Public Records

BOCC RecordsCourt RecordsOfficial Records

Board of County Commissioners Records

The Florida Constitution provides for the Clerk to act as Ex-Officio Clerk to the Board of County Commissioners. In this capacity, a primary responsibility of the Clerk is to record and index minutes to the Board of County Commission meetings. BOCC Audio Recordings & Minutes can be accessed online using the link below.

BOCC Minutes & Audio Recordings

County Reports

Our office believes strongly in transparency and providing the public with information pertaining to the finances of the County. The Department of Finance for Levy County, Florida is under the direction of Jared Blanton, CPA, MBA under the supervison of Clerk & Comptroller, Danny J. Shipp.

BOCC Budget – The budget serves as the key tool for setting operational and capital project spending priorities and is legally enacted each fiscal year. Preparation of the proposed budget for direct spending by the BOCC is the responsibility of Jared Blanton, CPA, MBA, Finance Director. After preparation, the proposed budget is then presented to the citizens and the BOCC at two public hearings in September. Final adjustments to the proposed budget may be made by a majority of the BOCC at these hearings. These hearings are also used to set the annual property tax millage rate. All budgets are required to be balanced, with all expenditures supported by identified funding sources.

https://www.levyclerk.com/levy-county-budgetary-info/

Annual Financial Statements – Annual financial statements are prepared for a variety of purposes. They are legally required. They assist Administration in monitoring annual expenditures, multi-year projects and provide a “status” report for the financial condition of the County. The annual audit report is prepared by the Clerk’s Office and audited by an independent audit firm and is statutorily required each fiscal year. The purpose of and scope of work are described within the report.

https://flauditor.gov/pages/county_efile%20pages/levy.htm

Statement of County Funded Court-Related Costs – This report is statutorily required each year and is audited by the County’s independent auditor. The report shows the various court-related expenditures funded by the County.

https://myfloridacfo.com/Division/AA/LocalGovernments/default.htm

Court Records

The Clerk of the Circuit Court acts as custodian of the court’s records and performs such duties as are enjoined by statute or imposed by lawful authority of the court. It is the duty of the Clerk to make and keep an accurate record of the proceedings in court and of the courts’ orders and adjudications. The wide and varied services offered by the Clerk of Courts office is governed by Florida Statute. These services are offered to serve you, the public, and your access to the court system.

Individuals desiring to have more extensive access for online court cases should download the Levy County Access Agreement form, fill out according to the instructions in the packet, notarize and send back to the Clerk’s office via email at dobbins-deanna@levyclerk.com. Users will be notified via email with login credentials within 3 working days.

Certain agencies, entities, or law firms wanting to register multiple users also will need to complete and sign the Okaloosa Gatekeeper Agency form to view records online and return it to the Clerk’s office according to the instructions in the packet.  Agency Gatekeepers shall use the Okaloosa Gatekeeper Management Request Form to modify or remove individual users within their organization, and to designate replacement or additional gatekeepers.

The Okaloosa County Access Agreement is for our local Case Management System (Benchmark).

To eFile you will need to register with MyFlorida eFiling portal.

Need help navigating the eFiling portal?  Take a look at the Training Videos available.

Search Court Records Online

Official Records

Many types of documents are recorded in the Clerk’s Office. Mortgages, deeds, assignments, leases, agreements, notices, claims of liens, satisfactions and other instruments relating to the ownership, transfer, encumbrance of or claims against real or personal property or any interest therein. Other documents recorded are court documents, declarations of domicile, and certain federal instruments.

Recording fees
The recording fee for recording a document is $10.00 for the first page and $8.50 for each additional. There is an indexing fee applied to all documents. If there are over 4 names to be indexed there is a $1.00 fee for each additional name. Recording a subdivision plat is $30.00 for the first page and $15.00 for each additional page.

Documentary stamps
This office also serves as a collection agent for the Florida Department of Revenue. It is the duty of this office to collect the required documentary and intangible taxes on documents such as deeds and mortgages unless exempt. The current documentary stamp tax fee for a deed is .70 cents per $100.00 based on the consideration. Consideration may be the amount paid, amount of any encumbrance, value of a trade, or combinations of one or more of these. Please consult with this office or the Department of Revenue for assistance in determining consideration. The current documentary stamp tax fee for a mortgage is .35 cents per $100.00 based on the mortgage amount. When figuring the documentary stamp tax, you always round up to the next hundred. Also, on a mortgage intangible tax is due at the rate of 2 mills (.002) of the actual mortgage amount.

Documentary stamp tax notice:
Failure to pay the full amount of documentary stamps due will result in a penalty under §201.17(2)(b), F.S.  The penalty is equal to 10 percent of any unpaid tax and may escalate to 50 percent of the unpaid tax, depending on the amount of time the tax is unpaid.  Interest of one percent per month is charged based upon the amount of tax due from the date of recordation until the tax is paid.  Additional penalties may apply.

There is a continuing obligation to pay documentary stamp taxes based on the consideration, as required by law and defined by code, on value paid for a deed transferring any interest in real property.  If incorrect documentary stamp taxes are paid, penalty and interest may accrue. The definition of consideration may be highly technical and may require assistance.  This office has very limited information and advises that in all cases you contact the Florida Department of Revenue for exact directions. They may be reached at Florida Department of Revenue Taxpayer Services, Monday through Friday, 7 a.m. to 6 p.m., at 800-352-3671.  Or you may want to contact James McAdams, Program Director, Property Tax Oversight, Florida Department of Revenue, PO Box 3000, Tallahassee, FL 32315-3000, 850-488-3338, dorpto@dor.state.fl.us.

Submitting a document for recording
Documents may be submitted for recording in person, or by mail, at the Levy County Courthouse.

355 South Court Street
Bronson, Florida 32621

We also receive documents via e-recording vendors.

If submitted by mail, please enclose a self-addressed, stamped envelope for the document to be returned. Our office cannot accept personal checks.

Danny J. Shipp
Clerk of Circuit Court & Comptroller
Levy County, Florida
355 South Court Street
Bronson, Florida 32621
Phone: 352-486-5266
Fax: 352-486-5166

Deanna Dobbins
Chief Deputy Clerk/Court Director
Clerk of Circuit Court & Comptroller

Levy County, Florida
355 South Court Street
Bronson, Florida 32621
Phone: 352-486-5266
Fax: 352-486-5166
Email: dobbins-deanna@levyclerk.com

Jared Blanton, CPA, MBA
Finance Director
Clerk of Circuit Court & Comptroller
Levy County, Florida

355 South Court Street
Bronson, Florida 32621
Phone: 352-486-5266
Fax: 352-486-5166
Email: blanton-jared@levyclerk.com

Faith Southard
Admin Services Supervisor
Clerk of Circuit Court & Comptroller
Levy County, Florida

355 South Court Street
Bronson, Florida 32621
Phone: 352-486-5266
Fax: 352-486-5166
Email: southard-faith@levyclerk.com