BOCC Regular Meeting – August 20, 2013

LEVY COUNTY BOARD OF COUNTY COMMISSIONERS

AUGUST 20, 2013

The Regular Meeting of the Board of Levy County Commissioners was held on August 20, 2013 at 9:00 AM in the Levy County Board of County Commissioners meeting room, with the following Commissioners present:

 

Chairman Ryan Bell

Comm. John Meeks

Comm. Mike Joyner

Comm. Danny Stevens

Comm. Chad Johnson

            Also present were:

 

County Attorney – Anne Bast Brown

County Coordinator – Fred Moody

Clerk of Court – Danny J. Shipp

 

 

Comm. Bell called the Meeting to order at 9:00 A.M.  Comm. Joyner gave the invocation, followed by the Pledge of Allegiance.

 

 

EXPENDITURES

 

Comm. Meeks made a motion to approve the following expenditures presented for payment.  Second was made by Comm. Stevens and the MOTION CARRIES.

 

CHECK NUMBER

  112572-112691

FUND

         AMOUNT

GENERAL REVENUE

89,902.46

ROAD

41,695.04

TRANSPORTATION

2,576.67

COURT FACILITIES

8.00

PROGRESS ENERGY

468.51

EMS

34,190.69

FIRE

173,136.33

TOURIST DEVELOPMENT

624.47

UTILITIES

2,221.30

DRUG TASK FORCE

3,735.92

ADD COURT COSTS

578.34

DEBT SERVICE

100.00

CAPITAL PROJECTS

54,390.81

LANDFILL

77,151.39

TOTAL   $    480,779.93

 

 

MINUTES

 

The minutes for the following meetings were presented for Board approval:

 

Building & Zoning Director Interviews   March 7, 2013

Public Hearing                                      July 30, 2013

Regular Meeting                                               August 6, 2013

 

Comm. Stevens made a motion to approve the above listed minutes as presented.  Second was made by Comm. Meeks and the MOTION CARRIES.

 

 

LEVY COUNTY SHERIFF’S OFFICE

 

Sheriff Bobby McCallum, Jr.

Budget Amendment Presentation

Ratification of Drug Task Force 2014 Grant Application

 

Sheriff McCallum requested the Board ratify the Drug Task Force 2014 Grant Application.  Sheriff McCallum stated he had been informed there were additional funds available bringing the Grant Application total to $49,270.

 

Comm. Joyner made a motion to approve ratification of the Drug Task Force 2014 Grant Application and signature of Chairman Bell as requested.  Second was made by Comm. Meeks and the MOTION CARRIES.

 

Sheriff McCallum presented the three quotes to the Board for purchase of the main control panel at the Jail.  They are as follows:

 

Florida Detention Systems, Inc.             $22,700

Southern Folger                                        $71,945

SimplexGrinnell                                         $13,892

 

Sheriff McCallum requested Board approval of the bid from Florida Detention Systems, Inc. in the amount of $22,700.

Sheriff McCallum also reported to the Board of transfers within his budget.  The transfers are from Personnel Services to Capital Outlay for a total amount of $36,000 and to Operating Expenses in the amount of $35,000.

 

Comm. Joyner made a motion to approve the purchase of a new main control panel for the Jail from Florida Detention Systems, Inc. in the amount of $22,700.  Second was made by Comm. Meeks and the MOTION CARRIES.

 

Comm. Stevens made a motion to approve the budget amendments as presented by Sheriff McCallum.  Second was made by Comm. Meeks and the MOTION CARRIES.

 

Sheriff McCallum announced to the Board the Inmate Work Crew has been re-instituted.  A Special Investigations Unit has been created and Sheriff McCallum stated Jimmy Anderson has been promoted to Lieutenant in charge of this Unit.  Lisa Brock has been promoted to Lieutenant at the Detention Center.  Sheriff McCallum also introduced his new Executive Assistant, Kay Mikell to the Board.

 

 

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

 

Jon Dinges, Assistant Executive Director

Presentation on Minimum Flows and Levels Results for the Lower Santa Fe and Ichetucknee River and Priority Springs.

 

Mr. Dinges presented a check to the Board for payment in lieu of taxes in the amount of $30,401.84.

Following the check presentation, Mr. Dinges made a presentation on Minimum Flows and Levels Results for the Lower Santa Fe and Ichetucknee River and Priority Springs.

 

Mr. Dinges gave updated information to the Board regarding the RESTORE Act and spoke of the program called Regional Initiative Valuating Environmental Resources (RIVER), a local government cost share program.

Mr. Dinges also spoke briefly about the Suwannee River Basin Action Plan.

 

 

PUBLIC COMMENTS

 

Renate Cannon asked if the Town of Otter Creek was eligible under the RIVER Program for help with their water quality issues.

Mr. Dinges answered they would be eligible to apply for assistance.

 

Dana Sheffield questioned a project indicated in Fanning Springs by Mr. Dinges.

Mr. Dinges answered they are working with the Nature Coast Regional Water Supply Board to get water to areas in Dixie county in need.

 

COUNTY COORDINATOR

 

Fred Moody

  1. Request approval of Agreement between Levy County and Southeastern Archaeological Research (SEARCH) for the George T. Lewis Airport in connection with erosion control.

 

Mr. Moody requested Board approval of the Agreement between Levy County and Southeastern Archaeological Research (SEARCH) for the George T. Lewis Airport in connection with erosion control in the amount of $7,670.20.  This is funded by the Joint Participation Agreement with DOT.

 

Comm. Stevens made a motion to approve the Agreement between Levy County and Southeastern Archaeological Research as requested.  Second was made by Comm. Meeks and the MOTION CARRIES.

 

  1. Update for funding for the George T. Lewis Airport runway.

 

Mr. Moody gave an update for funding for the Board regarding funding for the George T. Lewis Airport runway.  The Joint Participation Agreement adopted earlier in the amount $451,000.  There has been an additional $300,000 provided by the State bringing the total to $751,000 which will provide funding for a concrete overlay extending the life of the airstrip to about 30 years.

 

 

EMERGENCY MANAGEMENT

 

Mark S. Johnson, Director

Request the acceptance of the Local Mitigation Strategy (LMS) and Community Wildfire Protection Plan (SWPP) Agreement between Levy County and the Withlacoochee Regional Planning Council (WRPC).

 

Mr. Johnson requested acceptance by the Board of the Local Mitigation Strategy and Community Wildfire Protection Plan Agreement between Levy County and the Withlacoochee Regional Planning Council.  The Agreement shall commence upon execution of contract and continue through September 30, 2014.  The amount of $10,500 will be paid from the Emergency Management Performance Grant.

 

Comm. Meeks made a motion to accept the Local Mitigation Strategy and Community Wildfire Protection Plan Agreement as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

LEVY COUNTY TRANSIT

 

Connie Conley, General Manager

  1. Request approval for services for Cost Allocation Plan to be performed by Tindale-Oliver and Associates, Inc.

 

Ms. Conley requested Board approval for services for the Cost Allocation Plan to be performed by Tindale-Oliver and Associates, Inc. in the amount of $20,000.  Ms. Conley stated this was encouraged by the auditors to be completed this fiscal year.

 

Comm. Johnson made a motion to approve the Cost allocation Plan as requested.  Second was made by Comm. Joyner and the MOTION CARRIES.

 

  1. Request approval for Service Agreement with Nature Coast Middle School for transportation for upcoming school year 2013-2014.

 

Ms. Conley requested Board approval of the Service Agreement with Nature Coast Middle School for transportation for the school year 2013-2014.  Ms. Conley explained there are fewer students needing transportation home after school and the rate has changed to $5.00 per student, per day.

 

Comm. Meeks made a motion to approve the Service Agreement with Nature Coast Middle School as requested.  Second was made by Comm. Stevens and the MOTION CARRIES.

 

 

PARKS AND RECREATION

 

Matt Weldon, Director

  1. Request approval to disqualify bidders under Section 25 of Invitation to Bid.

Mr. Weldon requested Board approval to disqualify the following bidders under Section 25 of Invitation to Bid:

 

Playmore West, Inc.                 Playmore Recreational Products and Services

Fort Myers, FL                        Fort Myers, FL

 

Comm. Stevens made a motion to disqualify the above listed bidders as requested.  Second was made by Comm. Meeks and the MOTION CARRIES.

 

  1. Request to award bid contract to the lowest bidder.

 

Mr. Weldon requested Board approval to award the bid contract for Henry Beck Park Playground equipment to the lowest bidder.  The bids received are listed below:

 

Playcore Wisconsin

DBA GameTime, Inc.

Longwood, FL                         $27,223.94

 

Swartz Associates, Inc.

Naples, FL                               $27,898.00

 

Advanced Recreational

Concepts, LLC

Melbourne, FL                         $43,000.00

 

Bliss Products and Services, Inc.

Lithia Springs, GA                    $29,785.00

 

Mr. Weldon recommended approval of Playcore Wisconsin, DBA GameTime, Inc. in the amount of $27,223.94, which is the lowest bid.

 

Comm. Joyner made a motion to award the bid contract for Henry Beck Park playground equipment to Playcore Wisconsin, DBA GameTime, Inc. as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

PUBLIC SAFETY

 

David Knowles, Director

  1. Request approval and Chairman’s signature on the Medical Director Agreements.

 

Mr. Knowles requested Board approval and the Chairman’s signature on the Medical Director Agreements.  The Agreement with Medical Director: University of Florida Board of Trustees amount is $29,000 and the Agreement with Associate Medical Director: Amit R. Rawal, MD, LLC through Gainesville Emergency Medical Associates, PA is $18,000.00 for a combined total of $47,000.00.

 

Comm. Stevens made a motion to approve the Medical Director Agreements and Chairman’s signature as requested.  Second was made by Comm. Meeks and the MOTION CARRIES.

 

  1. Request approval for Resolution 2013-37 and Chairman’s signature to accept the annual Emergency Medical Service (EMS) County grant funds for the improvement and expansion of county pre-hospital EMS system.  The amount for this year is $4,740.

 

Mr. Knowles requested Board approval of Resolution 2013-37 and the Chairman’s signature to accept the annual Emergency Medical Service County grant funds in the amount of $4,740.  The funds will be utilized to equip classrooms with an interactive whiteboard, document camera, and cork board for training purposes at the Public Safety Complex.

 

Comm. Stevens made a motion to approve Resolution 2013.37 and the Chairman’s signature to accept the annual Emergency Medical Service County grant funds as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

  1. Request approval and Chairman’s signature to terminate the current Medical Director Agreement with Dr. Donald L. McCoy, dated March 21, 2000, pursuant section 7.a.

 

Mr. Knowles requested Board approval and Chairman’s signature to terminate the current Medical Director Agreement with Dr. Donald L. McCoy.

 

Comm. Stevens made a motion to approve the Chairman’s signature to terminate the current Medical Director Agreement with Dr. Donald L. McCoy as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

Mr. Knowles provided information to the Board of a recent unannounced, unscheduled State inspection of the Levy County EMS from a compliance officer from the State EMS office in Tallahassee.  He reported Levy County EMS received no deficiencies out of the 180 areas of inspection.

 

 

ROAD DEPARTMENT

 

Bruce Greenlee, Administrative Road Superintendent

Request approval for Yearly Bid Items.

 

Mr. Greenlee requested Board approval of the yearly bid items for the Road Department.  The items bid on are listed below with the corresponding lowest/best bidder:

 

Asphalt & Colomix                   Central Material

Culverts                                    Metal Culverts

Motor Oil                                 United Fuel & Supplies

Porta Potty                               Jones Plumbing

Emulsion Prime (Tar)                Blackledge Emulsions, Inc.

Safety Items                             Safety Products and Safety Zone

Signs                                        Universal Signs & Vulcan Signs

Sod                                          Scherer Quality Farms

Striping                         Jenkins

 

After discussion Comm. Stevens made a motion to approve the yearly bid items as presented, excluding asphalt.  Second was made by Comm. Meeks and the MOTION CARRIES.

 

 

COMMISSIONERS’ REPORTS

 

Comm. Meeks

Request appointment of Paula Kennedy to the Construction Industry Licensing Board.

 

Comm. Meeks made a motion to appoint Paula Kennedy to the Construction Industry Licensing Board.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

Comm. Meeks read a letter into public record from Chief, Jeff DiMaggio, Bronson Fire Department thanking Chief Knowles for offering shift friendly classes making it possible for him to receive his FFII certification.

 

Comm. Bell gave an update of the RESTORE Act.

Comm. Bell announced there would be a benefit lunch for one of the Clerk’s Office employees with a family member recently diagnosed with cancer.

Comm. Bell also read into public record a letter from Haven Hospice extending an invitation to Chief Knowles to serve as a member of their Community Advisory Board.

 

Comm. Stevens expressed concerns over the transferring of water in Fanning Springs out of Levy County.

 

Comm. Stevens requested the Board hear a non-agenda item.  Second was made by Comm. Meeks and the MOTION CARRIES.  Comm. Johnson votes NO.

 

Comm. Stevens made a motion for the Board to approve Ms. Neely preparing a letter with the assistance of Atty. Brown addressed to the Suwannee River Water Management District with the Chairman’s signature advising them it is a violation of Levy County’s Comp Plan to send water from Fanning Springs out of the county.  Second was made by Comm. Meeks and the MOTION CARRIES.

 

The meeting recessed at 10:12 A.M.

 

The meeting reconvened at 10:30 A.M.

BUDGET MEETING

 

ROAD DEPARTMENT – (CONTINUED)

 

Bruce Greenlee, Administrative Road Superintendent

Request approval for Yearly Bid Item, asphalt.

 

Mr. Greenlee presented information to the Board regarding mileage expense for transport of asphalt from Central Materials vs. V.E. Whitehurst.  After calculation, it was determined to be less costly to purchase asphalt from V.E. Whitehurst.

 

Comm. Joyner made a motion to approve the purchase of asphalt from V.E. Whitehurst and colmix from Central Materials.  Second was made by Comm. Meeks and the MOTION CARRIES.

 

 

PARKS

 

Mr. Weldon provided proposed swim park rate increases to the Board.  The rates are as follows:

 

Individual                                  Family Pass                  Individual Pass

Proposal #1                  $1.50 – with sales tax               $40.00                         $25.00

 

Proposal #2                  $2.00 – with sales tax               $50.00                         $30.00

 

Proposal #3                  $2.00 – with sales tax               $35.00                         $20.00

 

Comm. Meeks made a motion to approve Proposal #3 to increase swim park rates as presented.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

PUBLIC SAFETY – FIRE DEPARTMENTS

 

WILLISTON FIRE

 

Danny Wallace, representing Chief Stegall, requested Board approval of a 6% increase for Williston Fire, which calculates at about $12,000.

 

Comm. Stevens made a motion to approve the purchase of equipment and materials for up to $12,300 to be paid by P.O.’s with invoices.  Second was made by Comm. Joyner and the MOTION CARRIES.

 

 

CEDAR KEY FIRE

 

Chief Robinson requested Board approval of a $4,000 increase for the Cedar Key Fire Department.

 

Comm. Stevens made a motion to approve the purchase of equipment and materials for up to $5,000 to be paid by P.O.’s with invoices.  Second was made by Comm. Meeks and the MOTION CARRIES.

 

 

CHIEFLAND FIRE

 

Kevin Gay, Chiefland City Manager requested Board approval of a $48,000 increase for Chiefland Fire to be used for additional Fire Department personnel.

Comm. Stevens made a motion to keep the Chiefland Fire amount at $199,000, the same amount as last year.  Second was made by Comm. Joyner.  The votes were as follows:

 

Yes                                          No

Comm. Stevens                        Comm. Meeks

Comm. Joyner                          Comm. Johnson

Comm. Bell

 

The MOTION FAILS.

It was agreed by the Commissioners to address the county funding amount for Chiefland Fire at the next regular Board meeting on September 3rd.

 

Mr. Moody stated there is a North Florida Broadband meeting scheduled for next Wednesday, August 28th at 10:00 A.M. in Bronson.

 

THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 12:01P.M.

 

ATTEST:                                                                                             BOARD OFCOUNTYCOMMISSIONERS

LEVY COUNTY,FL

 

 

____________________________________                                    ____________________________________

Clerk of Court, Danny J. Shipp                                                                 Chairman, Ryan Bell