Levy Minutes 11/02/1999

REGULAR MEETING

LEVY COUNTY BOARD OF COUNTY COMMISSIONERS

November 2, 19 99

The Regular Meeting of the Board of Levy County Commissioners was held on November 2, 1999 at 9:00 a.m. in the Levy County Board of County Commissioners’ meeting room, with the following Commissioners present:

Chairman Frank Davis

Vice Chairman Wilbur Dean

Comm. Don Foley

Comm. Sammy Yearty

Comm. Lilly Rooks

Also present were:

County Attorney - Gregory V. Beauchamp

Clerk of Court - Douglas M. McKoy

County Administrator - William C. Cobb

The Chairman called the meeting to order at 9:00 a.m.. The invocation was given by Sheriff Glass followed by the Pledge of Allegiance to the Flag.

EXPENDITURES

Comm. Rooks moved to approve the following expenditures presented for payment. Comm. Foley seconded and the MOTION CARRIED.

FUND AMOUNT
CHECK NUMBERS: 21948-22189

GENERAL FUND $563,880.68

ROAD & BRIDGE FUND 102,761.06

LIBRARY 601.50

MEDIATION 700.00

FINE & FORFEITURE FUND 1,183.34

LANDFILL & RECYCLING 8,980.84

SPECIAL LAW 890.47

LOCAL LAW & COURT FACILITY 56.48

FLORIDA POWER GRANT FUND 115.32

EMERGENCY MEDICAL SERVICE 7,220.43

SPECIAL CONSTRUCTION 10,673.42

FIRE CONTROL 9,288.50

EMS GRANT 10,962.10

CDBG GRANT 23,448.00

DRUG TASK FORCE 2,550.99

COMMUNICATIONS 2,241.30

UTILITIES FUND 1,387.01

TOTAL $746,941.44

MINUTES

Comm. Dean moved to approve the minutes of the regular meeting of October 19, 1999. Comm. Foley seconded and the MOTION CARRIED.

COUNTY AGENT

Mr. Albert Fuller requested permission to advertise for an Invitation to Bid for a van to replace the 1988 Chevrolet van. Mr. Fuller said the purchase of a van was included in the budget. Comm. Yearty moved to approve the Invitation of Bid for a van at the Extension Office. Comm. Rooks seconded and the MOTION CARRIED. Mr. Fuller said the old van has no value for a trade-in and will be placed on the auction list.

LIBRARY

Comm. Yearty said a proposal to purchase five (5) EP 1085 copiers with a cabinet for each branch library and one (1) EP 3000 copier, cabinet, sorter unit and document feeder for the Library Director’s office for the state bid price of $12,719.00. Comm. Yearty said the copier’s were within the amount of $15,000.00 budgeted for this purchase. Comm. Yearty moved to authorize the purchase of the copiers for the libraries. Comm. Dean seconded and the MOTION CARRIED.

Ms. Claudia Pirone, Interim Library Director reported the cabling has been installed in the libraries. Ms. Pirone said local newspapers are providing complimentary copies to each of the library branches and an agreement is being made with Central Florida Community College (CFCC) for the Luther Callaway Library in Chiefland to be designated as a depository and in exchange they will provide computer training for all of the library staff. Ms. Pirone added six (6) computer cataloging programs are being reviewed to determine what program to purchase.

Comm. Yearty said the committee will be interviewing the applicants for the Library Director position on November 16, 1999.

Mr. Terry Witt said he would confirm if the Chiefland Citizen would be providing complimentary copies to the branch libraries.

ROAD AND BRIDGE DEPARTMENT

Comm. Foley said the copier at the Road Department is not performing adequately for the work load and he has requested Mr. Justin Watson to obtain information for the purchase of a new copier. Comm. Foley said the information will be provided once it is received.

COMMUNICATIONS

Mr. Billy Cobb said Sprint Communications is performing soil samples at the tower site in Bronson and expect construction to begin in approximately thirty (30) days.

LANDFILL

Mr. Wayne Hardee said the City of Cedar Key has requested a Household Hazardous Waste amnesty day with the county assuming the cost of disposal. Mr. Hardee said the cost would be the same if it was a county wide amnesty day and he recommended approving the agreement. Comm. Dean said he approved of the concept and this may get more local support for amnesty days. Comm. Rooks moved to approve the agreement for Household Hazardous Waste Clean Up in Cedar Key on the condition the city make the arrangements with Safety Kleen for disposal pickup and it is a one time basis. Comm. Foley seconded and the MOTION CARRIED.

ROAD MAINTENANCE

Mr. Kelly Jerrels presented the following request for maintenance on a one (1) time basis:

NE 54th Lane and NE 121st Terrace and NE 51st Lane located in Florian Heights with ten (10) loads of rock and grade on NE 4th Lane; fifteen (15) loads of rock and grade on NE 121st Terrace; fifteen (15) loads rock and grade on NE 51st Lane with dedicated right of ways.

Comm. Dean moved to approve the maintenance on a one (1) time basis. Comm. Foley seconded and the MOTION CARRIED.

NE 69th Place and NE 99th Court located in Bronson Heights; five (5) loads rock NE 69th Place, five (5) loads of overburden and grade NE 99th Court with dedicated right of ways.

Comm. Dean moved to approve the maintenance on a one (1) time basis. Comm. Rooks seconded and the MOTION CARRIED.

Debra and Sap Street located in Cason Inglis Acres, Unit 9, grading with dedicated right of ways.

Comm. Yearty moved to approve the maintenance on a one (1) time basis. Comm. Rooks seconded and the MOTION CARRIED.

University Estates at corner of NE 100th Avenue and NE 77th Place; three (3) loads rock and grade with dedicated right of way.

Comm. Dean moved to approve the maintenance on a one (1) time basis. Comm. Foley seconded and the MOTION CARRIED.

NE 120th Avenue and NE 18th Street in Williston Highlands, Unit 14; one (1) load of rock and grade NE 120th Avenue; sixteen (16) loads rock and grade NE 18th Street with dedicated right of ways.

Comm. Foley moved to approve the maintenance on a one (1) time basis. Comm. Rooks seconded and the MOTION CARRIED.

NE 62nd Street from NE 115th Avenue to NE 117th Terrace, Oak Ridge Estates; eight (8) loads of rock and grade.

Comm. Dean moved to approve the maintenance on a one (1) time basis. Comm. Rooks seconded and the MOTION CARRIED.

ROAD AND BRIDGE DEPARTMENT

Mr. Jerrels requested authorization to advertise for bids to purchase two (2) motor graders. Mr. Jerrels said they have been unable to locate any used graders and is requesting authorization to extend invitations to bid for the graders and to trade in the old grader and a D-4 bulldozer. Comm. Foley moved to authorize for an Invitation to Bid for two (2) graders. Comm. Rooks seconded. Comm. Yearty said Mr. Ralph McLeod with Highland Tractor Company would be making a presentation on the options of a buy back program instead of a direct purchase and the MOTION CARRIED.

SHERIFF

Sheriff Glass presented for approval a Project Generated Income Agreement with the Department of Community Affairs (DCA) for expenditures of funds. Comm. Rooks moved to approve the agreement and authorize the Chairman to sign the agreement. Comm. Dean seconded and the MOTION CARRIED.

Sheriff Glass presented the Certificate of Acceptance of Subgrant Award for the Levy/Gilchrist Multi-Jurisdictional Task Force VIII for the Edward M. Byrnes memorial grant. Comm. Rooks moved to approve the Certificate of Acceptance. Comm. Yearty seconded and the MOTION CARRIED.

Sheriff Glass said his office will be assuming additional responsibilities of financial management for the grant agreements and will be administering the federal forfeiture funds to eliminate confusion with accounting being handled through two (2) different offices.

Sheriff Glass said a discussion at the Chief’s meeting recently concerned radio systems and the need for the establishment of an intergovernmental communications committee to explore funding which may be available for the various municipal departments. Comm. Foley said he would be a participant on the committee.

EQUIPMENT

Mr. Ralph McLeod of Highland Tractor Company said there is an option of a buy back plan available when purchasing heavy equipment. Mr. McLeod said the maintenance agreement would set a number of years or hours for when the equipment would be bought back such as five (5) years or 7500 hours. Mr. McLeod said there are conditions to the agreement for buy back as an example, requiring the equipment be in reasonable condition or no structural damages and a scheduled maintenance plan, but a buy back plan could mean substantial savings and would allow the continued operation of newer equipment. Comm. Yearty recommended the invitation to bids for the two (2) graders be sent out for purchasing the equipment and for a lease/buy back agreement.

ZONING

Mr. Rob Corbitt presented the following preliminary plat for approval:

Petition No. PP-00245 -- Pardue Land Surveying representing W. S. Yearty, petitioning the Board for a preliminary Plat of "Turkey Trot," a subdivision located in the S ½ of the SE 1/4 of the SW 1/4 and a portion of the S ½ of Section 32, Township 14S, Range 16E, in Levy County. Said parcel contains 64.18 acres more or less and is located within an Agriculture/Rural Residential "A/RR" zone.

Mr. Corbitt said the plat review committee agreed to adopt the ten (10) feet elevation for the 100 year flood plain based on data from South West Florida Water Management District and FIRM maps. Mr. Corbitt said no opposition has been presented to the plat. Comm. Yearty said he would file a Conflict of Interest form. Chairman Davis called for opposition and none was presented. Comm. Rooks moved to approve the preliminary plat for "Turkey Trot." Comm. Foley seconded and the MOTION CARRIED with Comm. Yearty abstaining.

Mr. Corbitt said he would draft a procedure for simple plats to streamlining the review procedure.

TAX ROLL

Mr. Greg Beauchamp presented the List of Lands Available for Taxes from the Tax Deed Sale of October 18, 1999 as submitted by Mrs. Patty L. Galyean, Deputy Clerk for attachment to the official minutes.

CONTRACTS AND AGREEMENTS

Mr. Beauchamp presented the annual agreement with the Levy County Development Authority for consideration. Mr. Beauchamp said there have been some changes made to the contract but it is in order. Comm. Dean moved to approve the agreement with Levy County Development Authority. Comm. Rooks seconded and the MOTION CARRIED.

AGENCIES

Comm. Yearty said Crime Stoppers of Levy County, Florida, Inc. has requested permission for their bumper stickers providing the toll free number for providing tips on crimes committed be placed on county vehicles. Comm. Yearty moved to allow the department heads to put the bumper sticker for Crime Stoppers on county vehicles. Comm. Rooks seconded and the MOTION CARRIED.

CONTRACTS AND AGREEMENTS

Comm. Rooks presented a quote and contract with Municipal Code Corporation (MCC) to perform the service of Codification of the Ordinances. Comm. Rooks said the basic cost of $9,500.00 provides an estimated 325 pages in the codification, provide a legal review, conference and 25 copies of the codification of the ordinances. Comm. Rooks said the inclusion of internet access is an additional $250.00. Comm. Rooks moved to approve the contract with MCC and include internet access with the basic codification for $9,750.00. Comm. Yearty seconded and the MOTION CARRIED.

SALARY AND WAGES

Comm. Dean presented the following requests for increase in salaries for employees:

Leatha D. Keene - Emergency Management - reclassify as an Emergency Management Technician at $7.93 per hour.