REGULAR MEETING
LEVY COUNTY BOARD OF COUNTY COMMISSIONERS
AUGUST 16, 2016
The Regular Meeting of the Board of Levy County Commissioners was held on August 16, 2016 at 9:00 A.M. in the Levy County Board of County Commissioners meeting room with the following Commissioners present:
Chairman John Meeks
Comm. Rock Meeks
Comm. Danny Stevens
Comm. Lilly Rooks
Comm. Mike Joyner
Also present were:
County Attorney – Anne Bast Brown
County Coordinator – Fred Moody
Chairman John Meeks called the Meeting to order at 9:00 A.M. Comm. Joyner gave the invocation, followed by the Pledge of Allegiance.
EXPENDITURES
Comm. Rock Meeks made a motion to approve the following expenditures presented for payment. Second was made by Comm. Stevens and the MOTION CARRIES.
| CHECK NUMBER | 124635-124795 |
| FUND | AMOUNT |
| GENERAL REVENUE | 500,380.12 |
| ROAD | 50,827.90 |
| PAL LIBRARY | 27,056.27 |
| MOSQUITO CONTROL | 246.07 |
| TRANSPORTATION | 85,449.36 |
| COURT FACILITIES | 15.00 |
| EMS | 56,480.16 |
| FIRE | 27,762.22 |
| TOURIST DEVELOPMENT | 3,407.18 |
| UTILITIES | 7,560.18 |
| ADD COURT COSTS | 669.50 |
| DEBT SERVICE | 538,623.75 |
| CAPITAL PROJECTS | 277.42 |
| LANDFILL | 16,277.00 |
| TOTAL | $ 1,315,032.13 |
MINUTES
The minutes for the Regular Board meeting held on July 5, 2016 were presented for Board approval.
Comm. Rock Meeks made a motion to approve the minutes for the Regular Board meeting held on July 5, 2016 as presented. Second was made by Comm. Joyner and the MOTION CARRIES.
LEVY COUNTY BOARD OF COUNTY COMMISSIONERS
The Commissioners presented retiring Paramedics James Foran and Steve Severance with Certificates of Appreciation for their years of service with the Department of Public Safety.
NORTH CENTRAL FLORIDA REGIONAL PLANNING COUNCIL
Scott Koons, Executive Director
Request approval to adopt a Resolution to amend the Interlocal Agreement creating the North Central Florida Regional Planning Council to become a member local government of the Council and appoint a County Commissioner to be the County’s Representative to the Council.
Mr. Koons spoke to the Board stating the Florida Legislature had dissolved the Withlacoochee Regional Planning Council and assigned Levy County to the North Central Florida Regional Planning Council. By adopting Resolution 2016-043, Levy County will become a member local government of the Council.
Questions were asked by Renate Cannon, Toni Collins and Ron Grant.
Comm. Stevens made a motion to approve Resolution 2016-043 as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
Comm. Stevens made a motion to re-appoint Comm. John Meeks as the County’s Representative to the Council as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
NATURE COAST BUSINESS DEVELOPMENT COUNCIL
David Peiklik
- Request approval of Resolution 2016-048 repealing Resolutions 2006-51 and 2006-52, granting power and responsibilities to the Enterprise Zone Development Agency. Accepting by the county of remaining funds for the agency.
Mr. Pieklik requested Board approval of Resolution 2016-048 repealing Resolutions 2006-51 and 2006-52 which granted power and responsibilities to the Enterprise Zone Development Agency. With the Board’s approval, the County will accept remaining funds for the agency. Skipper Henderson also spoke.
Comm. Rock Meeks made a motion to approve Resolution 2016-048 as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
Comm. Joyner made a motion to accept the remaining funds for the EZDA. Second was made by Comm. Rooks and the MOTION CARRIES.
- Presentation of NCBDC progress report on activities and project status.
Mr. Pieklik gave a brief recap of significant accomplishments and activities to the Board of the Nature Coast Business Development Council for June-August, 2016.
DEWBERRY-PREBLE-RISH
Rob Davis, PE
Request approval of Task Order for Phase II of University Oaks (SR 24) and Assignment Letter transitioning Dewberry/Preble-Rish into the existing engineering services position.
Atty. Brown spoke on behalf of Dewberry-Preble-Rish stating a Task Order for Phase II of University Oaks had been previously approved, but to remain within the requirements of the contract, an Assignment Letter transitioning Dewberry/Preble-Rish into the existing engineering services position requires Board approval. The Task Order to complete the engineering is under the new company name, (formerly Preble-Rish) so with approval of the Assignment Letter the paperwork and current contracts will be consistent.
Comm. Rooks made a motion to approve the Assignment Letter as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
DEPARTMENT REPORTS
COUNTY COORDINATOR
Fred Moody
- Request approval of amendment to agreement between Levy County and Carr, Riggs & Ingram, LLC to extend for an additional (3) three years of audit services.
Mr. Moody requested Board approval of the Amendment to the Agreement with Carr, Riggs & Ingram, LLC to extend for an additional (3) three years of audit services. The amounts charged are as follows:
2016 2017 2018
$119,000 $122,000 $125,000
Comm. Joyner made a motion to approve the Amendment to the Agreement with Carr, Riggs & Ingram, LLC as presented. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
- Presenting Recapitulation for Board signatures on behalf of Linda Fugate, Tax Collector.
Mr. Moody presented the Recapitulation Report from Linda Fugate, Tax Collector for Board approval and signatures.
Comm. Joyner made a motion to approve the Recapitulation Report with signatures as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
ASSISTANT TO THE COUNTY COORDINATOR
Wilbur Dean
Request approval of Resolution 2016-069 supporting the designation of the Suwannee River in Levy County, Florida as a National Water Trail.
Mr. Dean requested Board approval of Resolution 2016-069 supporting the designation of the Suwannee River in Levy County, Florida as a National Water Trail. A letter of Support and Consent for Public Access to the Office of Greenways & Trails in Tallahassee was also presented for signature by the Chairman if approved.
Comm. Rock Meeks made a motion to approve Resolution 2016-069 as requested. Second was made by Comm. Rooks. Discussion followed.
Toni Collins stated she had concerns about supporting the Suwannee River being designated as a National Water Trail by the State. Concerns were also spoken by Renate Cannon.
After discussion, Comm. Rock Meeks rescinded his motion and Comm. Rooks rescinded her Second.
The Commissioners agreed to seek further information as to what the designation of the Suwannee River as a National Water Trail includes and if there could be any negative impacts to the County as a result. This item will be placed on the next regular meeting agenda.
LIBRARY
Lisa Brasher, Director
Request approval and signature of State Aid to Libraries Grant.
Ms. Brasher requested Board approval and signature of the Chairman for the State Aid to Libraries Grant application. The estimated amount to be awarded to Levy County is $109,000.
Comm. Rock Meeks made a motion to approve the State Aid to Libraries Grant application with the Chairman’s signature as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
PARKS AND RECRATION
Matt Weldon, Director
Request approval to award bid of Devil’s Hammock Management Area-Hunter’s Check Station Operation to Dubois Resources, LLC.
Mr. Weldon requested Board approval to award the bid for Devil’s Hammock Management Area-Hunter’s Check Station Operation to Dubois Resources, LLC as they were the only bidder to respond. Mr. Weldon stated their proposed bid amount was $21,450.00.
Comm. Joyner made a motion to award the bid for Devil’s Hammock Management Area-Hunter’s Check Station Operation to Dubois Resources, LLC as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
DEPARTMENT OF PUBLIC SAFETY
Alesha Rinaudo, Assistant to Public Safety Director
Request approval from the Board and the Chairman’s signature on Amendment 3 between Levy County and the Town of Inglis.
Mrs. Renaudo requested Board approval and Chairman’s signature on Amendment 3 between Levy County and the Town of Inglis. The Amendment will provide for additional coverage area, in addition to Fire Districts #1 and #1 for the Town’s obligations; additional coverage area is District #3.
Comm. Rooks made a motion to approve Amendment 3 between Levy County and the Town of Inglis with the Chairman’s signature as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
ROAD DEPARTMENT
Alice LaLonde, Administrative Office Manager
- Request approval of Resolution 2016-042 to rename NE 140th Avenue, (aka Olive Drive) to U-Pick Lane.
Mrs. LaLonde requested Board approval of Resolution 2016-042 renaming NE 140th Avenue, (aka Olive Drive) to U-Pick Lane.
Comm. Rock Meeks made a motion to approve Resolution 2016-042 as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
- Request permission to accept vendors from the yearly bid request for operating supplies for Levy County Road Department.
Mrs. LaLonde requested Board approval to accept the bidders listed below as vendors for the yearly bid request to purchase operating supplies for the Road Department:
Material Vendor
Asphalt and Colmix Central Materials
Emulsion Prive (tar) No Bid
Motor Oil Jack Becker Distributor
Porta Potty Jones Plumbing
Safety Items Safety Zone
Sign Materials Lighte, Osburn, Universal
Sod Scherer Quality Farms
Striping Jenkins Painting
Comm. Rock Meeks made a motion to approve the above listed vendors to purchase yearly operating supplies for the Road Department. Second was made by Comm. Rooks.
Comm. Stevens recommended using both Central Materials and Whitehurst Construction for Asphalt and Colmix, according to the location of the project requiring these materials.
Comm. Rock Meeks amended his motion to include the two (2) vendors: Central Materials and Whitehurst Construction for purchase of Asphalt and Colmix. Second was amended by Comm. Rooks and the MOTION CARRIES.
- Request approval of Resolution 2016-049 authorizing the execution of an amendment to the Traffic Signal Maintenance and Compensation Agreement with the FDOT for maintenance and continuous operation of traffic signals and devices in Levy County, FL and providing for execution of annual exhibits.
Mrs. LaLonde requested Board approval of Resolution 2016-049 authorizing the execution of an Amendment to the Traffic Signal Maintenance and Compensation Agreement with FDOT for maintenance and continuous operation of traffic signals and devices in Levy County.
Comm. Rock Meeks made a motion to approve Resolution 2016-049 as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
NON-AGENDA ITEM/ROAD DEPARTMENT
Comm. Rooks made a motion to hear a non-agenda item as requested by Mrs. LaLonde. Second was made by Comm. Stevens and the MOTION CARRIES.
Mrs. LaLonde stated she had received an e-mail indicating Impact Fee money could be used to widen and re-surface Shell Mound Road. Mrs. LaLonde requested Board approval of the lowest bid received from Whitehurst Construction to re-surface the road without the bridge and culvert extensions. The bid does include the guard rails at the bridge. The bid amount is $1,391,234.50 and $551,750.00 of Impact Fee funds will be used.
Comm. Rooks made a motion to accept the bid from Whitehurst Construction for the re-surfacing of Shell Mound Road using Impact Fee funds as requested and to authorize the Chairman to sign the standard Agreement for this. Second was made by Comm. Joyner and the MOTION CARRIES.
PUBLIC COMMENT
Scott Lippman announced the dedication for the new Williston Middle-High School will be this Friday at the Football field.
Steve Atwater spoke to the Board and the audience of some of the resources available at his office, one of which is from the Division of Unclaimed Property where individuals can check their website for any unclaimed money due to them at fltreasurehunt.org.
COMMISSIONERS’ REPORTS
Comm. Joyner stated there is a “Bull Bash” at Carter’s Store this Saturday night in Chiefland.
Comm. Rooks discussed a letter from the City of Cedar Key requesting use of BOCC owned land, located on Dock Street in Cedar Key when construction begins on the bridge.
Atty. Brown suggested an Agreement be done with the City of Cedar Key for approval by the Board. The Commissioners agreed this could be approved at a meeting once prepared.
Comm. Joyner then made a motion agreeing with the “concept” of the City of Cedar Key utilizing the county owned land located on Dock Street as requested for the duration of construction of the bridge. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
Comm. Stevens shared a letter from the City of Williston thanking the Board for waiver of tipping fees.
Comm. John Meeks requested to appoint Karen Smith, a local Real Estate agent to Seat 1 of the Planning Commission in place of Vaughn Lee.
Comm. Rock Meeks made a motion to appoint Karen Smith to Seat 1 of the Planning Commission in place of Vaughn Lee as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
Comm. John Meeks recognized and made a presentation to Susan Haines for her involvement with the “Military Order of the Cooties”, and her position as President of the Year for Group 3.
Comm. John Meeks also announced Atty. Brown was voted as the President of the Florida Association of County Attorneys in July.
Comm. John Meeks reported of the Final I-75 Task Force meeting held recently in Ocala.
Comm. John Meeks stated he had received a letter from the Florida Department of Transportation regarding the Construction and Maintenance Agreement for bridge replacement on C456. He stated it was an explanation of the project. In addition, there was another letter from FDOT regarding the reduction of the speed limit to 45 on SR 41, South of 121 beyond the school.
The meeting recessed at 11:16 A.M.
The meeting reconvened at 11:35 A.M.
BUDGET WORKSHOP
Jared Blanton gave a budget overview to the Board emphasizing the deficit still present in the General Fund.
The Board heard budget concerns from the Fire Chiefs from several of the municipalities.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 12:54 P.M.
ATTEST: BOARD OF COUNTY COMMISSIONERS
LEVY COUNTY, FL
________________________________________ ________________________________________
Clerk of Court, Danny J. Shipp Chairman, John Meeks