BOCC Regular Meeting – February 7, 2012

REGULAR MEETING

LEVY COUNTY BOARD OF COUNTY COMMISSIONERS

FEBRUARY 7, 2012

 

 

The Regular Meeting of the Board of Levy County Commissioners was held on February 7, 2012 at 9:00 AM in the Levy County Board ofCountyCommissionersmeeting room, with the following Commissioners present:

 

Chairman Danny Stevens

Comm. Marsha Drew

Comm. Ryan Bell

Comm.ChadJohnson

Comm. Mike Joyner

            Also present were:

Clerk of Court – Danny J. Shipp

CountyAttorney– Anne Bast Brown

CountyCoordinator– Fred Moody

Assistant to theCountyCoordinator– Dick Tummond

 

 

Chairman Stevens called the meeting to order at 9:00 AM.  Osborn Barker gave the invocation, followed by the Pledge of Allegiance.

 

 

EXPENDITURES

 

Comm. Drew made a motion to approve the following expenditures presented for payment.  Second was made by Comm. Bell and the MOTION CARRIES.

 

CHECK NUMBER

 107090-107279

FUND

        AMOUNT

GENERAL REVENUE

     1,255,742.02

ROAD

        143,189.76

SHIP

          19,790.00

COURT TECH/CRIM PREV

               404.40

TRANSPORTATION

        114,664.18

911

          54,840.00

COURT FACILITIES

                 23.00

PROGRESS ENERGY

            1,121.80

EMS

          30,012.85

FIRE

        254,079.08

TOURIST DEVELOPMENT

               350.29

CDBG

               320.24

UTILITIES

            4,563.93

ADD COURT COSTS

            2,067.62

DEBT SERVICE

        119,287.50

LANDFILL

          10,942.17

TOTAL  $  2,011,398.84

 

 

 

 

 

 

 

 

 

 

MINUTES

 

The minutes for the following minutes were presented to the Board for approval:

 

June 27, 2011                          December 20, 2011

October 24, 2011                    January 3, 2012

November 22, 2011                January 17, 2012

 

Comm. Bell made a motion to approve the minutes presented with changes as requested.  Second was made by Comm. Drew and MOTION CARRIES.

 

 

PUBLIC HEARING

 

Rob Corbitt, Development Department Director

A.    Consider approval of Hardship Variance for Melba Tillis (2-12).

 

Mr. Corbitt requested Board approval of the Hardship Variance for Melba Tillis.

 

Comm. Stevens asked if there was anyone in the audience wishing to speak for or against the Hardship Variance.  There was none.

 

Comm. Johnson made a motion to approve the Hardship Variance for Melba Tillis (2-12) as presented.  Second was made by Comm. Joyner and the MOTION CARRIES.

 

B.     Consider approval of Hardship Variance for Brenda Barrentine (3-12).

 

Mr. Corbitt requested Board approval of the Hardship Variance for Brenda Barrentine (3-12).

 

Comm. Stevens asked if there was anyone in the audience wishing to speak for or against the Hardship Variance.  There was none.

 

Comm. Joyner made a motion to approve the Hardship Variance for Brenda Barrentine (3-12) as presented.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

MILLS ENGINEERING

 

Andrew Carswell

A.    Request approval for an Amendment to the Consolidated Small County Solid Waste Management Grant Agreement.

 

Mr. Carswell requested on behalf of Lee Mills Board approval of an Amendment to the Consolidated Small County Solid Waste Management Grant Agreement.  Mr. Carswell explained upon closer inspection, there appears to be more perlins in need of replacement than originally thought.  The additional cost for this would be $10,000.

 

Comm. Drew made a motion to approve the Amendment to the Consolidated Small County Solid Waste Management Grant Agreement as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

LEVY COUNTY SHERIFF’S OFFICE CORRECTIONAL FACILITY

 

Major Michael Sheffield,LevyCountyJail

A.    Inmate visitation system needs to be replaced.

 

Major Sheffield explained to the Board the need for the inmate visitation system to be replaced.  The original system was installed in 2006 with construction of the Jail and there have been maintenance issues from the beginning.

Chris with MTS Communications spoke regarding an upgrade of the system and stated the cost would be around $150,000.

Comm. Joyner questioned if the “Inmate Welfare Trust Fund” could be used to help fund the upgrade?

Major Sheffield answered yes, but only a portion could be used, about $25,000.

Comm. Bell wants to know what the Sheriff is willing to do with regard to funding for the new system.

There was discussion among the Commissioners as to whether or not the Jail can charge visitors of the inmates as a way to offset the cost of the new visitation system.  Statutes will need to be researched to determine if visitors can be charged.

Comm. Stevens asked if there is a processing fee to the inmate when they are booked.

MajorSheffieldanswered there is not a processing fee currently.

 

The Board agreed by consensus to research the legality of charging a booking fee and charging visitors.

 

Danny Shipp stated the bid process would need to be initiated in order to decide on a business to install a new visitation system.

 

 

PUBLIC COMMENTS

 

Jack Schofield commended the Commissioners on challenging the issue with the Sheriff’s Department and the visitation system, but also criticized them for letting this go on for 6 years.

 

 

COUNTY ATTORNEY

Anne Bast Brown

A.    Request direction from the Board on scheduling for Local Preference/Purchasing Ordinance.

 

Atty. Brown requested direction from the Board on scheduling for the Local Preference/Purchasing Ordinance.  She asked if the Board would rather have the Ordinance have the wording to state “local preference” or “comprehensive purchasing”.

Consensus for local preference was agreed upon by the Board.

Commissioners gave their input of what would constitute “local” for wording of the Ordinance to be prepared by Atty. Brown.

 

B.     Request direction from the Board on Special Events Ordinance (in conjunction with Development Department).

 

Atty. Brown requested direction from the Board on the Special Events Ordinance.

Comm. Stevens suggested holding a Workshop immediately following the first meeting in March.  It was agreed by the Commissioners to schedule the Workshop immediately following the March 6th regular meeting.

 

C.  RFP for Insurance Broker Services (in conjunction with County Coordinator/Board office).

 

Atty. Brown questioned how the Board would like to structure the RFP for insurance broker services.

After discussion, the Board agreed to not exempt the public.

 

Mr. Moody spoke regarding the Public Safety Department using a time-management system, CRONAS.  A representative from this company can meet with the Board to discuss the product.

The Board agreed they would be interested in hearing from them at the March 6th Workshop following the regular meeting.

 

 

CORRESPONDENCE

 

Karen Blackburn

A.    Presenting request from the North Florida Economic Development Partnership (FFEDP) for Chair’s signature on Amendment #2 to the Memorandum of Agreement – Revenue Distribution Approach for RACEC Catalyst Project for Economic Development – North Central Florida RACEC.  Amendment has been reviewed and approved as to form and legal sufficiency.

 

Mrs. Blackburn requested Board approval for the Chair’s signature on Amendment #2 to the Memorandum of Agreement as requested by the North Florida Economic Development Partnership.

 

After discussion, Comm. Johnson made a motion to oppose signing the Amendment in protest of other “shovel-ready” projects.  Second was made by Comm. Drew and the MOTION CARRIES.

 

 

EMERGENCY MANAGEMENT

 

Mark S. Johnson, Director

A.    Request approval to accept the State Homeland Security Grant Program (SHSGP).

 

Mr. Johnson requested Board approval of the State Homeland Security Grant Program in the amount of $17,000 for Emergency Management Training and Exercise Programs which runs from October 1, 2011 to April 30, 2014.  Mr. Johnson also stated this is a non-matching grant.

 

Comm. Drew made a motion to accept the State Homeland Security Grant Program (SHSGP) as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

PARKS & RECREATION

 

Matt Weldon, Director

A.    Request approval of Sovereignty Submerged Lands Fee Waived Lease with the State ofFlorida.

 

Mr. Weldon requested Board approval of the Sovereignty Submerged Lands Fee Waived Lease with the State ofFlorida.  This is the lease for the submerged lands below the Big Dock at Cedar Key.

 

Comm. Bell made a motion to approve the Sovereignty Submerged Lands Fee Waived Lease with the State ofFloridaand have the Chairman to sign as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

ROAD DEPARTMENT

 

Bruce Greenlee, Administrative Road Superintendent

A.    Amendment to Agreement with Grubbs Emergency Services, LLC for emergency debris removal.

 

Mr. Greenlee requested Board approval of the Amendment to Agreement with Grubbs Emergency Services, LLC for emergency debris removal.  Under federal regulations, the County’s debris removal agreement can come under the category of federal-aid construction contracts which are required to contain certain provisions.  These provisions must be spelled out in their entirety as part of the agreement document.

 

Comm. Drew made a motion to approve the Amendment to Agreement with Grubbs Emergency Services, LLC as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

Comm. Joyner asked Mr. Greenlee about the request made to place speed bumps near the Baptist church on Court Street.

After discussion, the Board agreed by consensus to have the Road Department move forward with this request and place speed bumps on Court Street from the Baptist church to the Courthouse.

 

 

SHIP

 

Dick Tummond, Assistant to theCountyCoordinator

A.    Request motion to approve Deferred Payment Loan Agreement for Amanda K. Lockaby – PA #510.

 

Mr. Tummond requested Board approval of the Deferred Payment Loan Agreement for Amanda K. Lockaby – PA #510 in the amount of $14,790.

 

Comm. Drew made a motion to approve the Deferred Payment Loan Agreement as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

B.     Update on CDBG Grant Status, information only.

 

Mr. Tummond reported to the Board they had completed the initial sorting and ranking of the 56 applicants and will be holding a workshop within the next couple of weeks with the top 30 applicants to determine eligibility.  A second rank and sort will be done once this step has been completed.

 

 

NON-AGENDA ITEM

 

Comm. Stevens requested the Board hear a non-agenda item.

 

Comm. Bell made a motion to hear a non-agenda item.  Second was made by Comm. Drew and the MOTION CARRIES.

 

Shenley Neely spoke to the Board regarding a Letter of Intent for Levy County Property previously approved to go with the application for Land Use Change and Re-zoning on property in the Town ofBronson.  The application was heard last night at the Town ofBronson’s meeting and there were some issues with the last paragraph.  The Town Council asked if the last paragraph could be removed.

 

Comm. Johnson made a motion to approve the deletion of the last paragraph to the letter as requested.  Second was made by Comm. Drew and the MOTION CARRIES.

 

 

COMMISSIONER’S REPORTS

 

Comm. Johnson thanked everyone for their support of the Levy County Education Foundation Gala.

Comm. Johnson stated he had attended the Water Working Group and reported of the next meeting scheduled for February 13th to elect officers and to select a name for the group.  Comm. Johnson stated he felt it was important forLevyCounty to have representation attending the meetings of this group.

 

Comm. Drew reported she is still working on the purchasing issue.

 

Comm. Joyner thanked everyone for attending the Wild Beast Feast recently at the Baptist church in Morriston.

 

Comm. Stevens reminded everyone of the upcoming Williston FFA fundraiser to be held at the Whitehurst Lodge.

 

 

THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 11:17 A.M.

 

 

ATTEST:                                                                                             BOARD OFCOUNTYCOMMISSIONERS

LEVY COUNTY,FL

 

 

____________________________________                                    ____________________________________

Clerk of Court, Danny J. Shipp                                                          Chairman, Danny Stevens