BOCC Regular Meeting – July 20, 2010

REGULAR MEETING

LEVY COUNTY BOARD OF COUNTY COMMISSIONERS

JULY 20, 2010

 

 

The Regular Meeting of the Board of Levy County Commissioners was held on July 20, 2010, at 9:00 AM in the Levy County Board ofCountyCommissionersmeeting room, with the following Commissioners present:

 

Chairperson Nancy Bell

Vice Chairperson Danny Stevens

Comm. Marsha Drew

Comm. Lilly Rooks

Comm.ChadJohnson

            Also present were:

Danny J. Shipp – Clerk of Court

CountyAttorney– Anne Bast Brown

CountyCoordinator– Fred Moody

Assistant to theCountyCoordinator– Dick Tummond

 

 

Chairperson Bell called the meeting to order at 9:03 AM.  Comm. Bell gave the invocation, followed by the Pledge of Allegiance.

 

 

EXPENDITURES

 

Comm. Drew made a motion to approve the following expenditures presented for payment.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

CHECK NUMBER

 101810-101956

FUND

        AMOUNT

GENERAL REVENUE

        536,288.92

ROAD

        126,049.26

LIBRARY

            1,564.03

PERMANENT MOSQUITO

               550.00

COURT TECH/CRIM PREV

            6,313.04

TRANSPORTATION

          56,894.16

COURT FACILITIES

            1,101.48

PROGRESS ENERGY

            1,070.70

EMS

          33,680.44

FIRE

        114,002.21

TOURIST DEVELOPMENT

            4,194.45

UTILITIES

            8,561.87

ADD COURT COSTS             2,381.75
CAPITAL PROJECTS

               577.04

LANDFILL

          97,677.14

TOTAL $      990,906.49

 

 

MINUTES

 

Approval of Minutes for the Regular Meeting held July 6, 2010.

Comm. Stevens made a motion to approve the minutes for the Regular Meeting held July 6, 2010 with changes.  Second was made by Comm. Rooks and the MOTION CARRIES.

 

 

 

 

 

2008/2009 AUDIT REPORT

 

Alan Nast, CPA

Carr, Riggs, & Ingram, LLC

A.     Presentation of Audit for Fiscal Year 2008/2009.

 

Mr. Nast presented the audit for the fiscal year 2008/2009 to the Board and gave a brief explanation of the audit results.  There was no non-compliance reported.

 

 

AMVETS

 

Ivan Chubb

A.     Presentation of Amvets Officer of the Year.

 

Mr. Chubb presented Amvets Officer of the Year Award to Roger Bell of the Levy County Sheriff’s Department.

 

BRONSON COMMUNITY ACCESS CENTER

 

A.     Community Clean-up. – Not Present

 

 

TOWN OF INGLIS

 

MayorLake, Town ofInglis

A.  Discuss Recreation Funds.

 

MayorLakethanked Comm. Drew for recreation funds used to install misting system in the children’s park.

 

 

LARC

 

Betty Walker, Executive Director

A.     Request additional funds.

 

Ms. Walker requested additional funds from the Board to cover insurance premiums.  She explained their revenues were not as much as they had been in the past due to a reduced number of clients and did not expect the amount would be available each time the bill was due.

 

Comm. Stevens made motion to approve a cash advance for LARC in the amount of $23,761.37.  Second was made by Comm. Rooks.

After discussion by the Commissioners and Ms. Walker, Comm. Bell called for a vote.

The votes were as follows:

 

Yes                              No

Comm. Stevens            Comm. Drew

Comm. Rooks              Comm. Johnson

Comm. Bell

 

The MOTION FAILS.

 

 

 

 

 

 

 

 

Comm. Johnson made a motion for a cash advance to cover insurance costs in the amount of $18,121.79.  Second was made by Comm. Rooks.

After discussion by the Commissioners and Ms. Walker, Comm. Bell called for a vote.

The votes were as follows:

 

Yes                              No

Comm. Stevens            Comm.Bell

Comm. Rooks              Comm. Drew

Comm. Johnson

 

The MOTION CARRIES.

 

 

CLYATT HOUSE LEARNING CENTER

 

Frank Pitts

A.     Request for school zone signs. – TABLED

 

 

DEPARTMENT REPORTS

 

NON-AGENDA ITEM

 

Mr. Moody requested the Board hear a non-agenda item regarding the Guardian ad Litem office space issue.

Comm. Stevens made a motion to hear a non-agenda item.  Second was made by Comm. Drew and the MOTION CARRIES.

Mr. moody presents information on the

Guardian ad Litem office space.  The office space in question is in Chiefland and the monthly rent is $1,570.  Levy and Gilchrist would split the rent 60/40, making theLevyCountyportion $942.00 per month.  The only additional cost would be for phones.

Comm. Drew made a motion to rent the office space in Chiefland for the Guardian ad Litem as presented.

Comm. Drew then rescinded her motion after Atty. Brown pointed out the lease agreement needed to be approved before the County entered into this agreement.

After discussion Comm. Drew made a motion to move forward to look at the Lease Agreement for the office space in Chiefland.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

COUNTY COORDINATOR

 

Fred Moody,CountyCoordinator

 

A.     Resolution Number 2010-37 appointing Chair to Oil Spill Coastal Zone Authority Recovery Committee.

 

Mr. Moody requested approval of Resolution 2010-37 by the Board.

Comm. Drew made a motion to approve Resolution Number 2010-37 appointing Chairperson Bell to the Oil Spill Coastal Zone Authority Recovery Committee.  Second was made by Comm. Johnson.

After discussion, Comm. Rooks requests the Resolution be approved leaving out a particular name and state the “Chairperson” would be appointed, whoever this may be.

Comm. Drew amended her motion to approve the Resolution amended to state the Chairperson would be appointed to this committee.  Second was made by Johnson and the MOTION CARRIES.

 

B.     Discussion of Fire Agreement.  Re:  Chiefland – Fowler’s Bluff – Otter Creek

 

Mr. Moody asked the Board if they would discuss the Fire Agreements with Chiefland, Fowler’s Bluff and Otter Creek.

Mrs. Teresa Barron, Vice-Mayor of the City ofChieflandand the Chiefland Fire Commissioner stated their contracts have a clause stating they must have the County approve any contracts they may have with other districts.

 

 

With these two contracts, the Districts will have one Fire Chief and three Firefighter/EMS personnel available to respond to fires during working hours and one Firefighter, two First Responder and eight volunteers after 6:00 P.M.  Mrs. Barron then pointed out to the Board in attendance was the Otter Creek Attorney, Brent Barris and the Chiefland Attorney, Norm Fugate if there were any legal questions.

After discussion Comm. Rooks requested to table this item since Fowler’s Bluff not present.

Comm. Stevens requested to have Atty. Fugate send a letter to Mr. Shipp addressing questions regarding the contracts and Mr. Shipp will forward these questions to the auditing company Carr, Riggs & Ingram.  Mr. Shipp will present the results at the next Board meeting.

Comm. Drew made a motion to consent to working on the Agreement with Otter Creek and to review at the next Board meeting.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

The meeting recessed at 11:11 A.M.

The meeting reconvened at 11:23 A.M.

 

 

EMERGENCY MEDICAL SERVICES

 

Trish Seibold, Director

A.     Request approval to order new ambulance from Wheel Coach with 90/10 Grant Money.

 

Ms. Seibold requested Board approval to order a new ambulance from Wheel Coach with the 90/10 Grant money.

Comm. Rooks made a motion to approve the EMS Department ordering a new ambulance with the 90/10 Grant money.  Second was made by Comm. Drew and the MOTION CARRIES.

 

 

LIBRARY

 

Lisa Brasher, Director

A.  Request to schedule a workshop to discuss aMulti-CountyCo-op.

 

Ms. Brasher thanked individual Commissioners for attendance at different functions and visits to the Libraries recently.  She then requested the Board to schedule a workshop date to discuss aMulti-CountyCo-op.with the Libraries.

The Commissioners decided to address this immediately following the next Board meeting.

 

 

COMMISSIONERS’ REPORTS

 

Comm. Johnson

A.     Request to install and maintain two caution lights at CR 341 nearChieflandElementary School.

 

Comm. Johnson requests the County to install and maintain two caution lights donated by Plum Creek and Tarmac at CR 341 nearChieflandElementary School.

Bruce Greenlee of the Road Department states the expense would be minimal for the county to install.  Angela Johnson of the Levy County Schools Foundation explained the caution lights are run by solar panels and have a 5-year warranty, making maintenance minimal.

Comm. Drew made a motion to approve the installation and maintenance of two caution lights nearChieflandElementary School.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

Comm. Drew

A.     Resolution Number 2010-36 Urging Governor to ConveneSummit.

 

Comm. Drew requested approval of Resolution Number 2010-36 Urging Governor to Convene Summit.  Comm. Rooks would like wording added to address aquaculture and fishing industries in the language of the document.  Atty. Brown clarifies where the language is to be added.

Comm. Drew made a motion to approve Resolution Number 2010-36 with the added language.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

Comm. Drew stated Bill and Verna Brown from The Children’s Table in conjunction with Barbara Locke from the Health Department and the Department Children and Families will be offering food and basic health screenings along with help with State Aid starting July 31st at 9:00 A.M. to 12:00 P.M. in Inglis a the Town Hall.  Another opportunity for these services will be offered on the same day in Otter Creek from 1:00 P.M. to 4:00 P.M.

 

Comm. Rooks

A.     Tenth Amended and Restated Agreement to Establish the Citrus, Levy, Marion Regional Workforce Development Board.

 

Comm. Rooks presented and made a motion to approve the Tenth Amended and Restated Agreement to Establish the Citrus, Levy, Marion Regional Workforce Development Board.  Second was made by Comm. Stevens and the MOTION CARRIES.

 

Comm. Rooks gave an update regarding work with Emergency Management and presented copies showing work done to get areas along our coastline protected and explained how this would now be protected with booming and other measures in an effort to protect the aquaculture industry should any oil from the oil spill come our way.

 

 

The meeting recessed at 12:00 P.M.

The meeting reconvened at 1:33 P.M.

 

 

BUDGET WORKSHOP

 

 

FIRE ADVISORY BOARD

 

Chief Lamar Stegall stated by not hiring a Fire Director, as originally planned, this decreased their budget by 7.9%.  This leaves the Fire Departments as a whole with a 3% increase for operational expenses.  The Commissioners asked Chief Stegall to talk with the Fire Advisory Board to see if they could further reduce their budget.

 

 

REVISED BUDGET SUMMARY

 

Board ofCountyCommissionersrevised budget summary presented by the Clerk to the Board.

Sheila Rees presented the revised budget to the Board stating some of the departments cut and some did not.  The line item for insurance will be increased more than originally budgeted.  She stated the General Revenue Fund had a total of $253,509 and put $206,496 in Reserve.   It is still out the amount of the Library which is $34,000 and the Fire amount of $130,317.

 

 

LEVY COUNTY CLERK OF COURT

 

Mr. Shipp stated the total reduction for the Clerk’s office was $17,170 from the last meeting.  This took away the 3% raise amount.  Comm. Drew stated she used last years actual budget, calculated what was used, added insurance and retirement increases and came up with a $90,000 reduction from last year.  She stated she had also done this for all budgets she had available with the expenditures and came up with the amount of $797,000, not counting all of the Constitutional Officers.

 

 

LEVY COUNTY SHERIFF’S DEPARTMENT

 

Major Evan Sullivan stated the Sheriff’s budget did not cut and are asking for a 2.33% increase.  Without asking for additional money, they would like to hire on four new dispatchers dedicated toEMSand Fire and a Law Dispatcher.  Comm. Drew questioned the budgeted amount for Comp time.  Comm. Bell asked if this budget could be reduced.

 

Comm. Drew stated there is one Command Administrative Staff person for every 2.4 Law Enforcement Officers and these Command Administrative Staff employees are making considerably more than the Law Enforcement Officers.  If cuts are to be made, Comm. Drew stated she hoped it would not reflect public safety, but that it would reflect office staff, if anything.

 

 

LEVY COUNTY SUPERVISOR OF ELECTIONS

 

Mrs. Asbell stated she did not turn in a reduced budget, but kept it the same as last year.  Comm. Drew asked if she could take another look at her budget to try to reduce it.

 

The Commissioners discussed having Mr. Moody get each Department to go back to their actual expenditures from previous years to find areas to reduce.

Comm. Drew stated she is not in favor of purchasing two new ambulances, as this would put all ambulances aging together and later having to be replaced at the same time again.

 

The next workshop date is set for August 3rd immediately after the Regular Board meeting.

 

Comm. Johnson stated there is a ball-park figure to work with for revenue.  The other side is expenses which can be broken down into payroll and operating expenses.  Every department has an opportunity to cut, based on how these moneys are utilized and encouraged every department to try to identify waste in their budget.

Comm. Bell asks all of the departments to pull together to make the budget work.

 

 

THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 2:46 P.M.

 

 

ATTEST:                                                                                             BOARD OFCOUNTYCOMMISSIONERS

LEVY COUNTY,FL

 

 

____________________________________                                    ____________________________________

Clerk of Court, Danny J. Shipp                                                 Chairperson, Nancy Bell