REGULAR MEETING

LEVY COUNTY BOARD OF COUNTY COMMISSIONERS

JUNE 19, 2012

 

 

The Regular Meeting of the Board of Levy County Commissioners was held on June 19, 2012 at 9:00 AM in the Levy County Board ofCountyCommissionersmeeting room, with the following Commissioners present:

 

Chairman Danny Stevens

Comm. Marsha Drew

Comm. Ryan Bell

Comm.ChadJohnson

            Also present were:

Clerk of Court – Danny Shipp

CountyAttorney– Anne Bast Brown

CountyCoordinator– Fred Moody

 

Chairman Stevens called the meeting to order at 9:00 AM.   Sheriff Johnny Smith gave the invocation, followed by the Pledge of Allegiance.

 

EXPENDITURES

 

Comm. Bell made a motion to approve the following expenditures presented for payment.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

 

MINUTES

 

The following minutes for the June 5^th Board of County Commissioners meeting were presented for Board approval.            – TABLED –

 

 

AUDIT REPORT

 

Martha Garcia-Baker

Carr, Riggs & Ingram, LLC

 

Presenting 2011 Audit Report.

 

Mrs. Garcia-Baker presented the Audit Report to the Board for the fiscal year ended September 30, 2011.

CLERK OF COURT

 

Danny Shipp, Clerk of Court

 

Presenting a request from the 8^th Judicial Circuit to continue to contract with Paul Silverman as a special foreclosure magistrate.

 

Mr. Shipp requested Board approval of a request from the 8^th Judicial Circuit to continue to contract with Paul Silverman as a special foreclosure magistrate.  The estimated time frame for this contract would be from July 1, 2012 to the end of June 2013 at a cost of approximately $15,750.

 

Comm. Bell made a motion to continue contracting with Paul Silverman as a special foreclosure magistrate as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

DEPARTMENT REPORTS

 

COUNTY COORDINATOR

 

Fred Moody,CountyCoordinator

 

A.       Consider reclassifying Ms. Connie Conley from Levy County Transit Interim Director to Levy County Transit Director.

 

Mr. Moody requested reclassification of Connie Conley from Levy County Transit Interim Director to Levy County Transit Director.

 

Comm. Drew made a motion to reclassify Connie Conley as Levy County Transit Director as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

B.     Request from Mrs. Toni Collins of the Levy County Historical Society for a letter of support to be included with a grant application.

 

Mr. Moody requested on behalf of Mrs. Collins for a letter of support to be submitted with a small matching grant application submitted by the Cedar Key Historical Society for grant funds pertaining to a survey of the Helen Dunham.  This was a late 19^th century sternwheeler-steamboat which once played a vital part in the development and commerce ofLevyCounty’s timber industry.

 

Comm. Johnson made a motion to approve providing a letter of support for the Cedar Key Historical Society as requested.  Second was made byBelland the MOTION CARRIES.

 

Mr. Moody reminded the Board of the following upcoming events:

 

LARC has challenged all political candidates to a softball game on Saturday, June 23^rd atStricklandPark in Chiefland.  The gates will open at 5:00 P.M. and the game will start at 7:00 P.M.

 

A ceremony for Sgt. Carl Campbell is scheduled for Friday June 29^th at 4:00 P.M. at the train depot in Chiefland.

 

The Finance Department is ready to start meeting with the departments about their budgets for the upcoming year.

 

 

LIBRARY

 

Lisa Brasher, Director

A.    Request approval of Amendment 1 to the Auto-Graphics Contract.

 

Ms. Brasher requested Board approval of Amendment 1 to the Auto-Graphics Contract.  Ms. Brasher explained the amendment is to eliminate the Pre-Project Consultation Visit and add an additional day of Training.

 

Comm. Bell made a motion to approve Amendment 1 to the Auto-Graphics Contract as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

B.     Florida Celebrating 500 years in 2013.

 

Ms. Brasher presented to the Board a “time capsule” which had been provided to the Levy County Library by the Florida Department of State.  The Department of State is coordinating “VivaFlorida500”, a statewide, year-long, multicultural commemoration in 2013.  They are encouraging the Libraries to work with theCountyCommissionto plan activities and programs in 2013 celebrate this event.

 

 

ROAD DEPARTMENT

 

Bruce Greenlee, Administrative Superintendent

A.    Open timber bids. (for bridge repair)

 

Mr. Greenlee presented a bid from Florida Forest Products inCrossCityto the Board for the purchase of timber to repair the bridge on Buck Island Grade.  Below are the amounts from the bid received:

 

Quantity          Item                                         Price

8                      12 x 12 x 24 timbers               $624.96 / smooth        560.28 / rough

60                    3 x 8 x 24 decking board        $100.88 / smooth or rough

66                    6 x 8 x 14 stringers                  $  98.00 / smooth or rough

 

Comm. Bell made a motion to approve the bid as presented from Florida Forest Products.  Second was made by Comm. Drew and the MOTION CARRIES.

 

B.     Start yearly bid process for items for the Road Department.

 

Mr. Greenlee requested Board approval to start the bid process for the following items for the Road Department:

 

Asphalt                        Emulsion Prime Tar

Motor Oils                   Galvanized Culvert Pipes

Porta Potty                  Safety Items

Sod                              Sign Materials

Striping

 

Comm. Drew made a motion to approve the Road Department starting the bid process for the above listed items for the Road Department.  Second was made by Johnson and the MOTION CARRIES.

 

 

SOLID WASTE

 

Benny Jerrels, Director

Request permission to purchase John Deere 328D Skid Steer.

 

Mr. Jerrles requested Board approval to purchase a John Deere 328D Skid Steer and a Worksite Pro GS72 Scrap Grapple for use in theRecyclingBuilding.  Utilizing the Florida Sheriff’s Association, Florida Association of Counties & Florida Fire Chief’s Association, the bid received is listed below:

 

John Deere 328D Skid Steer                                      $34,954.28

John Deere Worksite Pro GS72 Scrap Grapple          $  3,933.00

 

Mr. Jerrels explained $26,424.00 will come from the 2011-2012 Small County Consolidated Grant Agreement and the remainder $12,463.28 will be taken from the Recycling Equipment budget.

 

Comm. Bell made a motion to approve the purchase of a John Deere 328D Skid Steer and a Worksite Pro GS72 Scrap Grapple as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

 

LEVY COUNTY SHERIFF’S OFFICE

 

Johnny Smith,LevyCountySheriff

Lt. Scott Finnen

Chief Dennis Strow, Williston Police Department

 

Allow Williston Police Department to use $2,077 out of countywide communication fund to pay for electronic radio pay to talk to Levy County First Responders.

 

Lt. Scott Finnen requested Board approval to allow the Williston Police Department to use $2,077 from the Countywide Communication Fund to purchase radios from Williams Communications, Inc. for the Williston Police Department.  The Sheriff’s Office has a base station which will be used for this.  The addition of these radios will allow the Williston Police Officers and dispatchers to communicate with the Sheriff’s Department in the event of an emergency.

 

Comm. Johnson made a motion to tentatively approve the purchase of radios from Williams Communication, Inc. as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

COUNTY ATTORNEY

 

Anne Bast Brown,CountyAttorney

Approval of Settlement Agreement for David Lugo Maldonado, in settlement of potential foreclosure claim by County.

 

Atty. Brown requested board approval of a Settlement Agreement for David Lugo Maldonado, in settlement of potential foreclosure claim by the county for the SHIP mortgage in the amount of $24,500.  A settlement agreement has been negotiated with Mr. Maldonado for him to make payments of $150 per month to the SHIP Department to reduce the balance of $26,460 (original principal amount + 4% interest since the past 24 months), with a final balloon payment due in July of 2014.

 

Comm. Bell made a motion to approve the Settlement Agreement with David Lugo Maldonado as presented.  Second was made by Comm. Drew and the MOTION CARRIES.

 

 

COMMISSIONERS’ REPORTS

 

Comm. Bell

Request approval of the Twelfth Amended and Restated Agreement to Establish the Citrus, Levy, Marion Workforce Development Board (“CLM Workforce”).

 

Comm. Bell presented and requested Board approval of the above stated Agreement.  The Twelfth Amended and Restated Agreement amends the Eleventh Amended and Restated Agreement adopted by the Board on August 2, 2011 establishing up to two (2) Private Training Provider Representatives with one (1) representing not for profit training providers.  The Agreement will be effective July 1, 2012.

 

Comm. Drew made a motion to approve the Twelfth Amended and Restated Agreement to Establish the CLM Workforce Development Board.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

Mr. Moody informed the Board members Karen was preparing a calendar of upcoming political events and will be sending copies out.

 

The meeting recessed at 9:57 A.M.

The meeting reconvened at 10:08 A.M.

 

 

PUBLIC SAFETY

 

David Knowles, Director

A.        Request authorization for the Director to electronically sign for submission of Assistance to Firefighter Grant (AFG) application.

Mr. Knowles requested Board approval for the Director to electronically sign for submission of Assistance to Firefighter Grant (AFG) application which is due by July 6^th.  The items requested through this grant are two new ambulances, heart monitors, communications equipment, a water tender, bunker and air packs for the fire departments in the county.

 

Comm. Drew made a motion to approve Mr. Knowles, the Public Safety Director to electronically sign for submission of Assistance to the Firefighter Grant application as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

Mr. Knowles brought three items to the Board’s attention:

 

1. EMSis currently working with the Department of Environmental Protection Agency on the Department of Corrections facility (the old Levy Forestry Camp) and moving forward in a positive way.  Currently, Legislation will not be able to turn over ownership of the property to the County, but a Lease Agreement can be done for $300 per year, if approved.

 

2. EMSwas awarded a $50,000 Grant, which had been applied for earlier in the year and will be used to purchase chest compression equipment for the outlying ambulances and transport units.

 

3.  In the past few weeks, theEMShas had some vehicle problems:  two of the ambulance motors need to be replaced.  Mr. Knowles has been working with Mr. Moody to determine what could be done to keep enough units up and running.

 

B.  Request approval of the agreement for Fowlers Bluff Volunteer Fire Department to merge with Levy County Fire Rescue.  Requires signature.

 

Mr. Knowles introduced Chief David Florance of Fowlers Bluff Volunteer Fire Department and Dr. Robert Mount of Chiefland.  Mr. Knowles then requested Board approval of the Agreement for Fowlers Bluff Volunteer Fire Department to merge with Levy County Fire Rescue renaming it to Levy County Fire Station #4.

 

Comm. Johnson made a motion to approve the Agreement for Fowlers Bluff Volunteer Fire Department to merge with Levy County Fire Rescue.  Second was made by Comm. Drew and the MOTION CARRIES.

 

The meeting recessed at 10:18 A.M.

The meeting reconvened at 11:03 A.M.

 

 

AGENT OF RECORD/BROKER SERVICES FOR EMPLOYEE BENEFITS

 

Presentations were made from the following for Agent of Record/Broker services for employee benefits:

 

Bethany Schenk, BeneTek Corporation located inOrlando

 

Robin Riley, Brown & Brown, Public Risk Insurance Agency located inDaytona Beach

 

John K. Harman, Trace Milam and Patsy Stark, Compass Consulting Group, Inc., located in Jacksonville and Gainesville

 

Michael E. Michaelis, Don Martin Insurance, Inc. located in Williston

 

William W. Erwin, Sr. and Brett McMillan, Erwin Insurance Agency, Inc., located in Chiefland andJacksonville

 

Upon completion of interviews by each of the providers, Comm. Bell stated he ranked his top three choices as follows:

 

1.  Don Martin Insurance

2.  Brown & Brown

3.  BeneTech

 

 

 

Comm. Drew ranked her top three choices for providers as follows:

 

1. Brown & Brown
2. BeneTech
3. Compass Consulting Group

 

Comm. Johnson ranked his top three choices for providers as follows:

 

1. Brown & Brown
2. Don Martin Insurance
3. BeneTech

 

Comm. Stevens ranked his top three choices for providers as follows:

 

1. Brown & Brown
2. Don Martin Insurance
3. BeneTech

 

 

After discussion, the Board agreed to contact Brown & Brown to begin negotiation process.

 

Comm. Drew made a motion to adjourn the meeting.  Second was made by Comm. Bell and the MOTION CARRIES.

 

THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 3:09 P.M.

 

ATTEST:                                                                                             BOARD OFCOUNTYCOMMISSIONERS

LEVY COUNTY,FL

 

 

____________________________________                                    ____________________________________

Clerk of Court, Danny J. Shipp                                                          Chairman, Danny Stevens

 

 

REGULAR MEETING

LEVY COUNTY BOARD OF COUNTY COMMISSIONERS

JUNE 5, 2012

 

 

The Regular Meeting of the Board of Levy County Commissioners was held on June 5, 2012 at 9:00 AM in the Levy County Board ofCountyCommissionersmeeting room, with the following Commissioners present:

 

Chairman Danny Stevens

Comm. Mike Joyner

Comm. Marsha Drew

Comm. Ryan Bell

Comm.ChadJohnson

            Also present were:

Clerk of Court – Danny Shipp

CountyAttorney– Anne Bast Brown

CountyCoordinator– Fred Moody

 

Chairman Stevens called the meeting to order at 9:00 AM.   Benny Jerrels gave the invocation, followed by the Pledge of Allegiance.

 

EXPENDITURES

 

Comm. Bell made a motion to approve the following expenditures presented for payment.  Second was made by Comm. Drew and the MOTION CARRIES.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

The following minutes for the Board of County Commissioners meetings were presented for Board Approval:

 

May 8, 2012                May 12, 2012

 

Comm. Drew made a motion to approve the minutes for the Regular Board meeting held May 8, 2012 as presented.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

Comm. Johnson made a motion to approve the minutes for the Regular Board meeting held May 22, 2012 as presented.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

SUPERVISOR OF ELECTIONS

 

Connie Asbell, Supervisor of Elections

A.  Precinct Changes

 

Mrs. Asbell provided information to the Board and explained changes to the precincts and voting locations and requested Board approval.

 

Comm. Bell made a motion to approve changes to the precinct and voting locations as presented.  Second was made by Comm. Drew and the MOTION CARRIES.

 

 

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

 

Steven Minnis, Suwannee River Water Management District

A.  Water Shortage Restrictions

 

Mr. Minnis presented information to the Board regarding the recently approved Modified Phase III Water Shortage Order by the Suwannee River Water Management District restricting water usage due to reduced rainfall taking effect on June 13^th.  It was explained it would be up to local Law Enforcement to enforce restrictions.

 

Comments from the audience were made by Renate Cannon and Barney Cannon.

 

The Commissioners agreed adopting a Resolution to encourage voluntary water conservation and to educate the public on water management practices rather than an Ordinance would be a wiser choice.  The Commissioners agreed the Order and State Statute is already in place mandating water usage and were not in favor adding to the Sheriff’s Department or Code Enforcement Department’s already burdened personnel to police this Mandate.

 

Sheriff Smith spoke and agreed educating the public and encouraging water conservation would be the most sensible approach.

 

 

SOLID WASTE

 

Benny Jerrels, Director

A.  Request approval of Resolution 2012-34, authorizing the Chair to sign application for “Consolidated Small County Solid Waste Management Grant” and appointing the Director of Solid Waste as authorized representative under the grant.

 

Mr. Jerrels requested Board approval of Resolution 2012-34, authorizing the Chair to sign application for “Consolidated Small County Solid Waste Management Grant” and appointing the Director of Solid Waste as authorized representative under the grant.  Mr. Jerrels stated the amount of the grant is $70,588.

 

Comm. Drew made a motion to approve Resolution 2012-34 as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

PLANNING

 

Shenley Neely, Planning Director

A.  Request approval of Resolution 2012-35, as required by Florida Statute Section 381.00651, periodic evaluation and assessment of onsite sewage treatment and disposal system.

 

Ms. Neely requested Board approval of Resolution 2012-35, as required by Florida Statute Section 381.00651 which requires local governments containing a first magnitude spring either opt-out by resolution or adopt by local ordinance an onsite sewage treatment and disposal system evaluation and assessment program by no later than January 1, 2013.

 

Comm. Johnson made a motion to approve Resolution 2012-35 as requested with corrections.  Second was made by Comm. Bell and the MOTION CARRIES.

 

Roxanne Gruver, an onsite engineer with Florida Onsite Wastewater Association spoke from the audience and suggested having legal counsel look into this before voting and also the expressed the importance of educating the public on how to better maintain their own septic systems.

 

 

SHIP

 

Shenley Neely, Director

A.  Request approval of Modification number one (1) to the CDBG Grant Agreement.

 

Ms. Neely requested Board approval of Modification #1 to the CDBG Grant Agreement between the Department of Economic Opportunity andLevyCounty.  The proposed modification is being requested to revise the County’s Activity Work Plan to reflect current “Date Start” and “Date End” timeframes.

 

Comm. Drew made a motion to approve Modification #1 to the CDBG Grant Agreement as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

ROAD DEPARTMENT

 

Bruce Greenlee, Administrative Road Superintendent

A.  Request permission to repair rock crusher at Gulf Hammock pit.

 

Mr. Greenlee requested Board approval to have the rock crusher at the Gulf Hammock pit repaired.  There is only one quote from Southeast Equipment, Inc. in the amount of $18,691.50, as they are the only company in the Southeast with a technician to do the work.

 

Comm. Bell made a motion to approve Southeast Equipment, Inc. to repair the rock crusher as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

LEVY COUNTY TRANSIT

 

Connie Conley, General Manager

A.    Request approval of Medicaid Amendment No. 4 for continuation of services for the period of July 1, 2012 thru June 30, 2013; contract amount $475,855.

 

Ms. Conley requested Board approval of the Medicaid Amendment No. 4 for continuation of services for the period of July 1, 2012 thru June 30, 2013.  The amended amount is $475,855.

 

Comm. Drew made a motion to approve the Medicaid Amendment No. 4 as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

B.     Request approval of Resolution 2012-31 authorizing the filing of a Transportation Disadvantaged Trust Fund Grant Trip and Equipment application with the Florida Commission for the Transportation Disadvantaged; contract from July 1, 2012 thru June 30, 2013, contract amount $320,950.

Ms. Conley requested Board approval of Resolution 2012-31 authorizing the filing of a Transportation Disadvantaged Trust Fund Grant Trip and Equipment application with the Florida Commission for the Transportation Disadvantaged; contract from July 1, 2012 thru June 30, 2013 in the amount of $320,950.

 

Comm. Bell made a motion to approve Resolution 2012-31 as requested.  Second was made by Comm. Drew and the MOTION CARRIES.

 

C.     Request approval of Resolution 2012-29 authorizing the Withlacoochee Regional Planning Council to file a Transportation Disadvantaged Trust Fund Grant application with the Florida Commission for the Transportation Disadvantaged; contract from July 1, 2012 thru June 30, 2013, contract amount $17,861.

 

Ms. Conley requested Board approval of Resolution 2012-29 authorizing the Withlacoochee Regional Planning Council to file a Transportation Disadvantaged Trust Fund Grant application with the Florida Commission for the Transportation Disadvantaged; contract from July 1, 2012 thru June 30, 2013 in the amount of $17,861.

 

Comm. Bell made a motion the approve Resolution 2012-29 as requested.  Second was made by Comm. Drew and the MOTION CARRIES.

 

 

COUNTY AGENT

 

Albert Fuller, Director

A.  Request permission to purchase a riding lawn mower.

 

Mr. Moody requested Board approval on behalf of Mr. Fuller of a riding lawn mower for the Ag. Center and presented the bids received:

 

Lanes Yardware                      60” cut                        $4,695.20

Lanes Yardware                      52” cut                        $4,607.20

Greensouth Equipment           60” cut                        $7,794.00

Greensouth Equipment           60” cut                        $5,750.00

 

Comm. Drew made a motion to approve the purchase of one of the mowers as above from Lanes Yardware, not to exceed $4,700.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

Mr. Moody informed the Board of notification of the State Farm Service Agency inLevyCountyclosing.  Soil and Water and NRCS will remain in their current location.

 

Mr. Moody informed the Board the Clerk’s Finance Department is working on budget figures in preparation of upcoming budget meetings to begin.

 

Mr. Moody reported to the Board today is the deadline to receive RFP’s for insurance and next Tuesday is the date scheduled for interviews beginning at 9:00 A.M.

After discussion by the Commissioners, it was agreed to change the date for the interviews to June 19^th, rather than on June 12^th.

 

 

The meeting recessed at 10:27 A.M.

The meeting reconvened at 10:37 A.M.

 

 

PUBLIC COMMENTS

 

Andy Andrews presented each Commissioner with a current copy of the Levy County Journal and spoke to the Board concerning where public notices from the Board are published.  He questioned why the same notices were published more than once in all three of Landmark Communications newspapers recently costing the county $600 more than if it had been published the one time they were published with the Levy County Journal.  Mr. Andrews requested the Board consider their policies concerning legal notices and urged them to consider the Levy County Journal for their publishing needs.

 

 

NON AGENDA ITEM – LIBRARY

 

Lisa Brasher, Library Director requested Board approval to hear a non-agenda item.

 

Comm. Drew made a motion to hear a non-agenda item.  Second was made by Comm. Bell and the MOTION CARRIES.

 

Ms. Brasher requested Board approval of the contract with SirsiDynix which will provide records for around $.04 per record in a marked format which will immediately go into the new contract.  The total amount is $3,800.

 

Comm. Bell made a motion to approve the Agreement as requested.  Second was made by Comm. Joyner and the MOTION CARRIES.

 

 

COMMISSIONER REPORTS

 

Comm. Bell reported the Chiefland Watermelon Festival was a success this past weekend.

Comm. Bell stated Chiefland will be hosting the State T-Ball Tournaments the week of June 13^th.

 

The meeting recessed at 11:00 A.M.

The meeting reconvened at 5:03 P.M.

 

PUBLIC HEARING

 

1. 2^nd Public Hearing to consider Adoption of Ordinance 2012-03 relating to Special Events Permits.

 

Atty. Brown presented information to the Board regarding changes to Special Event Permits to be done with the adoption of Ordinance 2012-03.

 

Comm. Stevens asked if there was anyone in the audience to speak for or against the proposed Ordinance.

 

Individuals in the audience who spoke were:

Renate Cannon

Susan Watson stated she objected to the change regarding the 60-day time frame and the requirement to estimate of how many would be in attendance.

 

Comm. Stevens closed the hearing to the public and asked for comments from the Board.

 

Comm. Bell commented on the proposed Ordinance and made motion to Table the item until further review.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

2. Adoption of Resolution 2012-26 amending fee schedule for permit fees and services charges for Development Department and adding the Road Department.

 

Atty. Brown presented Resolution 2012-26 for Board approval amending the fee schedule for permit fees and service charges for the Development Department and adding the Road Department.

 

After discussion, Comm. Johnson made a motion to approve Resolution 2012-26 with the following amendments:

Amend Paragraph 4 by deleting Section A8 of the Schedule and delete the references to statutory changes concerning non-residential farm buildings.

Section 5 and 6 are to remain as written in the Resolution.

 

Second was made by Comm. Joyner and the MOTION CARRIES.

 

 

THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 5:44 P.M.

 

ATTEST:                                                                                             BOARD OFCOUNTYCOMMISSIONERS

LEVY COUNTY,FL

 

 

____________________________________                                    ____________________________________

Clerk of Court, Danny J. Shipp                                                          Chairman, Danny Stevens