REGULAR MEETING
LEVY COUNTY BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 6, 2016
The Regular Meeting of the Board of Levy County Commissioners was held on September 6, 2016 at 9:00 A.M. in the Levy County Board of County Commissioners meeting room with the following Commissioners present:
Chairman John Meeks
Comm. Rock Meeks
Comm. Danny Stevens
Comm. Lilly Rooks
Comm. Mike Joyner
Also present were:
County Attorney – Anne Bast Brown
County Coordinator – Fred Moody
Danny J. Shipp – Clerk of Court
Chairman John Meeks called the Meeting to order at 9:00 A.M. Comm. Rock Meeks gave the invocation, followed by the Pledge of Allegiance.
EXPENDITURES
Comm. Joyner made a motion to approve the following expenditures presented for payment. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
| CHECK NUMBER | 124796-124929 |
| FUND | AMOUNT |
| GENERAL REVENUE | 1,058,545.24 |
| ROAD | 53,716.26 |
| SHIP | 14,806.84 |
| PAL LIBRARY | 5,461.17 |
| MOSQUITO CONTROL | 94.00 |
| TRANSPORTATION | 13,540.80 |
| 911 | 12,560.13 |
| COURT FACILITIES | 33,331.40 |
| EMS | 20,280.63 |
| FIRE | 10,619.97 |
| TOURIST DEVELOPMENT | 8,435.05 |
| UTILITIES | 70,695.45 |
| COMMUNICATION | 8,248.00 |
| LANDFILL | 115,230.90 |
| TOTAL | $ 1,425,565.84 |
| EFT PAYMENT | $ 19,981.45 |
MINUTES
The minutes for the Regular Board meeting held on July 19, 2016 were presented for Board approval.
– TABLED –
EMERGENCY MANAGEMENT
John MacDonald, Director
- Mr. MacDonald requested ratification by the Board of Emergency Declaration 2016-56 enacted on August 31, 2016.
Comm. Rock Meeks made a motion to ratify Emergency Declaration 2016-56 as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
- Mr. MacDonald requested Board approval of the renewal between Levy County and Grubbs Emergency Services, LLC dated August 19, 2008. This extends the contract to October, 2017.
Comm. Rooks made a motion to ratify the extension which had been done between Levy County and Grubbs Emergency Services, LLC as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
NON-AGENDA ITEM/EMERGENCY MANAGEMENT
Comm. Rock Meeks made a motion to hear a non-agenda item as requested by John MacDonald concerning an Emergency Management item. Second was made by Comm. Stevens and the MOTION CARRIES.
Mr. MacDonald requested the Board approve extending Emergency Declaration 2016-56 for seven (7) days.
Comm. Rooks made a motion to extend Emergency Declaration 2016-56 for seven (7) days as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
NON-AGENDA ITEM/ BUILDING & ZONING
Comm. Rock Meeks made a motion to hear a Non-Agenda item as requested by Bill Hammond. Second was made by Stevens and the MOTION CARRIES.
Mr. Hammond requested Board approval of the Chairman’s signature on the yearly Community Rating System (CRS) cover letter. The CC-213-1 Form Annual Re-Certification is due to FEMA by October 1st each year.
Comm. Stevens made a motion to approve the Chairman’s signature on the CRS cover letter as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
DEPARTMENT REPORTS
COUNTY COORDINATOR
Fred Moody
- Mr. Moody announced the County Auction is scheduled for Saturday, October 29, 2016 at the Levy County Road Department facility beginning at 9:00 A.M.
- Mr. Moody requested Board approval of a Third Amendment to Three Party Agreement between Levy County and the University of Florida Board of Trustees and William F. Hamilton, M.D. for District Medical Examiner Services, University Physician Support Services, University non-Physician Support Services, and facility use. The Agreement is effective October 1, 2016 to September 30, 2017 and the annual amount is $50,472.00.
Comm. Joyner made a motion to approve the Third Amendment to the Three Party Agreement as presented. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
ROAD DEPARTMENT
Alice LaLonde, Administrative Office Manager
- Request approval of Agreement with Mills Engineering for Annual Contract.
Fred Moody requested Board approval on behalf of Alice LaLonde the Agreement with Addendum for the Mills Engineering Annual Contract and stated the contract remains unchanged from last year. The Addendum was read into public record and includes the following:
Re-surfacing and widening C343
Re-surfacing and widening C40A
Reconstruction/Resurface Clay Landing
Re-surfacing and widening C326
Comm. Rooks made a motion to approve the Agreement with Addendum for the Mills Engineering Annual Contract as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
- Request adoption of Resolution 2016-044 to schedule a Public Hearing on Tuesday, October 4, 2016 at 9:00 A.M. for the closure of portions of SE 110th Terrace and SE 4th Street located in Levy Ranchettes requested by petitioner Larry Myers.
Mr. Moody requested Board approval of Resolution 2016-044 scheduling a Public Hearing on Tuesday, October 4, 2016 at 9:00 A.M. for the closure of portions of SE 110th Terrace and SE 4th Street located in Levy Ranchettes as requested by petitioner Larry Myers.
Comm. Stevens made a motion to approve Resolution 2016-044 as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
Mr. Moody reminded the Commissioners of the following upcoming Special Meeting dates for year-end business:
Trim Hearing, September 8, 2016 at 6:00 P.M.
Annual Rate Resolution Adoption, September 13, 2016 at 6:00 P.M.
Final Budget Adoption, September 19, 2016 at 6:00 P.M.
Meeting to pay Year End Bills, September 30, 2016 at 9:00 A.M.
ASSISTANT TO THE COUNTY COORDINATOR
Wilbur Dean requested the Board re-appoint Marlon Gayle, Levy County Housing Planner, as the Levy County Representative to the Central Florida Community Action Agency Board (CFCAA) for October 1, 2016 through September 30, 2017 and approve a motion for staff to prepare a letter for submittal to CFCAA.
Comm. Rock Meeks made a motion to re-appoint Marlon Gayle as the Representative to the CFCAA Board and to have staff prepare a letter for submittal to CFCAA. Second was made by Comm. Rooks and the MOTION CARRIES.
PARKS AND RECREATION
Matt Weldon, Director
Request approval of the Florida Communities Trust’s Parks and Open Space Program Grant application for the Waccasassa Basin Preservation Project.
Mr. Weldon requested the Board ratify the Florida Communities Trust’s Parks and Open Space Program Grant application for the Waccasassa Basin Preservation Project. The amount of the grant if $1.775 million.
Questions were asked by Dana Sheffield, Renate Cannon and Robert Jordan.
Comm. Joyner made a motion to ratify the Grant application as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
Mr. Weldon provided information mosquito control efforts in Cedar Key after the storm stating he was not in favor of aerial spraying.
SHIP
Shenley Neely, Planning Director
Request a motion to approve SHIP Annual Reports to be submitted to the Florida Housing Finance Corporation.
Ms. Neely requested Board approval of the SHIP Annual Reports to be submitted to the Florida Housing Finance Corporation.
Comm. Rock Meeks made a motion to approve the SHIP Annual Reports to be submitted to the Florida Housing Finance Corporation as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
COUNTY ATTORNEY
Anne Bast Brown
- Request motion to approve order form and renewal terms for Thompson Reuters/WestLaw subscription.
Atty. Brown requested Board approval of the order form and 5-year renewal term for the Thompson Reuters/WestLaw subscription.
Comm. Rock Meeks made a motion to approve the order form and renewal for Thompson Reuters/WestLaw subscription as requested. Second was made by Comm. Stevens and the MOTION CARRIES.
- Request approval of Amendment to Agreement for legal services with Allen, Norton & Blue, P.A. for legal services related to employment issues.
Atty. Brown requested Board approval of the Amendment to the Agreement for legal services with Allen, Norton & Blue, P.A. for legal services related to employment issues. There is a $15 per hour increase making the total fee per hour $245.
Comm. Joyner made a motion to approve the Amendment to the Agreement with Allen, Norton & Blue, P.A. as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
Mr. Jordan expressed concerns for the amount charged for services.
PUBLIC COMMENT
Sallie Ann Collins stated she was not aware or notified of the Landfill being closed when the storm came through.
Wilbur Dean stated interviews will take place this Thursday for a 4-H Director for Levy County by the University.
Brett Beauchamp spoke on behalf of Sheriff McCallum of the work done by all agencies working together during the storm.
COMMISSIONERS’ REPORTS
Comm. John Meeks welcomed the newly hired Department of Public Safety Director, James Harrell to the meeting. Comm. John Meeks stated the Levy County CERT Program will have a meeting on September 12th at 6:00 P.M.
Comm. Joyner spoke of water run-off in the area near CR326 and 115th Street. Comm. Joyner stated the Love Levy Clothes Closet at the Morriston Baptist Church is open for those in need of clothes and non-perishable food items.
Comm. Rooks stated she would like to have a fly-over done in the area of CR345/CR247/SR24 concerning water drainage. Comm. Rooks stated there are meals being served at the Rosewood Baptist Church beginning at 5:00 P.M. Comm. Rooks stated Animal Service shelter is able to keep pets during a storm. She also informed everyone there is a Pet Adoption event scheduled for September 17th.
An announcement was made informing everyone of the passing of Chiefland City Commissioner, Teal Pomeroy as the result of a diving accident recently.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 10:30 A.M.
ATTEST: BOARD OF COUNTY COMMISSIONERS
LEVY COUNTY, FL
________________________________________ ________________________________________
Clerk of Court, Danny J. Shipp Chairman, John Meeks