BOCC Regular Meeting September 8, 2015

REGULAR MEETING

LEVY COUNTY BOARD OF COUNTY COMMISSIONERS

SEPTEMBER 8, 2015

 

 

The Regular Meeting of the Board of Levy County Commissioners was held on September 8, 2015 at 9:00 A.M. in the Levy County Board of County Commissioners meeting room with the following Commissioners present:

 

Chairman John Meeks

Comm. Rock Meeks

Comm. Danny Stevens

Comm. Lilly Rooks

Comm. Mike Joyner

 

Also present were:

 

County Attorney – Anne Bast Brown
County Coordinator – Fred Moody

 

 

Chairman John Meeks called the Meeting to order at 9:00 A.M.  Comm. Rock Meeks gave the invocation, followed by the Pledge of Allegiance.

 

 

EXPENDITURES

 

Comm. Rock Meeks made a motion to approve the following expenditures presented for payment.  Second was made by Comm. Stevens and the MOTION CARRIES.

CHECK NUMBER

120844-121039
FUND        AMOUNT
GENERAL REVENUE1,159,182.96
ROAD197,752.89
PAL LIBRARY17,666.69
COURT TECH/CRIM PREV12,272.20
TRANSPORTATION3,345.76
911126,647.04
COURT FACILITIES352.00
EMS34,100.61
FIRE33,110.10
TOURIST DEVELOPMENT5,829.76
UTILITIES6,246.53
ADD COURT COSTS3,242.15
DEBT SERVICE2,500.00
CAPITAL PROJECTS10,889.50
LANDFILL86,654.41
TOTAL   $ 1,699,792.60
 
EFT PAYMENT   $      24,459.95
ONLINE TRANSFER – GENERAL FUND1,000,000.00
ONLINE TRANSFER – EMS412,903.00
ONLINE TRANSFER – FIRE193,145.00
ONLINE TRANSFER – UTILITIES80,211.00
TOTAL ONLINE TRANSFERS   $ 1,686,259.00

MINUTES

The minutes for the Regular Board meeting held on August 4, 2015 were presented for approval.

Comm. Rock Meeks made a motion to approve the minutes for the Regular Board meeting held on August 4, 2015 as presented.  Second was made by Comm. Stevens and the MOTION CARRIES.

PUBLIC COMMENT

Ivan Chubb presented to the Board an American flag honoring those who died on 9/11/01 in the World Trade Center terrorist attack.

Director of Veterans Services, Robert Lowyns stated the flag will be on display at the Levy County Veterans Services office.

Michael Gaither questioned the removal of the handicap parking space which had recently been marked in front the courthouse.

Comm. John Meeks stated there are guidelines set by the ADA which must be complied with and the location along the street did not comply with these guidelines.

Kay Gaither thanked Mr. Moody for the call notifying herself and Mr. Gaither of the removal of the handicap space.

Mrs. Gaither commented on the Animal Services Department not giving worm medication to adult dogs.

PUBLIC HEARING

DEVELOPMENT DEPARTMENT

Atty. Brown administered the swearing in procedures for those wishing to speak for or against any of the items to be presented.

Bill Hammond, Director

A. Request the Board to proceed to approve Hardship Variance Ha. Va. 15-05 for John McGowan II.

Mr. Hammond requested Board approval of Hardship Variance Ha. Va. 15-05 for John McGowan, II.

Comm. John Meeks asked if any of the Commissioners had any ex-parte communication with the petitioner.  There were none.

Comm. John Meeks asked if there was anyone in the audience wishing to speak for or against the petition.  There were none.

Comm. Joyner made a motion to approve Hardship Variance Ha. Va. 15-05 as requested.  Second was made by Comm. Rooks and the MOTION CARRIES.

B. Request the Board to proceed to adopt Resolution 2015-41 for Ronald and Linda Gillman.

Mr. Hammond requested Board approval of Resolution 2015-41, Plat Vacation of “US 19 No. 10 Addition” for Ronald and Linda Gillman.

Comm. John Meeks asked if any of the Commissioners had any ex-parte communication with the petitioners.  There were none.

Comm. John Meeks asked if there was anyone in the audience wishing to speak for or against the petition.

Ronald Gillman spoke.

Comm. Stevens made a motion to approve Resolution 2015-41 as requested.  Second was made by Comm. Joyner and the MOTION CARRIES.

C. Request the Board to proceed to adopt the Order to Approve for Frank A. Marino, Jr. and Scott P. McKinley, Trustee. (SE 15-03).

Mr. Hammond requested Board proceed to adopt the Order to Approve or Order to Deny for Frank A. Marino, Jr. and Scott P. McKinley, Trustee (SE 15-03).  The Special Exception is to allow on-premise sales and consumption of alcohol at Scooter Haven Country Club, Inc. in Inglis.

Comm. John Meeks asked if any of the Commissioners had any ex-parte communication with the petitioners.  Comm. Stevens, Comm. Rock Meeks, Comm. Rooks, Comm. Joyner and Comm. John Meeks all stated they had ex-parte communication with the petitioners.

One of the applicants, Lewis Falco presented information to the Board regarding the petition.

Comm. John Meeks asked if anyone in the audience wishing to speak for or against the petition.  Those who spoke are listed below:

            For                                                                  Against

            Cheryl Eckert                                                  Carl Roof

            Mitch Gerardi                                                 Juanita Roof

            Lewis Falco                                                     Carl Roof, Jr.

            Lisa Flanders                                                   Eldridge Fowler

                                                                                    Gary Jones

                                                                                    Renate Cannon

                                                                                    Robert Roar

                                                                                    Kay Gaither

Comm. Joyner made a motion to approve the Order to Deny for SE 15-03.  Second was made by Comm. Stevens and the MOTION CARRIES.

The meeting recessed at 10:15 A.M.

The meeting reconvened at 10:26 A.M.

DEVELOPMENT DEPARTMENT

Bill Hammond, Director

Request signature of Chairman for the NFIP, AW 214 Annual Re-certification.

Mr. Hammond requested Board approval of the Annual Re-Certification, Form AW-214-1 due to FEMA by October 1st each year.  This form requires the Development Department to certify the continued implementation of credited activities required by the County’s participation in the CRS. (Community Rating System)

Comm. Stevens made a motion to approve the NFIP, AW-214-1 Re-certification as requested.  Second was made by Comm. Meeks and the MOTION CARRIES.

SOUTH LEVY RESIDENTS

Ms. Pam Willis and Mr. Eldridge Fowler

Request more assistance with flood control in Inglis and South Levy County.  (CR 40A and Butler Road)

Pam Willis and Eldridge made a presentation to the Board regarding the flooding in the area of CR 40A and Butler Road near Inglis.  They stated they wanted the Board take action to replace the culverts or add a bridge north of C40A and to clean out the mosquito control ditch located north of C40A on US19.

DEPARTMENT REPORTS

COUNTY COORDINATOR

Fred Moody

A. Presenting proposed addition to “Assistant to the County Coordinator” job description.

Mr. Moody requested Board approval of the proposed addition to the “Assistant to the County Coordinator” job description.  The requested addition is:  In the absence of the County Coordinator the Assistant to the County Coordinator is authorized to sign internal documents such as payroll, purchase orders, budget transfers, leave and travel requests or other internal documents as determined by the County Coordinator.

Comm. Rock Meeks made a motion to approve the addition to the Assistant to the County Coordinator job description as requested.  Second was made by Comm. Joyner and the MOTION CARRIES.

B. Request approval to partner with Town of Bronson in paving of NE 80th Street also known as “School Street”.

Mr. Moody requested Board approval to partner with the Town of Bronson in the paving of NE 80th Street, also known as School Street.  The county portion of this street is already scheduled to be paved.  The Town of Bronson has agreed to pay the amount of $34,058.15, the estimated cost for the Road Department to include the portion of the street maintained by the Town.

Comm. Stevens made a motion to approve the Road Department partnering with the Town of Bronson in the paving of NE 80th Street as requested.  Second was made by Comm. Rooks and the MOTION CARRIES.

C. Request approval of Renewal and Amendment of Lease made as of October 1, 2015 between Hudson Properties, Inc. and Levy County, for Guardian Ad Litem.

Mr. Moody requested Board approval of the Renewal and Amendment of Lease made as of October 1, 2015 between Hudson Properties, Inc. and Levy County, for Guardian Ad Litem.  The monthly lease amount is shared by Levy and Gilchrist County.  Mr. Moody stated the monthly portion to be paid by Levy County is $1,078.86.

Comm. Stevens made a motion to approve the Renewal and Amendment of Lease as requested.  Second was made by Comm. Joyner and the MOTION CARRIES.

ASSISTANT TO THE COUNTY COORDINATOR

Wilbur Dean

Request approval to donate a surplus vehicle to AMVETS of Levy County, District 16.  Asset #6697, VIN# 1FDWE35S95HA30285, 2005 Ford, formerly LCT 14.

Mr. Dean requested Board approval to donate a surplus vehicle from the Transit Department to AMVETS of Levy County, District 16.

Comm. Joyner made a motion to approve the donation of a vehicle from the Transit Department to AMVETS of Levy County, District 16 as requested.  Second was made by Comm. Rock Meeks and the MOTION CARRIES.

CLERK OF THE COURT

Danny J. Shipp

Update on Value Adjustment Board, (VAB).

Wilbur Dean gave an update on behalf of Mr. Shipp on the Value Adjustment Board to the Commissioners and stated it is time for the Board to select which Commissioners would serve for 2015.

Comm. Stevens made a motion to appoint Comm. John Meeks and Comm. Joyner to the VAB.  Second was made by Comm. Rooks and the MOTION CARRIES.

COUNTY AGENT

Albert Fuller, Director

Requesting a donation from the County Commissioners for building an apiary education exhibit at the Levy County Extension Office address.

Mr. Fuller introduced Kathy Johnson who will be maintaining the bees in the apiary education exhibit at the Ag. Extension property.  Ms. Johnson gave a presentation to the Board of the plans for the apiary exhibit and requested a donation from the Board to install an 8 ft. wall around the exhibit with glass for viewing.  The cost for this wall enclosure would be $4,085 and Ms. Johnson stated there is someone willing to match the Board’s contribution.

Comm. Joyner made a motion to approve donating $2,042.50 toward the expense of building the wall around the apiary exhibit.  Second was made by Comm. Rock Meeks and the MOTION CARRIES.

GRANTS COORDINATOR

Tisha Whitehurst

Ratify the approval and submittal by Fred Moody, County Coordinator, of the application for Planning Assistance for the RESTORE Act Direct Component Non-Construction Activities, and authorize the County Coordinator to approve and submit any amendments to the application.

Mrs. Whitehurst requested the Board ratify and approve Fred Moody, County Coordinator to submit the application for Planning Assistance for the RESTORE Act Direct Component Non-Construction Activities, and to authorize the County Coordinator to approve and submit any amendments to the application.

Comm. Joyner made a motion to ratify and approve submittal by Mr. Moody of the application as requested and to approve Mr. Moody to approve and submit any amendments to the application as requested.  Second was made by Comm. Rock Meeks and the MOTION CARRIES.

LIBRARY

Lisa Brasher, Director

Request approval of State Aid to Libraries Grant Agreement for FY 2015/16.

Ms. Brasher requested Board approval of the State Aid to Libraries Grant Agreement for FY 2015/2016.

Comm. Rooks made a motion to approve the State Aid to Libraries Grant Agreement for FY 2015/2016 as requested.  Second was made by Comm. Rock Meeks and the MOTION CARRIES.

PUBLIC SAFETY

David Knowles, Director

A. Presenting Public Safety quarterly report.

Chief Knowles gave a presentation of the quarterly Public Safety Report.

B Requesting approval of the Board for FY 2014-2015 third quarter write-off’s.

Chief Knowles requested Board approval of the FY 2014-2015 third quarter write-off’s in the amount of $95,321.52.

Comm. Stevens made a motion to approve the FY 2014-2015 third quarter write-off’s as presented.  Second was made by Comm. Joyner and the MOTION CARRIES.

C. Requesting approval for the purchase of a server from Dell for $3,819.42.

Chief Knowles requested Board approval for the purchase of a Dell server in the amount of $3,819.42.  Chief Knowles stated the cost of the server is according to State contract and will be purchased directly from Dell as all of the other equipment for their system at the Department of Public Safety is also Dell.

Comm. Stevens made a motion to approve the purchase of a Dell server as requested.  Second was made by Comm. Joyner and the MOTION CARRIES.

ROAD DEPARTMENT

Bruce Greenlee, Administrative Road Superintendent

Request permission of the Board to seek Right of Way for SE 160th Ave.

Mr. Greenlee requested Board approval to seek 60 ft. Right of Way for a portion of SE 160th Ave not currently county maintained.

Comm. Joyner made a motion to approve seeking Right of Way for a portion of SE 160th Ave. as requested by Mr. Greenlee.  Second was made by Comm. Stevens and the MOTION CARRIES.

Comm. Rooks requested information from Mr. Greenlee regarding the bridges in Cedar Key.

Mr. Greenlee stated he had spoken with someone from Universal Engineers recently and is waiting for a call to schedule a time in which someone can come out to look at the approach to the bridge.

COUNTY ATTORNEY

Anne Bast Brown

Request approval of waiver of requirements of SS.122.313 (3) and (7), Fla. Stat. for Chris Cowart and Marilyn Ladner as members of the RESTORE Act Advisory Committee.

Atty. Brown requested Board approval for the waiver of requirements of SS.122.313 (3) and (7), Fla. Stat. for Chris Cowart and Marilyn Ladner as members of the RESTORE Act Advisory Committee.

Comm. Rock Meeks made a motion to approve the waiver of requirements of SS.122.313 (3) and (7) as requested.  Second was made by Comm. Rooks and the MOTION CARRIES.

PUBLIC COMMENTS

Toni Collins requested there be clearer information be added to the Board meeting Agenda’s.

Dana Sheffield echoed Mrs. Collins’ request for clearer information on the Board meeting Agenda’s.

Donna Rowe spoke to the Board regarding the requirement of drug testing and background checks for Animal Service volunteers.

Lucille Reese also spoke regarding volunteering at Animal Services.

COMMISSIONERS’ REPORTS

Comm. Joyner stated the local Ranch Rodeo Team will be competing in the State Finals held in Kissimmee on September 25th and 26th.

Comm. Rooks stated Friday, September 11th there will be a prayer service held at the Episcopal Church in Cedar Key at 12:00 P.M. and all are welcome to attend.

Comm. Rooks stated there will be an Animal Service Report given every three (3) months instead of monthly.

Comm. John Meeks announced the next Legislative Delegation meeting will be on Monday, September 21st at 9:30 A.M. at the Dogan Cobb Municipal Building in Bronson.

Comm. John Meeks stated he had recently attended a RESTORE Act meeting where “Pot 3” money was discussed.

Comm. John Meeks brought up the issue of videotaping of Board meetings for discussion.

Terry Witt stated there would be transparency if the meetings were videotaped and would like to see it available on the Clerk’s website along with the meetings audio and minutes.

Ms. Jones stated she was videoing from her phone and it was available live on the Chiefland Citizen website at no charge.

Other audience members who spoke were:  Kay Gaither, Lucille Reese, Albert Reese, Mrs. Meeks.

It was agreed by the Commissioners videoing done for the meeting would not be necessary as it was already being done by different members of the audience.

  • The meeting to adopt the Final Budget is scheduled for September 14th at 6:00 P.M.

THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 12:21 P.M.

ATTEST:                                                                                     BOARD OF COUNTY COMMISSIONERS

                                                                                                    LEVY COUNTY, FL

________________________________________                    ________________________________________

Clerk of Court, Danny J. Shipp                                                  Chairman, John Meeks