interlocal agreement for providing audits of the funds and no further funds will be released until the signed agreement is received.
DEVELOPMENT DEPARTMENT
Mr. Rob Corbitt presented a proposed procedure for Road Closings to be reviewed.
BUDGET
Comm. Dean moved to transfer the contingency funds from landfill to the regular budget to meet equipment costs. Comm. Rooks seconded and the MOTION CARRIED.
Mr. Jimmy Jones said a budget amendment in the amount of $36,500.00 for the Maintenance Department is needed to complete the fiscal year from the General Reserve. Comm. Yearty moved to approve the transfer of $36,500.00 from the General Reserve to the Maintenance budget. Comm. Rooks seconded and the MOTION CARRIED.
ROAD MAINTENANCE
Mr. Kelly Jerrels presented the following request for maintenance on a one (1) time basis:
NW 76th Terrace between US 19 and Old Fannin Springs Road, Circle K Ranchettes with 50 foot dedicated right of way; using five (5) loads of rock and grade.
Comm. Rooks moved to approve the request for maintenance on a one (1) time basis. Comm. Dean seconded and the MOTION CARRIED.
ROAD AND BRIDGE DEPARTMENT
Mr. Jerrels said they had inspected the county road Comm. Sue Suggs of Gilchrist County had asked for cooperation to repave. Mr. Jerrels said the road is entirely within Gilchrist county.
Mr. Jerrels requested authorization to purchase a motor grader for the Road Department and to trade in the old grader. Mr. Jerrels presented the following quotes:
Ring Power - 1997 Used Caterpillar 120H Motor Grader, 30 day warranty with Extended Power Train until 2/23/01 Ring Power Oil Sampling Required
Cost $92,500.00
Trade In 5,800.00
Total $86,700.00
New Caterpillar 120H Motor Grader, New six (6) month Caterpillar Warranty; three (3) year 5,000 Hour Extended Power Train Warranty, Ring Power Oil Sampling Required.
Total $151,000.00
New John Deere 672C Grader $141,950.00
New John Deere 670C Grader $127,000.00
New John Deere 670C "Rental Fleet Machine $97,000.00
*Highland Tractor Company will allow $10,000.00 trade in toward the purchase of a new or used grader.
Comm. Dean moved to approve the purchase of the 1997 Used Caterpillar from Ring Power for $86,700.00. Comm. Foley seconded. Comm. Foley said the John Deere 670C "Rental Fleet Machine" had been inspected and appeared to have been abused. Mr. Jerrels said Ring Power was including new tires on the caterpillar and the MOTION CARRIED.
STATE AGENCIES
Mr. Robert Ayers, Regional Planning Administrator presented the five (5) year work plan by the Department of Transportation (DOT) as follows:
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Mr. Ayers said priority projects need to be submitted to DOT prior to October 1, 1999 to be included in long range planning. Comm. Yearty moved to appoint Comm. Foley and Mr. Justin Watson as a committee to prepare a recommendation for submission to DOT prior to October 1, 1999. Comm. Rooks seconded. Mr. Ayers said the recommendation needs to include any projects requested by municipalities. Mr. Ayers said for enhancement projects applications must be submitted for each request and the MOTION CARRIED.
Mr. Ayers distributed for review the 2020 Florida Transportation Plan providing the summary of the DOT’s strategic plan for 1999 - 2006.
Chairman Davis said he had contacted DOT concerning the intersection of SR121 and CR502 based on the information provided to him by DOT employees involved with the widening of US27 Alt. Chairman Davis requested Mr. Ayers to review the request and see if he could provide any assistance.
Mr. Ayers said the NatureCoast Greenway is scheduled to be completed in two (2) years due to a lack of funding to complete the project in one (1) year.
Williston Chief of Police, Daniel M. Davis said consideration needs to be given to walkable communities and safety for pedestrians as roads are constructed.
ROADS, COUNTY
Mr. Rick Hooper said there is a severe problem with people dumping solid waste on SE 200th Avenue. Mr. Hooper said there is household garbage, construction debris as well as other materials people do not try to dispose of at the landfill. Chairman Davis instructed Mr. Hooper to contact Mr. Fred Moody and provide him with the location of the dumping. Comm. Dean said the cost was prohibitive to attempt to place disposal collection sites throughout the county or to make mandatory pick up.
SHERIFF
Mr. Bobby McCallum said the following budget amendments were needed to comply with auditing procedures:
Radio Equipment - Increase $26,160.00
Aviation Cont Svc - Increase 295.00
Aviation Insurance - Increase 3,028.00
Aviation Maintenance - Increase 25,130.55
Aviation Fuel - Increase 3,321.45
Retirement - Decrease 18,000.00
Radio Equipment - Increase 18,000.00
Vehicle Insurance - Decrease 20,000.00
Vehicles - Increase 20,000.00
Comm. Dean moved to approve the budget amendments as requested. Comm. Rooks seconded and the MOTION CARRIED.
ROAD CLOSINGS
Mr. Greg Beauchamp said the following request for road closings have been received:
The north thirty feet (30') of that certain fifty feet (50') road lying south and adjacent to Lot 1, Block "C", Steeplechase Farms as per Plat in Plat Book 8, Page 37, Public Records of Levy County, Florida.
Said lands situate, lying and being in Levy County, Florida.
and,
All that portion of NE 113th Terrace (formerly Dakota Drive) and all that portion of NE 115th Court (formerly Ducknell Drive) from their southern end running north to the point of intersection with NE 107th Place, all lying and being in University Oaks Subdivision, as per plat in public records of Levy County, Florida.
Said lands situate, lying and being in Levy County, Florida.
Mr. Beauchamp said the public hearings will be advertised to be heard on September 21, 1999 at 10:30 a.m. Comm. Rooks moved to approve the resolutions for the road closings. Comm. Dean seconded and the MOTION CARRIED.
COUNTY EMPLOYEES
Mr. Beauchamp said the landfill had changed their operations and were revised the number of employees needed and reduced the number of spotters. Mr. Beauchamp said, employee Mr. Willie George had filed a complaint on his position being eliminated and a review of the complaint advised the position could not be eliminated. Mr. Beauchamp said he recommended that Mr. George be reinstated and to reimburse him for his lost benefits and back pay. Comm. Dean moved to reinstate Mr. Willie George and reimburse him his lost benefits and back pay. Comm. Rooks seconded and the MOTION CARRIED.
JUDICIAL
Mr. Beauchamp said Mr. Thomas Munkittrick has requested to be approved as a conflict attorney. Comm. Dean moved to approve Mr. Munkittrick to the conflict attorney list. Comm. Rooks seconded and the MOTION CARRIED.
Comm. Yearty said the costs are rising for conflict attorneys and requested a review to determine if costs could be controlled better by utilizing contracts with attorneys for some cases
ROADS, COUNTY
Mr. Beauchamp said an agreement has been prepared for approval for paving the portion of NE 20th Street which Mr. Spates has agreed to pay the costs. Mr. Beauchamp said the agreement would indicate the amount Mr. Spates would pay and a time period for the work to be done. Chairman Davis said Mr. Spates had agreed to pay $20,000.00 and the estimate for the work is slightly over that amount by approximately $800.00. Comm. Dean moved to approve the agreement for $20,000.00 payable by Mr. Spates and the excess to be paid by the county. Comm. Foley seconded and the MOTION CARRIED.
SUITS
Mr. Beauchamp said litigation has been filed for a class action suit concerning the repayment of the special assessment.
Mr. Beauchamp said the litigation on the county approval of the gun range is proceeding.
MSTUs
Chairman Davis requested Mr. Beauchamp to prepare the necessary process for listing all of the MSTUs and setting up a uniform billing procedure within the proper time requirements.
ORDINANCES
Comm. Yearty said the emergency moratorium on "mud boggins" was for six (6) months and the Rules and Regulations need to be prepared. Chairman Davis appointed Ms. Krista Kelly and Mr. Rob Corbitt to a committee to prepare a recommendation.
ROADS, COUNTY
Comm. Yearty said LCR 529 in the Montbrook area needs to be placed on the paving priority list as it meets the traffic and density counts. Comm. Yearty moved to place LCR 529 on the paving list. Comm. Rooks seconded and the MOTION CARRIED.
SALARY AND WAGES
Comm. Dean said he recommended increasing Ms. Paula Lane’s salary and appointing her as Director of the Emergency Management Services where she has been acting as interim director. Comm. Dean moved to increase Ms. Lane’s salary to $25,000.00 annually and be named as Director of Emergency Management Services. Comm. Rooks seconded and the MOTION CARRIED.
Comm. Yearty said Departments need to submit their requests for placing employees into their correct classifications with the new fiscal year budgets.
THERE BEING NO FURTHER BUSINESS THE MEETING ADJOURNED.
Frank Davis, Board Chairman
ATTEST:
Douglas M. McKoy, Clerk of Court