BOCC Regular Meeting – July 19, 2011

REGULAR MEETING

LEVY COUNTY BOARD OF COUNTY COMMISSIONERS

JULY 19, 2011

 

 

The Regular Meeting of the Board of Levy County Commissioners was held on July 19, 2011 at 9:00 AM in the Levy County Board ofCountyCommissionersmeeting room, with the following Commissioners present:

 

Chairman Danny Stevens

Comm. Ryan Bell

Comm.ChadJohnson

Comm. Marsha Drew

            Also present were:

Clerk of Court – Danny J. Shipp

CountyAttorney– Anne Bast Brown

CountyCoordinator– Fred Moody

 

 

Chairman Stevens called the meeting to order at 9:00 AM.  Major Mike Sheffield gave the invocation, followed by the Pledge of Allegiance.

 

 

EXPENDITURES

 

Comm. Drew made a motion to approve the following expenditures presented for payment.  Second was made by Comm. Bell and the MOTION CARRIES.

 

CHECK NUMBER

105338-105465

FUND

AMOUNT

GENERAL REVENUE

714,068.92

ROAD

85,462.76

SHIP

1,887.00

TRANSPORTATION

32,762.92

COURT FACILITIES

3,946.00

PROGRESS ENERGY

1,016.17

EMS

26,952.42

FIRE

86,181.63

TOURIST DEVELOPMENT

214.95

UTILITIES

1,367.29

COMMUNICATION

3,514.00

ADD COURT COSTS

461.90

CAPITAL PROJECTS

1,326.15

LANDFILL

75,426.44

MSBU’S

236,015.48

TOTAL $  1,270,604.03

 

 

MINUTES

 

Approval of minutes for the Regular Board Meeting held July 5, 2011.     –  TABLED  –

 

 

 

 

 

 

 

 

SHERIFF’S DEPARTMENT

 

Major Mike Sheffield

A.   LevyCountyJail repair request.

 

Major Sheffield requested Board approval to use Peter Brown Construction for repairs to inmate showers at the Jail.  Peter Brown Construction is recommended as they were the original contractor and some of the work is still under warranty.  The total cost of this project will be $43,536, which will come from the General Fund.

 

Comm. Drew made a motion to approve the use of Peter Brown Construction for repairs to the inmate showers at the Jail as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

Major Sheffield also informed the Board the monitoring system used at the Jail for visitation is down at this time and they are checking into what can be done to repair or replace the system.

 

 

PUBLIC HEARING – PLANNING

 

Shenley Neely, Planning Department Director

A.    Consider adoption of a proposed small scale land use petition to amend the Levy County Future Land Use Map.  Petition SSA 11-01 is a request to change the land use designation on approximately 6.16 acres from Commercial ( C ) to Urban Low Density Residential (LDR).

 

Ms. Neely requested Board approval of proposed small scale land use petition, SSA 11-01 to amend the Levy County Future Land Use Map.  The petition requests to change the land use designation from Commercial to Urban Low Density Residential.  Ms. Neely read the petition into record.

 

Comm. Stevens asked if there was anyone to speak for or against.  There was none.

 

Comm. Drew made a motion to approve Petition SSA 11-01 as presented.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

LEVY COUNTY HEALTH DEPARTMENT

 

Barbara Locke

A.    Agreement to dedicate five (5) acres for future building site.

 

Mrs. Locke requested Board approval of an Agreement between the State ofFlorida, Department of Health andLevy County,Floridacommitting a five acre tract for a new Health Department.  This Agreement is requested in order for the Department of Health to submit the Legislative Budget Request for FY 2012-2013.

A Letter of Intent was provided by Ms. Neely to submit to the Town ofBronsonstating the Board has identified 21 acres of which 5 acres is dedicated for a new Health Department facility.

 

Comm. Bell made a motion to approve the Agreement between the State of Florida Department of Health andLevy County,Floridaas presented.  Second was made by Comm. Drew and the MOTION CARRIES.

 

Swain Strickland

B.    Appoint members to the Health Care Citizens Advisory Board.

 

Mr. Strickland requested Board approval of the following three members to the Health Care Citizens Advisory Board and their respective groups they would each represent:

 

Jim Quinlan                Provider Group

Patrick Allen              Community Organization

Bill Delano                 Consumer

Comm. Johnson made a motion to accept the above named representatives to the Health Care Citizens Advisory Board as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

 

AUDIT REPORT

 

Alan Nast, Carr, Riggs & Ingram, LLC

A.    Presenting 2010 Audit Report.

 

Mr. Nast presented the 2010 Audit Report to the Board.  He pointed out areas of interest to the Commissioners and gave a brief overview of the completed audit.

 

 

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

 

Steve Minnis

A.    Presentation of payment in lieu of taxes check.

 

Mr. Minnis, of the Suwannee River Water Management District presented a check to the Board of County Commissioners in the amount of $25,108.88 for payment in lieu of taxes.

 

 

ATTORNEY

 

Anne Bast Brown,CountyAttorney

A.    Motion grantingCountyAttorneythe authority to execute the Satisfaction and Release of Claim for the Estate of Ama Nell Perry.

 

Atty. Brown gave an update on a hearing yesterday regarding Tarmac and informed the Commissioners the next hearing will be on August 8th .

 

Atty. Brown requested Board authority to execute the Satisfaction and Release of Claim for the Estate of Ama Nell Perry.  This is from a Claim against the Estate for unpaid ambulance fees from the now deceased patient.  Atty. Brown stated the bill of $599.60 has been paid.

 

Comm. Bell made a motion to authorize Atty. Brown to execute the Satisfaction and Release of Claim as presented.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

B.    Motion granting theCountyAttorneyauthority to execute any Satisfaction and Release of Claim received in future estates.

 

Atty. Brown requested Board approval allowing her to execute any Satisfaction and Releases of Claim received on future estates.

 

Comm. Bell made a motion to give authority to Atty. Brown to execute any Satisfaction and Release of Claim received in future estates paid in full as requested. Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

COUNTY COORDINATOR

 

Fred Moody

A.    Request from Forest Park III Home Owner’s Association to purchase water from University Oaks Water System.

 

Mr. Moody presented a request sent to him from Forest Park III Home Owner’s Association to purchase water from the University Oaks Water System.

After discussion, the Commissioners decided by consensus to allow the purchase of water from University Oaks Water System and work out the specifics at a later date if Forest Park III Home Owner’s Association decides to go forward with the purchase.

 

 

 

 

 

CORRESPONDENCE

 

Karen Blackburn

A.    On behalf of Linda Fugate, Tax Collector presenting Recapitulation Report for Board Signatures.

 

Ms. Blackburn requested Board approval of the Levy County Tax Collector Recapitulation Report with Board signatures.

 

Comm. Drew made a motion to approve the Levy County Tax Collector Recapitulation Report as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

EMERGENCY MANAGEMENT

 

Mark Johnson, Director

A.    Request to accept the Emergency Management Preparedness and Assistance (EMPA) Base Grant Agreement.

 

Mr. Johnson requested Board approval to accept the 2011-2012 Emergency Management Preparedness and Assistance Base Grant Agreement (EMPA) in the amount of $105,806.

 

Comm. Drew made a motion to accept the 2011-2012 Emergency Management Preparedness and Assistance Base Grant Agreement as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

LEVY COUNTY TRANSIT

 

Connie Conley

A.    Request permission to apply for Grant Funding to allocate additional office/maintenance space.

 

Mrs. Conley requested Board approval to apply for a non-matching Federal Grant under the category “State ofGood Repair”.  This will enable them to bring the bus facilities into a state of good repair by putting safer, more fuel efficient, modern equipment into service.

 

Comm. Johnson made a motion to grant permission to apply for Federal Grant funding with the condition the Board would give final approval if application is accepted.  Second was made by Comm. Drew and the MOTION CARRIES.

 

 

ROAD DEPARTMENT

 

Bruce Greenlee, Administrative Road Superintendent

A.    Adopt Resolution 2011-39 for the naming of described portion of CR 318 a/k/a NE 40th Street asMartin Luther King, Jr. Drive.

 

Mr. Greenlee requested Board approval of Resolution 2011-39 for the naming CR 318 a/k/a NE 40th Street asMartin Luther King, Jr. Drive.  Mr. Greenlee stated the request was made by Pastor Tony Days, III and Gladys Days, Pastor and Co-Pastor of the New Abundant Life Outreach Ministries.

 

Comm. Drew made a motion to approve Resolution 2011-39 as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

B.    Award bid to purchase a new excavator.

 

Mr. Greenlee read into record the bids received previously for the hydraulic rock pit excavator for the Gulf Hammock mine.  The bids received are as follows:

 

 

 

 

 

Bidding Company                              Bid Amount

 

Flagler Construction Equipment        $366,777

Ring Power Corporation                    435,964

HighlandTractor Company               377,000   450D

398,736   470G

Road Machinery & Supply Co           283,400

 

Mr. Greenlee recommended purchasing the excavator from Road Machinery & Supply Co. for $283,400.

 

Comm. Bell made a motion to purchase the excavator from Road Machinery & Supply Co. as recommended.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

SHIP/WATER

 

Lenore Jones and Deborah Belcher, Roumelis Planning and Development Services, Inc.

A.    Adopt Resolution 2011-40, adopting changes to the Levy County Local Housing Assistance Plan, including changes and inclusion of the Levy County Neighborhood Stabilization Program 3 Housing Assistance Plan.

 

Ms. Jones requested Board approval of Resolution 2011-40, adopting changes to the Levy County Local Housing Assistance Plan and explained changes to the Board members.

 

Comm. Johnson made a motion to approve Resolution 2011-40 as presented.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

NON AGENDA ITEM – AG EXTENSION OFFICE

 

Albert Fuller requested the Board hear a non-agenda item.

 

Comm. Drew made a motion to hear a non-agenda item.  Second was made by Comm. Bell and the MOTION CARRIES.

 

Mr. Fuller requested the Board rescind the original Agreement with the Central Florida Community Action Agency for the Summer Youth Employment Program at the Ag. Center and replace it with a new agreement to increase the amount to pay the participant’s wages working with these programs.  The amount paid to the participants will change from $600 per participant to $3,000 and the number of participants will increase to 10.

 

Comm. Bell made a motion to rescind the original Agreement for the Summer Programs at the Ag. Center.  Second was made by Comm. Drew and the MOTION CARRIES.

 

Comm. Drew made a motion to approve the new Agreement for the Summer Progams at the Ag. Center as presented.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

COMMISSIONER REPORTS

 

Comm. Johnson apologized for issues with his home phone and informed anyone who needed to contact him could still reach him at his cell phone number.

 

Comm. Drew spoke about the phone system issue and stated she had been checking numbers the county was paying for trying to determine if all lines were being used.

Mr. Moody gave information about ESPY Services, a telecommunication reviewing company which works off of the contingency from savings as a way to resolve the excess amounts paid to the phone company.

Discussion followed of switching to a new system altogether or hiring a company to look for savings at some point in the future.

The Board decided by consensus to compile an advertisement for companies to come in to give estimates for a new system rather than using ESPY Services, a telecommunication reviewing company at this time.

 

 

CLERK OF COURT

 

Mr. Shipp stated it is time for VAB to close out the year.  There will be a meeting on August 2nd at 8:30 A.M.  During the regular meeting on August 16th, new members will need to be appointed.  The Attorney’s contract will also be reviewed at this time.

 

 

The meeting recessed at 10:37 A.M.

 

The meeting reconvened at 1:00 P.M.

 

 

PUBLIC SERVICE DIRECTOR INTERVIEWS

 

Comm. Stevens called the meeting back to order at 1:01 P.M. and introduced Dr. Donald McCoy, Medical Director forLevyCounty, who would be present during the interviews.

 

Jacqueline Martin spoke to the Board and gave information on the interview process.  The following applicants were interviewed:

 

Francis Ennist

Scott Cooper

Steve Smith

 

The meeting recessed at 2:46 P.M.

 

The meeting reconvened at 2:56 P.M.

 

Raymond Fishback

David Knowles

Ralph Franklin, Jr.

 

The Commissioners all agreed upon the applicant, David Knowles as their choice for Public Service Director and then discussed negotiating the salary and whether or not there would be a contract.  It was agreed the employee would be an “at-will” employee, with a minimum “out” amount.  Comm. Stevens stated he is not in favor of a contract and the other Commissioners agree.  If this person does not work out, the Commissioners agreed to re-advertise for the position.

Mrs. Martin stated background checks can be done in about a week and half.  The committee selected to discuss salary and employment negations will consist of:  Comm. Drew, Board liaison for Fire and EMS, Mrs. Martin, Human Resources and Mr. Moody, CountyCoordinator.  They will bring information back to the Board at the next meeting on August 2nd for approval.

 

The meeting recessed at 4:31 P.M.

 

The meeting reconvened at 5:05 P.M.

 

 

BUDGET MEETING

 

 

Comm. Stevens called the meeting back to order at 5:05 P.M.

 

Sheila Rees began the budget presentation by stating there were reduced budgets for the Supervisor of Elections, which had been reduced by $9,000 and the Sheriff’s Department preliminary budget, which had been reduced by $296,827.  The overall budget is still out by $609,281.

 

 

 

 

 

 

FIRE

 

Lamar Stegall stated the Fire Advisory Board had met recently, and the consensus was for them all to remain the same operationally.  The only exception was Fanning Springs, which had requested their budget to be doubled for this year.

 

Ronnie McQueen presented information to the Commissioners regarding Fanning Springs Fire Rescue.

 

 

NATURE COAST BUSINESS DEVELOPMENT COUNCIL

 

Doug King gave handouts to the Commissioners regarding the Nature Coast Business Development Council and informed the Board of their efforts to hire a new Director.

 

 

MISCELLANEOUS

 

Mr. Moody stated he had spoken to Betty Walker about the LARC budget and she indicated she was hoping for same as last year and will work with what is given from the Board.

 

Mr. Moody stated there is no information at this time regarding Perry Roofing from Jimmy Jones at Maintenance.

 

Mrs. Martin gave information to the Board regarding the increase in insurance amounts and asked if the Board will be leaving the employee contributions the same or will they be required to pay the increase?  She stated a decision would need to be made at the next Board meeting as open enrollment will begin the following week.

 

Comm. Bell spoke of a change in the deductible plan for health insurance.

 

 

THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 5:53 P.M.

 

 

ATTEST:                                                                                            BOARD OFCOUNTYCOMMISSIONERS

LEVY COUNTY,FL

 

 

____________________________________                                    ____________________________________

Clerk of Court, Danny J. Shipp                                                          Chairman, Danny Stevens